HomeMy WebLinkAbout03-20-2006
FINANCE COMMITTEE
MARCH 20, 2006
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street, Auburn, Washington. Committee members present were: Chair
Backus and Member Roger Thordarson. Vice Chair Lynn Norman was
excused. Also present during the meeting were Mayor Peter B. Lewis,
Fiscal Services Manager Craig Violante, Information Services Director
Lorrie Rempher, City Attorney Daniel B. Heid, Parks, Arts and Recreation
Director Daryl Faber, Planning, Building and Community Director Paul
Krauss, Community Development Administrator David Osaki,
Communications and Community Relations Manager Duanna Richards,
and Deputy City Clerk Cathy Richardson. Auburn on First LLC President
Jeff Oliphant was also in attendance.
II. APPROVAL OF MINUTES
A. Minutes of the March 6, 2006 Finance Committee meeting.
Member Thordarson moved to approve the March 6, 2006 minutes.
Chair Backus concurred.
MOTION CARRIED UNANIMOUSLY. 2-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 349822 through 350266 in the
amount of $2,766,029.75 and dated March 20, 2006.
Committee members reviewed the consent items and briefly
discussed claims vouchers 349907,350071 and 350084.
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Finance Committee Minutes
March 20. 2006
2. Payroll
F4.9.2
Payroll check numbers 515368 through 515488 in the
amount of $700,221.06 and electronic deposit transmissions
in the amount of $1,035,139.86 for a grand total of
$1,735,360.92 for the pay period covering March 2, 2006 to
March 15, 2006.
Member Thordarson moved to approve the consent items.
Chair Backus concurred.
MOTION CARRIED UNANIMOUSLY. 2-0.
IV. ORDINANCES AND RESOLUTIONS
There were no Ordinances or Resolutions for Committee review.
V. DISCUSSION ITEMS
A. Resolution No. 3997
03.4.2.8
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a professional
services contract for preparation of an update of the City's
Shoreline Master Program with Adolfson and Associates, Inc.
Planning, Building and Community Director Paul Krauss briefly
reviewed Resolution No. 3997, which provides for preparation of an
update to the Shoreline Master Program and preparing related
inventory and maps. The update is fully funded by the Washington
State Department of Ecology.
B. Resolution No. 4000
A3.13.4
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a Purchase and
Sale Agreement between the City of Auburn and Auburn on First,
LLC
Director Krauss explained that Resolution No. 4000 is the result of
a Request for Proposals (RFP) for the development of public
parking lots in the downtown area. The RFP made it clear that the
purchase price alone would not be used to evaluate the offer, but
would include the ultimate value of the project towards promoting
downtown revitalization efforts. The City received two proposals
which were evaluated by an ad hoc committee. The offer from
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Finance Committee Minutes
March 20. 2006
Auburn on First LLC to develop approximately 30,000 square feet
of medical office on the former Mel's Lumber site and an additional
5,000 square feet of medical office on the City parking lot at the
corner of 1st Street NE and A Street was accepted. The offer to
purchase the property was in excess of the appraised valuation.
An outright purchase would also put the property back on the tax
rolls. Auburn on First LLC is currently negotiating with Auburn
Regional Medical Center (ARMC) for an expanded medical-
oriented development on this site.
Auburn on First LLC President Jeff Oliphant explained that he has
been working with ARMC to develop a program to meet their need
for an oncology center which they have committed to develop on
the block located at 1 sl Street NE and Division (former Police
Station site). Mr. Oliphant is proposing that ARMC relocate the
oncology center to be the anchor of his medical office development
and construct a parking only structure on the former Police Station
site. ARMC would have the opportunity to add a second medical
office building to the parking structure at a later date. Mr. Oliphant
is still negotiating with ARMC. Mr. Oliphant displayed concept
drawings of his proposed development. The proposed concept
includes a pedestrian bridge connecting the medical development
with the parking structure.
C. Code Red and Global Voices Emergency Radio Systems
Information Services Director Lorrie Rempher displayed a
presentation on the Code Red and Global Voices Emergency
Radio Systems. The system allows the user to record and launch
messages to citizens in various ways, reaching all or portions of the
City. The system allows the City to launch messages by accessing
phone numbers for citizens within the emergency situation area
and can also include specific groups, such as the emergency
operations group, to be notified anytime a message is launched.
Data for the system was gathered from commercial data from Code
Red, the City's utility database, and 911 data. Part of the
communications effort will include access to citizens to input or
check their information or add additional phone numbers for
notification. The system indicates the number of calls that will be
launched for the area chosen and, depending on the length of the
message, how long it will take the system to launch all calls. The
system also provides prompts for the individual recording the
message during a crisis to assure that all the emergency
information is included. It can support 60,000 calls within an hour
per call center and there are eight call centers around the country.
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This system supported the hurricane Katrina emergency without
issue. Messages are repeated up to three times in the event of a
busy signal.
Communications and Community Relations Manager Duanna
Richards distributed a Communications Plan for the Code Red
system. The plan itemizes various ways the Communications and
Community Relations Division plans to inform Auburn citizens
about the system. The plan is a template for any new service the
City plans on implementing. Ms. Richards reviewed the various
methods of communicating to residents including direct mailings,
utility stuffers, and the City's website and newsletter. The City's
April 5 newsletter will focus on emergency preparedness
information and notification including Code Red, Auburn
Community Radio Emergency Broadcast System, and lahar
evacuation routes.
Chair Backus suggested adding King County Library system to the
communications list.
Ms. Richards reported that the City will utilize TV21 for a "Discover
Auburn" series which will include interviews with City emergency
staff and demonstrations of the Code Red and Global Voices
Emergency Radio systems and also a TV21 slide reminding
residents to register. Emergency information will also be posted on
the City's website and information will be included in the "on hold"
message. Other options to consider include billboards, newspaper
ads, public service announcements, and give-aways such as
magnets or bumper stickers.
D. Auburn Community Radio Station Status
Director Rempher distributed an Auburn Community Radio
coverage map. Director Rempher reviewed the area already
covered and previously planned sites for installation of transmitters.
Staff is proposing to change from AM transmission to FM
transmission. The FM option would require installation of one
tower at Green River Community College and would provide
coverage for almost all of the valley area. The City's application
has been resubmitted and staff should receive notification
regarding approval within a month. It would cost approximately
$30,000 to expand the low power FM station. The City is involved
in this project in order to provide emergency broadcast services to
Auburn citizens. Director Rempher demonstrated the process for
phoning in an emergency broadcast message to be distributed over
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Finance Committee Minutes
March 20. 2006
the radio. With the use of a touch tone phone, the City can dial into
the station, record a message, and it will be broadcast immediately
and continuously until cancelled by the City. In the event the
phone lines are down, the City also has the ability to physically
access the system at the station to record a message. The system
allows up to six pre-recorded, canned messages that can be
activated.
In response to questions from Chair Backus, Director Rempher
explained that the FM system would eliminate the need to install
numerous AM transmitters which would be more costly.
E. Ordinance No. 6010
01.8
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 8.28.010 of the City Code relating
to noise control
City Attorney Heid explained that Ordinance No. 6010 pertains to
regulating noise emanating from larger vehicles in residential
areas.
Chair Backus recommended changing the restriction on time from
6:30 a.m. to 7:00 a.m. so that it is consistent with other regulations
pertaining to noise. Member Thordarson concurred.
F. Resolution No. 3999
A Resolution of the City of Auburn, Washington, authorizing the
Mayor and City Clerk of the City of Auburn, to execute an
Agreement with Northern Pacific Railway Museum of Toppenish,
Washington, to remove the Northern Pacific Locomotive #2152
from Veterans Memorial Park and to make it an operational display
Director Faber reported that Resolution No. 3999 authorizes a
contract with Northern Pacific Railroad Museum of Toppenish to
move the locomotive located in Veteran's Memorial Park. The
locomotive will be restored to working order. The group has a
vision of returning the locomotive to line access as it was originally
intended to pull passenger cars and may possibly return the
locomotive to Auburn for Good 01' Days in six to eight years. The
contract provides that the locomotive will at least be restored to
museum condition and contains provisions that it will not be sold for
parts without providing the City an opportunity to receive it back.
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March 20. 2006
G. Resolution No. 3998
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Interlocal
Agreement for School Impact Fees between the City of Auburn and
Federal Way School District No. 210
Community Development Administrator David Osaki reported that
four school districts are within the Auburn city limits. The City of
Auburn has interlocal agreements with three of them. Resolution
No. 3998 allows the City to collect impact fees on behalf of Federal
Way School District. The process includes three steps as follows:
Step 1. Adoption of the Federal Way School District's Capital
Facilities Plan.
Step 2. Adoption of an interlocal agreement with the Federal
Way School District for collection of school impact fees
on their behalf.
Step 3. Amendment of the Auburn City Code to set specific
school impact fee amounts to be collected.
Resolution No. 3998 represents Step 2 of the process.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:21 p.m.
APPROVED THE 3 ~ DAY OF APRIL 2006
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Cathy R' hardson, Deputy City Clerk
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