HomeMy WebLinkAbout04-03-2006
FINANCE COMMITTEE
APRIL 3, 2006
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference room at Auburn City Hall located at 25 West Main
Street, Auburn, Washington. Committee members present were: Chair
Backus, Vice Chair Lynn Norman, and Member Roger Thordarson. Also
present during the meeting were Mayor Peter B. Lewis, Mayor Pro Tem
Sue Singer, Information Services Director Lorrie Rempher, Finance
Director Shelley Coleman, City Attorney Daniel B. Heid, and City Clerk
Danielle Daskam. Mr. Paullrby of Hebert Research was also present.
II. APPROVAL OF MINUTES
A. Minutes of the March 20, 2006 Finance Committee meeting.
Vice Chair Norman moved and Member Thordarson seconded to
approve the March 20, 2006 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 350267 through 350681 in the
amount of $1,102,360.74 and a wire transfer in the amount
of $119,928.00 and dated April 3, 2006.
2. Payroll
F4.9.2
Payroll check numbers 515489 through 515627 in the
amount of $365,378.57 and electronic deposit transmissions
in the amount of $1,101,074.48 for a grand total of
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Finance Committee Minutes
April 3. 2006
$1,466,453.05 for the pay period covering March 16, 2006 to
March 29, 2006.
Committee members reviewed the consent items and briefly
discussed claims vouchers 36, 350298 and 350534.
Vice Chair Norman moved and Member Thordarson seconded to
approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 6004
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 5970, the 2006 Budget
Ordinance, and authorizing amendment to the City of Auburn 2006
Budget as set forth in Schedule "An
Finance Director Shelley Coleman presented Ordinance No. 6004,
which amends the 2006 Budget. Director Coleman noted that the
ordinance was previously discussed at the March 6th Finance
Committee meeting. Since the first presentation of the ordinance,
some changes were made to the proposed amendments including:
1. The reallocation of expenses for two employees who have
been moved from the Parks budget. One employee was
moved to Finance and the other to Multimedia.
2. Additional funding for one full-time employee for the Parks
Department.
3. Added $35,000 expenditure in the Drug Forfeiture Fund to
provide laptops in the drug enforcement police vehicles
Primarily, the budget amendment consists of funds carried forward,
allocation of grants received, and property acquisition expenses.
Vice Chair Norman moved and Member Thordarson seconded to
approve Ordinance No. 6004.
MOTION CARRIED UNANIMOUSLY. 3-0.
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Finance Committee Minutes
April 3. 2006
B. Resolution No. 4002
A Resolution of the City Council of the City of Auburn, Washington,
amending Administrative Policy and Procedure 100-12 entitled Use
of City Credit Cards
Finance Director Shelley Coleman presented Resolution No. 4002.
The resolution amends the existing administrative policy regarding
use of City credit cards. The amendments include a change in the
distribution of credit cards, the added permission to use the credit
card to make authorized purchases over the internet, and a policy
statement regarding timely payment of the credit card bill.
Vice Chair Norman moved and Member Thordarson seconded to
approve Resolution No. 4002.
MOTION CARRIED UNANIMOUSLY. 3-0.
C. Resolution No. 4006
A Resolution of the City Council of the City of Auburn, Washington,
declaring property as surplus and authorizing its disposal
Resolution No. 4006 provides for the surplus of one 1997 Ford
dump truck.
Vice Chair Norman moved and Member Thordarson seconded to
approve Resolution No. 4006.
MOTION CARRIED UNANIMOUSLY. 3-0.
v. DISCUSSION ITEMS
A. Citizen Survey Presentation by Paullrby, Hebert Research
Hebert Research conducted a baseline survey of Auburn citizens in
2005 and updated the survey for 2006. Mr. Paul Irby, of Hebert
Research was present and provided the Committee with an
overview of the survey results.
The goal of the survey was to determine the satisfaction of the
residents with City services; determine perceptions regarding
crime, jobs and the environment; measure usage of city
departments and visits to downtown Auburn; examine
communication; and test support for proposed initiatives and
investment options.
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Finance Committee Minutes
April 3. 2006
The survey consisted of 350 samples, and the response rate was
68.9%.
Mr. Irby briefly discussed the research methodology used in the
surveys and the regression analysis and reviewed the sample map
by zone and respondent profiles.
According to the survey, over ninety percent of City residents view
the quality of life in Auburn as either moderate or high, with only a
small fraction of the citizenry believing that the quality of life is low.
Mr. Irby noted that the overall average rating declined since last
year, with major shifts among the scale ratings between "8n and "5n.
Of the quality of life drivers that contribute to the overall quality
ratings, the natural environmental and recreational and cultural
opportunities were rated the highest. Crime/safety and job and
economic opportunities were rated as average. Traffic congestion,
roads and public transit were rated below average. Mr. Irby noted
that the perceptions of quality of life factors varied significantly
based on one's rating of satisfaction with City services; those highly
satisfied gave higher ratings to each variable.
Survey participants were asked what they liked most about the
quality of life in Auburn. The three major themes were: the size of
Auburn, the conveniences available in Auburn, access and
location, and the park system.
Survey participants were also asked how the quality of life in
Auburn could be improved. The most common area mentioned
was improvements to road quality and traffic issues. Survey
participants also mentioned strengthening the police force and
improving the economic situation in Auburn, particularly downtown.
Mr. Irby noted that four of the top five problems most important to
citizens are transportation related.
Other notable results included those for satisfaction with City
services. Forty-one percent of the survey respondents were highly
satisfied with City services and nearly 56 percent were moderately
satisfied. Only three percent were dissatisfied with City services.
B. Ordinance No. 6016
01.6,04.10
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 10.42.060 of the Auburn City Code
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Finance Committee Minutes
April 3. 2006
relating to fines for infractions committed in connection with the
City's automated traffic enforcement program
City Attorney Heid explained that the purpose of Ordinance No.
6016 is to provide the same late payment penalties and costs for
the automated traffic enforcement program as is provided for other
fines.
Chair Backus suggested changing the words "up to" in paragraph 4
of the preamble to "approximately".
C. Photo Enforcement Update
Due to time constraints, no update on the photo enforcement
program was given.
D. Possible Garbage Strike Contingency Plan
Finance Director Coleman reported that Waste Management is in
extended negotiations with its garbage drivers (Teamsters 174).
Director Coleman advised that the two sides are still negotiating,
and there is hope that no strike will occur. However, Waste
Management has proposed a contingency plan, which ramps up
service to full contract service within six weeks after a strike begins.
In the event of a strike, residential customers' garbage would not
be picked up until the third week.
Committee members discussed the force majeure clause and the
default provisions of the City's solid waste contract with Waste
Management.
VI. ADJOURNMENT
There being no further business, the meeting adjourned at 7:26 p.m.
APPROVED THE \ ( UoA Y OF APRIL 2006.
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Nancy B k ,Chair
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Da .ielle Daskam, City Clerk
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