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HomeMy WebLinkAbout04-03-2006 FINANCE COMMITTEE APRIL 3, 2006 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:30 p.m. in the Council Conference room at Auburn City Hall located at 25 West Main Street, Auburn, Washington. Committee members present were: Chair Backus, Vice Chair Lynn Norman, and Member Roger Thordarson. Also present during the meeting were Mayor Peter B. Lewis, Mayor Pro Tem Sue Singer, Information Services Director Lorrie Rempher, Finance Director Shelley Coleman, City Attorney Daniel B. Heid, and City Clerk Danielle Daskam. Mr. Paullrby of Hebert Research was also present. II. APPROVAL OF MINUTES A. Minutes of the March 20, 2006 Finance Committee meeting. Vice Chair Norman moved and Member Thordarson seconded to approve the March 20, 2006 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 350267 through 350681 in the amount of $1,102,360.74 and a wire transfer in the amount of $119,928.00 and dated April 3, 2006. 2. Payroll F4.9.2 Payroll check numbers 515489 through 515627 in the amount of $365,378.57 and electronic deposit transmissions in the amount of $1,101,074.48 for a grand total of Page 1 Finance Committee Minutes April 3. 2006 $1,466,453.05 for the pay period covering March 16, 2006 to March 29, 2006. Committee members reviewed the consent items and briefly discussed claims vouchers 36, 350298 and 350534. Vice Chair Norman moved and Member Thordarson seconded to approve the consent items. MOTION CARRIED UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinance No. 6004 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 5970, the 2006 Budget Ordinance, and authorizing amendment to the City of Auburn 2006 Budget as set forth in Schedule "An Finance Director Shelley Coleman presented Ordinance No. 6004, which amends the 2006 Budget. Director Coleman noted that the ordinance was previously discussed at the March 6th Finance Committee meeting. Since the first presentation of the ordinance, some changes were made to the proposed amendments including: 1. The reallocation of expenses for two employees who have been moved from the Parks budget. One employee was moved to Finance and the other to Multimedia. 2. Additional funding for one full-time employee for the Parks Department. 3. Added $35,000 expenditure in the Drug Forfeiture Fund to provide laptops in the drug enforcement police vehicles Primarily, the budget amendment consists of funds carried forward, allocation of grants received, and property acquisition expenses. Vice Chair Norman moved and Member Thordarson seconded to approve Ordinance No. 6004. MOTION CARRIED UNANIMOUSLY. 3-0. Page 2 Finance Committee Minutes April 3. 2006 B. Resolution No. 4002 A Resolution of the City Council of the City of Auburn, Washington, amending Administrative Policy and Procedure 100-12 entitled Use of City Credit Cards Finance Director Shelley Coleman presented Resolution No. 4002. The resolution amends the existing administrative policy regarding use of City credit cards. The amendments include a change in the distribution of credit cards, the added permission to use the credit card to make authorized purchases over the internet, and a policy statement regarding timely payment of the credit card bill. Vice Chair Norman moved and Member Thordarson seconded to approve Resolution No. 4002. MOTION CARRIED UNANIMOUSLY. 3-0. C. Resolution No. 4006 A Resolution of the City Council of the City of Auburn, Washington, declaring property as surplus and authorizing its disposal Resolution No. 4006 provides for the surplus of one 1997 Ford dump truck. Vice Chair Norman moved and Member Thordarson seconded to approve Resolution No. 4006. MOTION CARRIED UNANIMOUSLY. 3-0. v. DISCUSSION ITEMS A. Citizen Survey Presentation by Paullrby, Hebert Research Hebert Research conducted a baseline survey of Auburn citizens in 2005 and updated the survey for 2006. Mr. Paul Irby, of Hebert Research was present and provided the Committee with an overview of the survey results. The goal of the survey was to determine the satisfaction of the residents with City services; determine perceptions regarding crime, jobs and the environment; measure usage of city departments and visits to downtown Auburn; examine communication; and test support for proposed initiatives and investment options. Page 3 Finance Committee Minutes April 3. 2006 The survey consisted of 350 samples, and the response rate was 68.9%. Mr. Irby briefly discussed the research methodology used in the surveys and the regression analysis and reviewed the sample map by zone and respondent profiles. According to the survey, over ninety percent of City residents view the quality of life in Auburn as either moderate or high, with only a small fraction of the citizenry believing that the quality of life is low. Mr. Irby noted that the overall average rating declined since last year, with major shifts among the scale ratings between "8n and "5n. Of the quality of life drivers that contribute to the overall quality ratings, the natural environmental and recreational and cultural opportunities were rated the highest. Crime/safety and job and economic opportunities were rated as average. Traffic congestion, roads and public transit were rated below average. Mr. Irby noted that the perceptions of quality of life factors varied significantly based on one's rating of satisfaction with City services; those highly satisfied gave higher ratings to each variable. Survey participants were asked what they liked most about the quality of life in Auburn. The three major themes were: the size of Auburn, the conveniences available in Auburn, access and location, and the park system. Survey participants were also asked how the quality of life in Auburn could be improved. The most common area mentioned was improvements to road quality and traffic issues. Survey participants also mentioned strengthening the police force and improving the economic situation in Auburn, particularly downtown. Mr. Irby noted that four of the top five problems most important to citizens are transportation related. Other notable results included those for satisfaction with City services. Forty-one percent of the survey respondents were highly satisfied with City services and nearly 56 percent were moderately satisfied. Only three percent were dissatisfied with City services. B. Ordinance No. 6016 01.6,04.10 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 10.42.060 of the Auburn City Code Page 4 Finance Committee Minutes April 3. 2006 relating to fines for infractions committed in connection with the City's automated traffic enforcement program City Attorney Heid explained that the purpose of Ordinance No. 6016 is to provide the same late payment penalties and costs for the automated traffic enforcement program as is provided for other fines. Chair Backus suggested changing the words "up to" in paragraph 4 of the preamble to "approximately". C. Photo Enforcement Update Due to time constraints, no update on the photo enforcement program was given. D. Possible Garbage Strike Contingency Plan Finance Director Coleman reported that Waste Management is in extended negotiations with its garbage drivers (Teamsters 174). Director Coleman advised that the two sides are still negotiating, and there is hope that no strike will occur. However, Waste Management has proposed a contingency plan, which ramps up service to full contract service within six weeks after a strike begins. In the event of a strike, residential customers' garbage would not be picked up until the third week. Committee members discussed the force majeure clause and the default provisions of the City's solid waste contract with Waste Management. VI. ADJOURNMENT There being no further business, the meeting adjourned at 7:26 p.m. APPROVED THE \ ( UoA Y OF APRIL 2006. 1% r\~aWJj Nancy B k ,Chair 1\) .C/ II . / . / IUw'-i! A1~xd~ Da .ielle Daskam, City Clerk 1:\clerk\finance\fca\2006fca04-03 Page 5