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HomeMy WebLinkAbout05-01-2006 FINANCE COMMITTEE MAY 1, 2006 MINUTES I. CALL TO ORDER Vice Chair Lynn Norman called the meeting to order at 6:30 p.m. in the Council Conference room at Auburn City Hall located at 25 West Main Street, Auburn, Washington. Committee members present were: Vice Chair Lynn Norman and Member Roger Thordarson. Mayor Pro Tem Sue Singer substituted for Chair Nancy Backus who was excused from the meeting. Also present during the meeting were Mayor Peter B. Lewis, Information Services Director Lorrie Rempher, Finance Director Shelley Coleman, City Attorney Daniel B. Heid, Deputy Fire Chief Mike Gerber, Sanitary Sewer Engineer Jeff Roscoe, and City Clerk Danielle Daskam. II. APPROVAL OF MINUTES A. Minutes of the April 17, 2006 Finance Committee meeting. Member Thordarson moved and Mayor Pro T em Singer seconded to approve the April 17, 2006 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 351104 through 351495 in the amount of $1 ,343,903.59 and dated May 1, 2006. 2. Payroll F4.9.2 Payroll check numbers 515768 to 515907 in the amount of $308,599.66 and electronic deposit transmissions in the amount of $1,085,791.78 for a grand total of $1,394,391.44 for the pay period covering April 13, 2006 to May 3, 2006. Page 1 Finance Committee Minutes May 1. 2006 Committee members reviewed the consent items and briefly discussed claims vouchers 351105, 351114, 351171, 351206, 351257,351272, and 351455. Member Thordarson moved and Chair Pro Tem Singer seconded to approve the consent items. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinance No. 6003 F3.0 An Ordinance of the City Council of the City of Auburn, Washington, creating a new Chapter 3.02 of the Auburn City Code and thereby establishing a biennial budget process effective January 1, 2007 Finance Director Coleman presented Ordinance No. 6003. The ordinance provides for a biennial budget process beginning in 2007. The ordinance was discussed at the April 17, 2006 meeting. Member Thordarson moved and Mayor Pro Tem Singer seconded to recommend City Council approval of Ordinance No. 6003. MOTION CARRIED UNANIMOUSLY. 3-0. B. Resolution No. 4016 A1.3.1 A Resolution of the City Council of the City of Auburn, Washington, expressing concern about the serious impacts of the proposed annexation of territory in South King County by King County Public Hospital District Number One, Proposition No. 1 - Valley Medical Center Annexation (annexing Maple Valley and Black Diamond areas and providing for taxes for the calendar year 2006 of 59 cents per $1,000 of assessed valuation - Resolution No. 830) City Attorney Heid explained that the City Council is entitled to express its position regarding ballot issues. Resolution No. 4016 expresses concern with regard to King County Public Hospital District No.1, Proposition No. 1 known as the Valley Medical Center Annexation proposition. Hospital District No. 1 is planning to annex additional territory in the Black Diamond and Maple Valley Page 2 Finance Committee Minutes May 1. 2006 areas, and it is expected that the annexation would significantly increase property taxes of the property owners in the annexation area. Additionally, the proposed annexation area is already served by the Auburn Regional Medical Center and the Enumclaw Community Hospital. Mayor Lewis also added that the impact and effects of the proposed annexation have not been adequately analyzed. Member Thordarson moved and Vice Chair Norman seconded to recommend City Council approval of Resolution No. 4016. MOTION CARRIED. 2-0. Mayor Pro Tem Singer abstained. C. Resolution No. 4020 A3.16.3 A Resolution of the City Council of the city of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement with Thompson Smitch Consulting Group, Inc to assist the City to secure water rights from the Washington State Department of Ecology for the purposes of meeting the City's water needs Mayor Lewis explained that the City is pursuing water rights through the Department of Ecology. Thomspon Smitch Consulting is the consultant chosen to provide services related to water rights. Member Thordarson moved and Mayor Pro Tem Singer seconded to recommend City Council approval of Resolution No. 4020. MOTION CARRIED UNANIMOUSLY. 3-0. v. DISCUSSION ITEMS A. Resolution No. 4019 04.6.3 PR C516A A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a Public Works Trust Fund Loan Agreement between the City of Auburn and the Public Works Board for Project No. C516AS, Auburn Way South Sewer, Phase II Sanitary Sewer Engineer Jeff Roscoe explained that Resolution No. 4019 approves a Public Works Trust Fund loan in the amount of $3.5 million for a 20 year term at 0.5% interest to fund the Auburn Way South Sanitary Sewer Replacement Project, Phase II. The Muckleshoot Indian Tribe has purchased a portion of the Page 3 Finance Committee Minutes May 1. 2006 capacity of this sewer system and is contributing fifty percent of the costs for design and construction. The project consists of replacing the existing concrete sanitary sewer main with a larger PVC sewer main as it extends from Forrest Villa Mobile Home Park on Auburn Way South to Riverwalk Drive then southwest along Riverwalk Drive and west along Howard Road to R Street SE. The project will begin this summer and be completed during evening construction. B. Quarterly Investment Report Finance Director Coleman presented the quarterly investment report for the period ending March 31, 2006. Director Coleman noted that the investment rates are increasing. The most recent investment was at a 5.00 market yield. C. School District Impact Fees Finance Director Coleman directed the Committee members attention to the April 5, 2006 letter from the Auburn School District which provides an accounting of the school impact fees collected and their expenditure. The report is required as part of the interlocal agreement between the City and the School District for collection of school impact fees. D. Resolution No. 4022 F4.3 A Resolution of the City Council of the City of Auburn, Washington, amending the City of Auburn Fee Schedule relating to fire impact fees by land use Deputy Fire Chief Gerber recalled that the Council adopted a fire impact schedule in November 2005. Since that time, it was discovered that two land use categories, Leisure/Outdoors and Government/Public Buildings, were overcharged due to excessive calls to two facilities, the jail and the casino. Two separate land use categories were created for Jails and Casinos. The fire impact fee schedule has been adjusted accordingly. Deputy Fire Chief Gerber reported that the resolution was reviewed at the Municipal Services Committee earlier this evening. Page 4 Finance Committee Minutes May 1. 2006 VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 6:58 p.m. APPROVED THE Il {t-oA Y OF MAY 2006 I: \ele rk\fi na nee \fea \2006fem 05-0 1 /~M~ Da . ielle Daskam, City Clerk Page 5 .