HomeMy WebLinkAbout06-19-2006
FINANCE COMMITTEE
JUNE 19, 2006
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street in Auburn. Committee members present were: Chair Backus, Vice
Chair Lynn Norman, and Member Roger Thordarson. Also present during
the meeting were Mayor Peter B. Lewis, Finance Director Shelley
Coleman, Human Resources and Risk Management Director Brenda
Heineman, Information Services Director Lorrie Rempher, City Attorney
Daniel B. Heid, Public Safety Chief Jim Kelly, and City Clerk Danielle
Daskam. Also present was Nancy Wyatt, President of the Auburn Area
Chamber of Commerce.
II. APPROVAL OF MINUTES
A. Minutes of the June 5, 2006 Finance Committee meeting.
Vice Chair Norman moved and Member Thordarson seconded to
approve the June 5, 2006 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 352628 through 353078 in the
amount of $2,391 ,303.48 and dated June 19, 2006.
2. Payroll
F4.9.2
Payroll check numbers 516205 to 516393 in the amount of
$750,221.95 and electronic deposit transmissions in the
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Finance Committee Minutes
June 19, 2006
amount of $1,090,719.97 for a grand total of $1,840,941.92
for the pay period covering June 1, 2006 to June 14, 2006.
Committee members reviewed the consent items and briefly
discussed claims voucher 352873.
Vice Chair Norman moved and Member Thordarson
seconded to approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Resolution No. 4044
A3.16.3, 04.4.6
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an Agreement for Professional
Services with Harris & Associates, Inc. for the purpose of project
and construction management
Finance Director Shelley Coleman presented Resolution No. 4044
which would approve a professional services contract with Harris &
Associates, Inc. for project and construction management for
several upcoming projects. The contract is for on-call services.
Director Coleman reported that Councilmember Wagner requested
that staff ensure that the tasks performed by the consultant are
specifically identified and defined.
Vice Chair Norman moved and Member Thordarson seconded to
approve Resolution No. 4044 with Councilmember Wagner's
recommended changes.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Resolution No. 4045
F5.2.10, A5.3.37
A Resolution of the City Council of the City of Auburn, Washington,
approving and authorizing the Mayor and City Clerk to execute an
Interlocal Agreement among the Green River, White River and
Puyallup River Valley Cities for cooperation in acceptance and use
of a U.S. Department of Justice/COPS More Grant
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Finance Committee Minutes
June 19, 2006
Information Services Director Rempher presented Resolution No.
4045. The grant and interlocal agreement were discussed at the
June 5, 2006 Finance Committee meeting.
Vice Chair Norman moved and Member Thordarson seconded to
approve Resolution No. 4045 with the recommended changes.
MOTION CARRIED UNANIMOUSLY. 3-0.
v. DISCUSSION ITEMS
A. Ordinance No. 6032
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 5970, the 2006 Budget
Ordinance as amended by Ordinance No. 6004 and authorizing
amendment to the City of Auburn 2006 Budget as set forth in
Schedule "A"
Finance Director Coleman presented Ordinance No. 6032, the
2006 Budget amendment (#2). Committee members reviewed
Schedule A and complimented Director Coleman on the format of
the budget amendment.
B. Utility Rebates
Finance Director Coleman presented the Committee with a
summary of the senior utility rebate program. The senior utility
rebate program is available to qualified seniors who pay for their
utilities as part of their rent. The applications for the senior rebate
are generally taken during the month of May. This year 196 rebate
applications have been processed and nine applications are
pending further documentation. Approximately $76,000 in utility
rebates have been issued in June.
Additionally, the City offers discounted utility rates for low-income
seniors or disabled persons who pay their utilities directly to the
City. Applications for the discount are accepted throughout the
year.
C. Resolution No. 4047
A3.16.4, A3.16.5, 02.5
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an Agreement for Professional
Services with Rice Fergus Miller Architecture and Planning, L.L.P.
for the purpose of completing fire station planning
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June 19, 2006
Finance Director Coleman presented Resolution No. 4047. The
resolution authorizes an Agreement for Professional Services with
Rice Fergus Miller Architecture and Planning to complete fire
station planning and design. The resolution was reviewed and
approved by the Municipal Services Committee earlier this evening.
The contract is for phase 1 work which includes geotechnical site
analysis and feasibility in the amount of $53,900.
C. Chamber of Commerce Economic Development Report on
Tourism
Nancy Wyatt, President of the Auburn Area Chamber of
Commerce, presented the Committee with an interim report of the
services provided to the City by the Chamber of Commerce,
pursuant to their contract for services. The Chamber continues to
assist the City by supplementing its efforts relating to visitor
information and economic development. The Chamber produces
and distributes the City business directory, community profile,
street maps, and lists and brochures containing information about
community resources and/or business services. Additionally, the
Chamber provides support and service to the City's economic
development goals and outreach to current and future business
community members.
Ms. Wyatt and Committee members discussed signage that not
only identifies the Chamber of Commerce, but also identifies the
Visitor Information Center. Ms. Wyatt indicated that she is working
with the City's Wayfinding Committee and the Tourism Board
regarding signage, and she assured that the appropriate signage
for the Visitor Information Center would be installed.
Vice Chair Norman also spoke regarding the need for a guide for
frequently asked questions that could be shared with other
agencies, such as the school district offices, in order to ensure
concise and consistent information. Committee members also
spoke regarding the idea of a walking guide for downtown Auburn.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:56 p.m.
APPROVED THE
DAY OF JULY 2006
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June 19, 2006
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