HomeMy WebLinkAbout08-21-2006
FINANCE COMMITTEE
AUGUST 21, 2006
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street in Auburn. Committee members present were: Chair Backus and
Vice Chair Lynn Norman. Member Roger Thordarson was excused. Also
present during the meeting were Mayor Peter B. Lewis, Finance Director
Shelley Coleman, Human Resources and Risk Management Director
Brenda Heineman, City Attorney Daniel B. Heid, Solid Waste Suprevisor
Sharon Hlavka, and City Clerk Danielle Daskam. King County
Engineering Services Manager Kevin Kiernan and Intergovernmental
Relations Liaison Diane Yates were also present.
II. APPROVAL OF MINUTES
A. Minutes of the August 7, 2006 Finance Committee meeting.
Vice Chair Norman moved and Chair Backus seconded to approve
the August 7, 2006 minutes.
MOTION CARRIED. 2-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 354513 through 354873 in the
amount of $2,411,526.06 and dated August 21,2006.
2. Payroll
F4.9.2
Payroll check numbers 516854 to 517008 in the amount of
$723,795.46 and electronic deposit transmissions in the
amount of $1,072,545.46 for a grand total of $1,796,340.92
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AUQust 21. 2006
for the pay period covering August 3, 2006 to August 16,
2006.
The payroll vouchers were corrected to reflect the correct
payroll period.
Committee members reviewed the consent items and briefly
discussed claims vouchers 354540 and 354818.
Vice Chair Norman moved and Chair Backus seconded to
approve the consent items.
MOTION CARRIED. 2-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 6040
A3.8.23
An Ordinance of the City Council of the City of Auburn,
Washington, amending Chapter 2.76 of the Auburn City Code
relating to the City's Lodging Tax Advisory Committee
Ordinance No. 6040 was added to the agenda.
Mayor Lewis stated that Ordinance No. 6040 amends Auburn City
Code Chapter 2.76 to reflect the Lodging Tax Advisory Committee
and Ordinance No. 6041 (later on the agenda) establishes a new
Chapter 2.77 of the City Code relating to the Auburn Tourism
Board.
State law allows the establishment of a Lodging Tax Advisory
Board for cities that collect and receive lodging taxes. However,
there is a need to address interests of a more general nature
relating to tourism. A separate board (Tourism Board) with a more
general approach to tourism activities would be appropriate.
Vice Chair Norman moved and Chair Backus seconded to approve
Ordinance No. 6040.
MOTION CARRIED. 2-0.
B. Ordinance No. 6041
A3.8.23
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AUQust 21. 2006
An Ordinance of the City Council of the City of Auburn,
Washington, creating a new Chapter 2.77 of the Auburn City Code
relating to the City of Auburn Tourism Board
Ordinance No. 6041 was added to the agenda. See Item IV.A
above for discussion of Ordinance No. 6041.
Vice Chair Norman moved and Chair Backus seconded to approve
Ordinance No. 6041
MOTION CARRIED. 2-0.
C. Resolution No. 4068
A3.4
A Resolution of the City Council of the City of Auburn, Washington,
stating the City Council's opposition to Initiative 933
City Attorney Heid reminded that Council must give the public an
opportunity to express opposing views regarding Resolution No.
4068. No public hearing is required, but the public must be given
an opportunity to speak regarding the resolution.
Vice Chair Norman moved and Chair Backus seconded to approve
Resolution No. 4068.
MOTION CARRIED. 2-0.
D. Resolution No. 4069
F4.9.6, A 1.4.1
A Resolution of the City Council of the City of Auburn, King County,
Washington, authorizing the execution of an agreement between
the City of Auburn and AllianceOne Receivables Management,
Inc., an AllianceOne Company, to provide collection services for
the Auburn Municipal Court
Human Resources and Risk Management Director Heineman
reminded the Committee that Resolution No. 4069 was reviewed at
the last Committee meeting. There are no changes in the
resolution or agreement.
Vice Chair Norman moved and Chair Backus seconded to approve
Resolution No. 4069.
MOTION CARRIED. 2-0.
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AUQust21.2006
E. Resolution No. 4076
F4.6.1
A Resolution of the City Council of the City of Auburn, Washington,
declaring certain items of property as surplus and authorizing their
disposal
Vice Chair Norman moved and Chair Backus seconded to approve
Resolution No. 4076.
MOTION CARRIED. 2-0.
F. Resolution No. 4079
A3.13.2, A3.17
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an easement with
Puget Sound Energy to install a gas service line at the Auburn
Municipal Airport
Finance Director Coleman presented Resolution No. 4079. Last
year the City entered into a land lease with NW Hangars. NW
Hangars has now constructed hangars on the site which are to be
served by a Puget Sound Energy natural gas line. A 10-foot
easement is required in order for Puget Sound Energy to install the
line. Resolution No. 4079 authorizes the Mayor to execute the
easement.
Vice Chair Norman moved and Chair Backus seconded to approve
Resolution No. 4079.
MOTION CARRIED. 2-0.
V. DISCUSSION ITEMS
A. Utility Billing Adjustment
F4.5.2
City Council approve sewer utility adjustment to Account Number
34205, Auburn Manor, in the amount of $121 ,077.07.
Finance Director Coleman presented the request for utility billing
adjustment for Auburn Manor. Auburn Manor has had several line
leaks including leaks within each mobile home unit. Additionally,
the water meter for the park malfunctioned twice which led to
estimated usage. Auburn Manor has repaired all leaks and has
conducted a water system leak evaluation using an outside
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AUQust 21. 2006
company. Also, a new meter has been installed. Auburn Manor is
requesting an additional sewer utility adjustment for past sewer and
Metro charges paid of $27,910.92 for City sewer service and
$93,166.15 for Metro charges.
The Public Works Committee reviewed the request and approved
the adjustment subject to King County Metro agreement on the
credit. Director Coleman explained that the adjustment must be
made to the account in order to submit the request for credit from
Metro. If Metro does not approve the credit, the charges will be
reinstated to the account. Auburn Manor will be refunded once
Metro has approved the credit.
Committee members expressed concern that the Auburn Manor
sewer charges were passed along to the tenants, but the tenants
may not receive the benefit of the sewer refund.
B. Quarterly Reports
Committee members reviewed the second quarter 2006 revenue
and expenditure reports. Committee members commended
Finance Director Coleman on the format of the report.
C. Waste Export Plan Presentation by King County (King County
Engineering Services Manager Kevin Kiernan and
Intergovernmental Relations Liaison Diane Yates)
Solid Waste Supervisor Sharon Hlavka introduced King County
Engineering Services Manager Kevin Kiernan and
Intergovernmental Relations Liaison Diane Yates.
Mr. Yates presented the Committee with information regarding the
King County Waste Export Plan. The King County Solid Waste
Division is responsible for the management of waste from 37 cities
that have entered into interlocal agreements with King County. The
interlocal agreements are in effect through 2028.
King County Solid Waste Division provides such services as
planning and implementing recycling programs, solid waste transfer
services, and landfill disposal services. Disposal currently occurs
at the Cedar Hills regional landfill located between Issaquah and
Maple Valley. The site has capacity through approximately 2016.
When the landfill is full, the County will seek proposals for out of
county disposal. The City of Seattle and Snohomish County have
taken similar approaches when they closed their landfills.
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With the County's adoption of the current Comprehensive Solid
Waste Management Plan in 2001, the King County Council
required the development of a waste export system plan. Mr.
Kiernan spoke regarding the transfer system conditions, including
the Algona transfer station. The Algona transfer station has
changed little since its construction in the 1960's and needs
significant upgrade.
Mr. Kiernan spoke regarding the need to construct an intermodal
facility once the landfill is closed in order to move the solid waste
from the transfer facilities to the disposal location out of county.
The County purchased a site on Harbor Island for a potential
intermodal facility, but the County is not going forward in
developing the site at this time until the need is closer.
Mr. Kiernan advised that Auburn Councilmember Bill Peloza is an
active member on the Metropolitan Solid Waste Management
Advisory Committee. The Advisory Committee formalized the inter-
jurisdictional technical staff group, which Solid Waste Supervisor
Hlavka is a member. The technical staff group was charged with
developing four milestone reports related to transfer stations,
existing facilities, public and private options, and preliminary
recommendations. Each of the reports was adopted by the
Advisory Committee and the Regional Policy Committee.
The Export Plan calls for siting two new transfer facilities; one to
replace the Algona facility and the facility in Kirkland, as well as
expansion of other sites. The siting plan for the new facilities sets
forth criteria to be used in selecting sites, including environmental
criteria, technical criteria, and community related criteria.
Mr. Kiernan spoke regarding options to extend the life of the Cedar
Hills landfill beyond 2016. Plan recommendations include:
delaying development of the intermodal facility until five years
before the need due to the changing market conditions; privatizing
disposal and retaining a public role in the transfer system; and
partial early export of some of the waste stream.
Member Norman inquired whether waste to energy has been
considered by the County. Mr. Kiernan stated that the option for a
waste to energy program will be evaluated and considered as an
option with the hope that its technology will improve over the next
few years. Mr. Kiernan recalled that the County looked at
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AUQust21.2006
incineration approximately fifteen years ago, but the public did not
consider incineration as an acceptable option at that time.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:18 p.m.
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APPROVED THE 5 .Y' DAY OF SEPTEMBER 2006
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Danielle Daskam, City Clerk
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