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HomeMy WebLinkAbout08-21-2006 FINANCE COMMITTEE AUGUST 21, 2006 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:30 p.m. in the Council Conference Room at Auburn City Hall located at 25 West Main Street in Auburn. Committee members present were: Chair Backus and Vice Chair Lynn Norman. Member Roger Thordarson was excused. Also present during the meeting were Mayor Peter B. Lewis, Finance Director Shelley Coleman, Human Resources and Risk Management Director Brenda Heineman, City Attorney Daniel B. Heid, Solid Waste Suprevisor Sharon Hlavka, and City Clerk Danielle Daskam. King County Engineering Services Manager Kevin Kiernan and Intergovernmental Relations Liaison Diane Yates were also present. II. APPROVAL OF MINUTES A. Minutes of the August 7, 2006 Finance Committee meeting. Vice Chair Norman moved and Chair Backus seconded to approve the August 7, 2006 minutes. MOTION CARRIED. 2-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 354513 through 354873 in the amount of $2,411,526.06 and dated August 21,2006. 2. Payroll F4.9.2 Payroll check numbers 516854 to 517008 in the amount of $723,795.46 and electronic deposit transmissions in the amount of $1,072,545.46 for a grand total of $1,796,340.92 Page 1 Finance Committee Minutes AUQust 21. 2006 for the pay period covering August 3, 2006 to August 16, 2006. The payroll vouchers were corrected to reflect the correct payroll period. Committee members reviewed the consent items and briefly discussed claims vouchers 354540 and 354818. Vice Chair Norman moved and Chair Backus seconded to approve the consent items. MOTION CARRIED. 2-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinance No. 6040 A3.8.23 An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 2.76 of the Auburn City Code relating to the City's Lodging Tax Advisory Committee Ordinance No. 6040 was added to the agenda. Mayor Lewis stated that Ordinance No. 6040 amends Auburn City Code Chapter 2.76 to reflect the Lodging Tax Advisory Committee and Ordinance No. 6041 (later on the agenda) establishes a new Chapter 2.77 of the City Code relating to the Auburn Tourism Board. State law allows the establishment of a Lodging Tax Advisory Board for cities that collect and receive lodging taxes. However, there is a need to address interests of a more general nature relating to tourism. A separate board (Tourism Board) with a more general approach to tourism activities would be appropriate. Vice Chair Norman moved and Chair Backus seconded to approve Ordinance No. 6040. MOTION CARRIED. 2-0. B. Ordinance No. 6041 A3.8.23 Page 2 Finance Committee Minutes AUQust 21. 2006 An Ordinance of the City Council of the City of Auburn, Washington, creating a new Chapter 2.77 of the Auburn City Code relating to the City of Auburn Tourism Board Ordinance No. 6041 was added to the agenda. See Item IV.A above for discussion of Ordinance No. 6041. Vice Chair Norman moved and Chair Backus seconded to approve Ordinance No. 6041 MOTION CARRIED. 2-0. C. Resolution No. 4068 A3.4 A Resolution of the City Council of the City of Auburn, Washington, stating the City Council's opposition to Initiative 933 City Attorney Heid reminded that Council must give the public an opportunity to express opposing views regarding Resolution No. 4068. No public hearing is required, but the public must be given an opportunity to speak regarding the resolution. Vice Chair Norman moved and Chair Backus seconded to approve Resolution No. 4068. MOTION CARRIED. 2-0. D. Resolution No. 4069 F4.9.6, A 1.4.1 A Resolution of the City Council of the City of Auburn, King County, Washington, authorizing the execution of an agreement between the City of Auburn and AllianceOne Receivables Management, Inc., an AllianceOne Company, to provide collection services for the Auburn Municipal Court Human Resources and Risk Management Director Heineman reminded the Committee that Resolution No. 4069 was reviewed at the last Committee meeting. There are no changes in the resolution or agreement. Vice Chair Norman moved and Chair Backus seconded to approve Resolution No. 4069. MOTION CARRIED. 2-0. Page 3 Finance Committee Minutes AUQust21.2006 E. Resolution No. 4076 F4.6.1 A Resolution of the City Council of the City of Auburn, Washington, declaring certain items of property as surplus and authorizing their disposal Vice Chair Norman moved and Chair Backus seconded to approve Resolution No. 4076. MOTION CARRIED. 2-0. F. Resolution No. 4079 A3.13.2, A3.17 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an easement with Puget Sound Energy to install a gas service line at the Auburn Municipal Airport Finance Director Coleman presented Resolution No. 4079. Last year the City entered into a land lease with NW Hangars. NW Hangars has now constructed hangars on the site which are to be served by a Puget Sound Energy natural gas line. A 10-foot easement is required in order for Puget Sound Energy to install the line. Resolution No. 4079 authorizes the Mayor to execute the easement. Vice Chair Norman moved and Chair Backus seconded to approve Resolution No. 4079. MOTION CARRIED. 2-0. V. DISCUSSION ITEMS A. Utility Billing Adjustment F4.5.2 City Council approve sewer utility adjustment to Account Number 34205, Auburn Manor, in the amount of $121 ,077.07. Finance Director Coleman presented the request for utility billing adjustment for Auburn Manor. Auburn Manor has had several line leaks including leaks within each mobile home unit. Additionally, the water meter for the park malfunctioned twice which led to estimated usage. Auburn Manor has repaired all leaks and has conducted a water system leak evaluation using an outside Page 4 Finance Committee Minutes AUQust 21. 2006 company. Also, a new meter has been installed. Auburn Manor is requesting an additional sewer utility adjustment for past sewer and Metro charges paid of $27,910.92 for City sewer service and $93,166.15 for Metro charges. The Public Works Committee reviewed the request and approved the adjustment subject to King County Metro agreement on the credit. Director Coleman explained that the adjustment must be made to the account in order to submit the request for credit from Metro. If Metro does not approve the credit, the charges will be reinstated to the account. Auburn Manor will be refunded once Metro has approved the credit. Committee members expressed concern that the Auburn Manor sewer charges were passed along to the tenants, but the tenants may not receive the benefit of the sewer refund. B. Quarterly Reports Committee members reviewed the second quarter 2006 revenue and expenditure reports. Committee members commended Finance Director Coleman on the format of the report. C. Waste Export Plan Presentation by King County (King County Engineering Services Manager Kevin Kiernan and Intergovernmental Relations Liaison Diane Yates) Solid Waste Supervisor Sharon Hlavka introduced King County Engineering Services Manager Kevin Kiernan and Intergovernmental Relations Liaison Diane Yates. Mr. Yates presented the Committee with information regarding the King County Waste Export Plan. The King County Solid Waste Division is responsible for the management of waste from 37 cities that have entered into interlocal agreements with King County. The interlocal agreements are in effect through 2028. King County Solid Waste Division provides such services as planning and implementing recycling programs, solid waste transfer services, and landfill disposal services. Disposal currently occurs at the Cedar Hills regional landfill located between Issaquah and Maple Valley. The site has capacity through approximately 2016. When the landfill is full, the County will seek proposals for out of county disposal. The City of Seattle and Snohomish County have taken similar approaches when they closed their landfills. Page 5 Finance Committee Minutes AUQust 21. 2006 With the County's adoption of the current Comprehensive Solid Waste Management Plan in 2001, the King County Council required the development of a waste export system plan. Mr. Kiernan spoke regarding the transfer system conditions, including the Algona transfer station. The Algona transfer station has changed little since its construction in the 1960's and needs significant upgrade. Mr. Kiernan spoke regarding the need to construct an intermodal facility once the landfill is closed in order to move the solid waste from the transfer facilities to the disposal location out of county. The County purchased a site on Harbor Island for a potential intermodal facility, but the County is not going forward in developing the site at this time until the need is closer. Mr. Kiernan advised that Auburn Councilmember Bill Peloza is an active member on the Metropolitan Solid Waste Management Advisory Committee. The Advisory Committee formalized the inter- jurisdictional technical staff group, which Solid Waste Supervisor Hlavka is a member. The technical staff group was charged with developing four milestone reports related to transfer stations, existing facilities, public and private options, and preliminary recommendations. Each of the reports was adopted by the Advisory Committee and the Regional Policy Committee. The Export Plan calls for siting two new transfer facilities; one to replace the Algona facility and the facility in Kirkland, as well as expansion of other sites. The siting plan for the new facilities sets forth criteria to be used in selecting sites, including environmental criteria, technical criteria, and community related criteria. Mr. Kiernan spoke regarding options to extend the life of the Cedar Hills landfill beyond 2016. Plan recommendations include: delaying development of the intermodal facility until five years before the need due to the changing market conditions; privatizing disposal and retaining a public role in the transfer system; and partial early export of some of the waste stream. Member Norman inquired whether waste to energy has been considered by the County. Mr. Kiernan stated that the option for a waste to energy program will be evaluated and considered as an option with the hope that its technology will improve over the next few years. Mr. Kiernan recalled that the County looked at Page 6 Finance Committee Minutes AUQust21.2006 incineration approximately fifteen years ago, but the public did not consider incineration as an acceptable option at that time. VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 7:18 p.m. ~ APPROVED THE 5 .Y' DAY OF SEPTEMBER 2006 .:J fJ~~ Danielle Daskam, City Clerk 1:\clerk\finance\fca\2006fcm08-21 Page 7