HomeMy WebLinkAbout09-18-2006
FINANCE COMMITTEE
SEPTEMBER 18, 2006
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street in Auburn. Committee members present were: Chair Backus, Vice
Chair Lynn Norman, and Member Roger Thordarson. Also present during
the meeting were Mayor Peter B. Lewis, Finance Director Shelley
Coleman, Human Resources and Risk Management Director Brenda
Heineman, City Attorney Daniel B. Heid, Information Services Director
Lorrie Rempher, Public Safety Chief Jim Kelly, Interim Assistant Fire Chief
Stan Laatsch, Interim Deputy Police Chief Bob Lee, Paul Berry of Harris &
Associates and City Clerk Danielle Daskam.
II. APPROVAL OF MINUTES
A. Minutes of the September 5, 2006 Finance Committee meeting.
Vice Chair Norman moved and Member Thordarson seconded to
approve the September 5, 2006 minutes.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 355266 through 355660 in the
amount of $3,148,698.20 and dated September 18, 2006.
2. Payroll
F4.9.2
Payroll check numbers 517159 to 517291 in the amount of
$712,427.30 and electronic deposit transmissions in the
amount of $1,043,435.11 for a grand total of $1,755,862.41
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Finance Committee Minutes
September 18. 2006
for the pay period covering August 31, 2006 to September
13, 2006.
B. Contract Administration
1. Information Services Agreement for Consulting Services
A3.16.12,04.1.4
City Council authorize execution of an Agreement for
Consulting Services between the Valley Cities (Auburn, Fife,
Puyallup, Sumner, Algona, Pacific, Kent, Renton, and
Tukwila) and CBG Communications Inc.
C. Budget Authorization
F3.20
City Council to authorize $23,000 additional fund spending in Fund
121 Business Improvement Area.
Committee members reviewed the consent items and briefly
discussed claims voucher 355554, 355618, 355306, 355328,
355525 and 355559.
Director Rempher advised that the Valley Cities Agreement with
CBG Communications was discussed at the September 5, 2006
Finance Committee meeting. No changes have been made to the
agreement.
Director Coleman commented on the Fund 121 Business
Improvement Area fund spending. Committee approval is
requested to expend an additional $23,000 before the year-end
budget adjustment. Fund 121 has received more revenue than
anticipated and has sufficient funds in the fund balance.
Vice Chair Norman moved and Member Thordarson seconded to
approve the consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
There was no ordinance or resolution for Committee review.
V. DISCUSSION ITEMS
A. Resolution No. 4097
01.0
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Finance Committee Minutes
September 18. 2006
A Resolution of the City Council of the City of Auburn, Washington,
supporting the Automated Fingerprint Identification System (AFIS)
2006 Levy
Committee members reviewed Resolution No. 4097. Interim
Deputy Police Chief Bob Lee stated that police administration
support the resolution. Committee members expressed support for
the resolution.
B. Allied Waste WUTC Proposed Solid Waste Rate Change
Finance Director Coleman reported that on August 25, 2006, the
City received notification from Allied Waste of their intent to
increase their solid waste rates pending approval by the
Washington Utilities and Transportation Commission (WUTC). If
approved by the WUTC, the rates will be effective October 1, 2006.
The City is required to notify its citizens of the pending rate
increase through public advertisement at least 45 days prior to the
effective date of the rate change. Staff published the required
notice on September 19, 2006.
C. Parks, Arts & Recreation Project Number CP0617
04.4.10.1 CP0617
City Council award Contract 06-09, Project Number CP0617,
Mountain View Cemetery Columbarium Building, to Mayer
Construction on their low bid of $260,400.00 (including awarded
Alternates #1 and #2) plus Washington State sales tax of
$22,915.20 for a total contract price of $283,315.20.
Finance Director Coleman presented the bid tabulation and request
for bid award for the Cemetery Columbarium Building.
Construction of the project will satisfy demand for niche space at
the cemetery for 15 to 20 years.
D. Employee Health Benefits
Human Resources and Risk Management Director Heineman
reported that the unaffiliated employees and the Teamsters
members contribute a high premium towards medical insurance.
Director Heineman proposed transferring the employees medical
coverage from the Regence Plan A and Teamsters plans to the
Regence PPO Preferred Provider Plan under the Association of
Washington Cities. Approximately 95 percent of the providers on
Plan A are available through the PPO. Director Heineman advised
that there are some employee out-of-pocket expenses through the
PPO; however, she proposes that the City contribute an additional
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September 18. 2006
.05% to the employees VEBA account in 2007 with an additional
.05% in 2008 and 2009. The change in plans would reduce the
employee premium contribution to $50.00 per month as well as
save the City $1.6 million in premiums per year. Chair Backus
spoke in favor of the medical plan change as it will increase each
employee's bottom line with little effect on their medical care. The
Association of Washington Cities will be presenting information on
the PPO Plan to the affected employees.
E. Lakeland Sewer Billings
Vice Chair Norman inquired whether there has been any comment
from the customers in the Lakeland Hills area that were back-billed
for sewer charges. Finance Director Coleman advised that to date
one homeowners association has contacted the City to make
arrangements for a payment plan. No other comments have been
received.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:56 p.m.
APPROVED THE d ~. DAY OF OCTOBER 2006.
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