HomeMy WebLinkAbout10-02-2006
FINANCE COMMITTEE
OCTOBER 2, 2006
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street in Auburn. Committee members present were: Chair Backus, Vice
Chair Lynn Norman, and Member Roger Thordarson. Also present during
the meeting were Mayor Peter B. Lewis, Finance Director Shelley
Coleman, Human Resources and Risk Management Director Brenda
Heineman, City Attorney Daniel B. Heid, Information Services Director
Lorrie Rempher, Public Works Director Dennis Dowdy and City Clerk
Danielle Daskam.
II. APPROVAL OF MINUTES
A. Minutes of the September 18, 2006 Finance Committee
meeting.
Vice Chair Norman moved and Member Thordarson seconded to
approve the September 18, 2006 minutes.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims*
F4.9.5
Claims check numbers 355661 through 356135 in the
amount of $2,162,770.30 and three wire transfers in the
amount of $609,136.70 and dated October 2,2006.
2. Payroll
F4.9.2
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Finance Committee Minutes
October 2. 2006
Payroll check numbers 517292 to 517416 in the amount of
$300,870.27 and electronic deposit transmissions in the
amount of $1,108,278.95 for a grand total of $1,409,149.22
for the pay period covering September 14, 2006 to
September 27, 2006.
Committee members reviewed the consent items and briefly
discussed claims voucher 355668 and 355727.
Vice Chair Norman moved and Member Thordarson seconded to
approve the consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
There was no ordinance or resolution for Committee review.
V. DISCUSSION ITEMS
A. Transportation Impact Fees
Public Works Director Dowdy presented Resolution No. 4103 which
adjusts the transportation impact fees to support the construction of
capacity in the City's transportation infrastructure. The proposed
rates have been reviewed and approved by the Public Works
Committee. The impact fees have been in effect since July 2001
with one adjustment earlier this year applicable to only the
industrial uses.
Mayor Lewis advised that any exemption or reduction in the
standard formula for impact fees would need to be paid from the
General Fund.
B. Online Police Reporting
Information Services Director Lorrie Rempher reported that online
police reporting will be going live within the next few weeks.
C. Veterans Memorial Park Building
Finance Director Coleman reported bids for the construction of a
new Veteran's Memorial Building were recently opened. All of the
bids are in excess of the project estimate. The project engineer
and she propose awarding the bid to the lowest bidder and utilize
approximately $240,000 in REET 1 funds for the project to fill the
project budget gap. The Municipal Services Committee reviewed
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Finance Committee Minutes
October 2. 2006
the issue earlier this evening and will further review the proposal at
their next regular meeting.
D. Ordinance No. 6051
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 2.03.030 of the Auburn City Code
relating to powers and duties of the Mayor
City Attorney Heid presented Ordinance No. 6051. He explained
that state law and the state constitution prohibit cities from gifting or
lending credit, except for the necessary support of the poor and
infirm. Ordinance No. 6051 authorizes the Mayor under compelling
circumstances in support of the poor or infirm to reduce or waive a
City fee or charge or provide support.
E. Resolution No. 4104
A Resolution of the City Council of the City of Auburn, Washington,
stating the City Council's support for the proposition on the
November 7, 2006, ballot which, if approved, would create and
establish the Valley Regional Fire Authority, encompassing the
area of the cities of Algona, Auburn and Pacific
City Attorney Heid presented Resolution No. 4104 which expresses
the Council's support of Proposition No. 1 on the November 7,
2006 ballot, which, if approved, would create the Valley Regional
Fire Authority. Committee members expressed support for the
resolution.
F. Project No. CP0640
City Council to approve Addendum No. 1 to Emergency Public
Works Contract No. 06-22, between ACCO Engineered Systems
and the City of Auburn relating to emergency boiler replacement at
City Hall.
Human Resources and Risk Management Director Heineman
presented Addendum 1 to Emergency Public Works Contract No.
06-22 with ACCO Engineered Systems. The contractor has
discovered that the existing boiler vent flue is undersized for the
new boilers. The contractor recommends installing a fan at the top
of the boiler flue on the penthouse roof to increase airflow to
acceptable levels. The cost of the additional work is $10,570. The
original contract was authorized under emergency conditions.
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Finance Committee Minutes
October 2. 2006
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:56 p.m.
APPROVED THE / !LJ~ DAY OF OCTOBER 2006.
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Danielle Daskam, City Clerk
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