HomeMy WebLinkAbout10-16-2006
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FINANCE COMMITTEE
WASHINGTON
OCTOBER 16, 2006
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street in Auburn. Committee members present were: Chair Backus,
Member Roger Thordarson and Mayor Pro Tem Sue Singer. Vice Chair
Lynn Norman was excused. Also present during the meeting were Mayor
Peter B. Lewis, Utility and Accounting Services Manager Karen Jester,
City Attorney Daniel B. Heid, Information Services Director Lorrie
Rempher, Chief of Public Safety Jim Kelly, Interim Deputy Fire Chief Mike
Gerber and City Clerk Oanielle Daskam. Also present was Paul Berry of
Harris & Associates.
II. APPROVAL OF MINUTES
A. Minutes of the October 2, 2006 Finance Committee meeting.
Member Thordarson moved and Chair Backus seconded to
approve the October 2, 2006 minutes.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 356136 through 356488 in the
amount of $2,068,121.24 and a wire transfer in the amount
of $4,064.79 and dated October 16, 2006.
2. Payroll
F4.9.2
Payroll check numbers 517417 to 517546 in the amount of
$698,043.97 and electronic deposit transmissions in the
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Finance Committee Minutes
October 16. 2006
amount of $1,081,924.17 for a grand total of $1,779,968.14
for the pay period covering September 28, 2006 to October
11, 2006.
B. Call for Public Hearing
1. 2007 -08 Biennial Budget
City Council to call for a public hearing to be held on
November 6, 2006 to receive public comment on the 2007-
08 Biennial Budget.
Committee members reviewed the consent items and briefly discussed
claims vouchers 356141 and 356430.
Member Thordarson moved and Mayor Pro Tem Singer seconded to
approve the consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 6051
A4.5.1
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 2.03.030 of the Auburn City Code
relating to powers and duties of the Mayor
City Attorney Heid explained that the ordinance will amend Auburn
City Code to authorize the Mayor, under extraordinary or
compelling circumstances, to reduce or waive some fee or charge
of the City when appropriate, in an amount up to $10,000, to
support the poor or infirm. The Washington State Constitution
prohibits cities from gifting or lending credit, except for the
necessary support of the poor and infirm. City Attorney Heid cited
a recent occasion where two people were killed in Auburn and
there were no resources for a burial. The $10,000 limit was
introduced by the Planning and Community Development
Committee.
Mayor Pro Tem Singer moved and Member Thordarson seconded
to approve Ordinance No. 6051.
MOTION CARRIED UNANIMOUSLY. 3-0.
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Finance Committee Minutes
October 16. 2006
B. Resolution No. 4101
F4.6.1
A Resolution of the City Council of the City of Auburn, Washington,
declaring certain items of property as surplus and authorizing their
disposal
Committee members reviewed the surplus items.
Mayor Pro Tem Singer moved and Member Thordarson seconded
to approve Resolution No. 4101.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Resolution No. 4105
F5.2.10
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept a grant from the U.S. Department
of Justice, Office of Community Oriented Policing Services (COPS)
on behalf of the Valley Cities
Information Services Director Rempher presented Resolution No.
4105. Resolution No. 4105 authorizes the acceptance of the
COPS grant in the amount of $92,723 on behalf of the Valley Cities
in accordance with the Interlocal Agreement to finance public
safety improvements. Approximately fifty percent of the grant will
be used for developing a strategic plan for the region for fiber and
wireless. The remaining portion of the grant will be used for a pilot
project for public safety utilizing wifi.
B. Auburn Golf Course Clubhouse Project No. C327AO
04.4.7.1
City Council award Contract 06-121, Project Number C327AO,
Auburn Golf Course Clubhouse, to Briere & Associates, on their
low bid of $2,203,059 (including Additive Bid Items #1-3), plus
Washington State sales tax of $193,870, for a total contract price of
$2,396,929.
Paul Berry, Project Manager, reported that bids were opened on
October 10th. Four bids were received with a range of $2,193,000
to $3,618,153 for the base bid. The low bid was within five percent
of the estimate for the work and within the available contingency
funds for the construction. Staff recommends awarding the bid to
Briere and Associates on their low bid of $2,203,059 (including
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Finance Committee Minutes
October 16. 2006
additive bid items 1 through 3), plus Washington State sales tax of
$193,870 for a total contract price of $2,396,929. The contract
includes the basic building, without the restaurant tenant
improvements. Separate contracts will be entered into for the
extension of utilities, site preparation, building demolition,
construction of parking lots, landscaping and other site
improvements.
Negotiations continue on the selection of the restaurant operator.
C. Fire Station 33 Site Analysis and Project Update
Paul Berry presented an overview of the Rice-Fergus-Miller site
analysis phase final report for the Fire Station 33 Project. The
report also includes an updated overall project cost estimate. The
expected project budget for construction is $6,670,000 (in 2008).
In addition, $750,000 for architectural and engineering services to
complete the project design will be required in 2007 and 2008. The
design costs are anticipated to be funded from fire impact and fire
mitigation fees collected through 2007. The proposed construction
schedule assumes an April 1, 2008 start and a move-in and
activation of the station by January 2009.
In response to questions from the Committee members, Mr. Berry
explained the recommendation for the April 1, 2008 construction
start. He stated that when the soils on site are relatively dry,
construction work is not impeded. However, when wet or saturated
during the rainy season, the soils become difficult to work in,
adding major cost and delay to construction.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:55 p.m.
APPROVED THE r;, :ti- DAY OF NOVEMBER 2006.
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Danielle Daskam, City Clerk
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