HomeMy WebLinkAbout11-06-2006
FINANCE COMMITTEE
NOVEMBER 6, 2006
MINUTES
I. CALL TO ORDER
Vice Chair Lynn Norman called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street, Auburn, Washington. Committee members present were: Vice
Chair Norman, Member Thordarson and Mayor Pro Tem Sue Singer.
Chair Nancy Backus was excused. Also present during the meeting were
Mayor Peter B. Lewis, City Attorney Daniel B. Heid, Information Services
Director Lorrie Rempher, Finance Director Shelley Coleman, Human
Resources and Risk Management Director Brenda Heineman, Airport
Manager Jamelle Garcia, and Deputy City Clerk Cathy Richardson.
II. APPROVAL OF MINUTES
A. Minutes of the October 16,2006 Finance Committee meeting.
Member Thordarson moved and Mayor Pro Tem Singer seconded
to approve the October 16, 2006 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 356489 through 357103 in the
amount of $4,781,614.61 and dated November 6,2006.
2. Payroll
F4.9.2
Payroll check numbers 517547 to 517675 in the amount of
$296,097.01 and electronic deposit transmissions in the
amount of $1,110,286.37 for a grand total of $1,406,383.38
Page 1
Finance Committee Minutes
November 6. 2006
for the pay period covering October 12, 2006 to November
1, 2006.
Committee members reviewed the consent items and briefly
discussed claims vouchers 356496, 356558, 356588, 356663,
356714, 356735, and 356736.
Member Thordarson moved and Mayor Pro Tem Singer seconded
to approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Resolution No. 4105
A5.3.37, F5.4
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept a grant from the U.S. Department
of Justice, Office of Community Oriented Policing Services (COPS)
on behalf of the Valley Cities
Committee members briefly discussed Resolution No. 4105.
Member Thordarson moved and Mayor Pro Tem Singer seconded
to recommend approval of Resolution No. 4105.
V. DISCUSSION ITEMS
A. Quarterly Financial Reports
Director Coleman reviewed the 2006 third quarter summaries.
Vice Chair Norman complimented Director Coleman and Finance
Department staff on the presentation and format of the third quarter
reports.
Committee members briefly discussed improved collection of
Business Improvement Area assessment fees.
B. Amendment to Agreement No. AG-C-327 A with David A. Clark
Architects
Director Coleman explained that the amendment to the consultant
agreement with David A. Clark Architects consists of additional
architectural work related to the enclosure of a banquet room within
the restaurant at the Clubhouse facility at the Auburn Golf Course.
Page 2
Finance Committee Minutes
November 6. 2006
The City was unable to garner interest in operation of a restaurant
without the enclosed banquet facility.
C. 2007 Proposed Airport Rates
Director Coleman distributed an updated Airport Rental Rate chart
for proposed increases for 2007. Changes reflect an increase in
the storage unit rental rates.
Airport Manager Jamelle Garcia reported that he performed a
telephone survey on rates charged at airports located within cities
of the same general size as the City of Auburn and also performed
a market rate analysis.
Committee members reviewed the rate changes and discussed the
secu rity fee.
D. Resolution No. 4111
A3.16.12
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the. Mayor and City Clerk to execute an Agreement
between the City of Auburn and Coban Research and
Technologies for digital in-car video capture and management
services
Director Rempher reported that the digital in-car video system will
replace the current VHS video system. The current VHS system is
outdated and cumbersome. The digital system will allow officers to
upload the video into a server at the Auburn Justice Center which
will save time. The digital system will also save space in the Police
Department vehicles.
City Attorney Heid stated that the VHS system is very time
consuming to duplicate. The digital video system is more efficient
and much easier to work with.
E. Resolution No. 4112
A Resolution of the City Council of the City of Auburn, Washington,
sponsoring the Valley Regional Fire Authority's joining the
Association of Washington Cities Employee Benefit Trust
Director Heineman reported that, in order to provide medical
benefits to firefighters and staff of the Valley Regional Fire
Authority (RFA), the Association of Washington Cities (AWC) by-
laws require that an RFA member city sponsor the RFA
Page 3
Finance Committee Minutes
November 6. 2006
membership request. The recommendation must be received by
AWC by November 30, 2006.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:50 p.m.
APPROVED THE c26 -0- DAY OF NOVEMBER 2006
v
1:\clerk\finance\fca\2006fcm 11-06
Page 4