HomeMy WebLinkAbout12-04-2006~~
CITY OF
FINANCE COMMITTEE
WAS H l NGTON DECEMBER 4, 2006
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street in Auburn. Committee members present were: Chair Backus, Vice
Chair Lynn Norman, and Member Roger Thordarson. Also present
during the meeting were Mayor Peter B. Lewis, Finance Director Shelley
Coleman, City Attorney Daniel B. Heid, Financial Planning Manager
Dawna Truman, Environmental Protection Manager Aaron Nix and City
Clerk Danielle Daskam. Also present was Paul Berry of Harris &
Associates.
II. APPROVAL OF MINUTES
A. Minutes of the November 20, 2006 Finance Committee
meeting.
Vice Chair Norman moved and Member Thordarson seconded to
approve the November 20, 2006 minutes.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 357447 through 357821 in the
amount of $1,659,409.71 and a wire transfer in the amount
of $4,064.79 and dated December 4, 2006.
2. Payroll
F4.9.2
Page 1
Finance Committee Minutes December 4, 2006
Payroll check numbers 517805 to 517964 in the amount of
$384,607.51 and electronic deposit transmissions in the
amount of $1,179,527.74 for a grand total of $1,564,135.25
for the pay period covering November 16, 2006 to November
29, 2006.
Committee members reviewed the consent items and briefly discussed
claims vouchers 357556, 357608, 357736, 357647, and 357689.
Vice Chair Norman moved and Member Thordarson seconded to approve
the consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 6066
F3.21
An Ordinance of the City Council of the City of Auburn,
Washington, adopting the 2007-2008 Biennial Budget for the City
of Auburn, Washington
Finance Director Coleman presented Ordinance No. 6066.
Vice Chair Norman moved and Member Thordarson seconded to
recommend approval of Ordinance No. 6066.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Resolution No. 4117
F4.3
A Resolution of the City Council of the City of Auburn, Washington,
providing for amendment to the City of Auburn Fee Schedule, to
adjust for 2007 fees
City Attorney Heid presented Resolution No. 4117, amending the
City of Auburn Fee Schedule to reflect 2007 fees. City Attorney
Heid referred the Committee members to page 19 of the fee
schedule, Transportation Impact Fees for drive-in banks, where
there appears to be a scrivener's error in the fee. The fee will be
confirmed by staff and corrected. City Attorney Heid also noted
page 4 of the fee schedule, relating to Airport fees, where some of
the requested fees appear to have reverted to the level of fees two
years ago.
Page 2
Finance Committee Minutes December 4, 2006
Chair Backus questioned the Planning and Land Use Fees on page
2. She pointed out that some of the fees appear to be duplicated.
City Attorney Heid stated he would confirm the fees with Director
Davolio prior to the Council meeting.
Vice Chair Norman moved and Member Thordarson seconded to
recommend approval of Resolution No. 4117.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Solid Waste Rate Study
Finance Director Coleman presented an overview of the solid
waste rate analysis prepared November 17, 2006. The information
was reviewed by the Municipal Services Committee earlier this
evening. The City's solid waste contractor, Waste Management,
has increased the collection fees annually, but residential customer
rates have not changed since February 2005. The Fund Balance
has been used to subsidize the increase in Waste Management
collection fees.
Finance Director Coleman also proposed embedding the City's
utility tax (6%) and the State B & O tax (1.5%) into the rates. The
City utility tax and the State B & O tax are taxes on gross revenues
of the City. Currently the taxes are added on in the tax portion of
the utility bill. The refuse tax (3.6%) will continue to be itemized as
a tax.
Finance Director Coleman reviewed two rate model scenarios. The
Municipal Services Committee recommends rate model scenario 2,
which reflects a 3.2% increase in fees, embeds the City utility tax
and State B & O tax, allows commercial rates to subsidize the
residential rates, and provides for self-supporting roll-off.
A comparison of other local jurisdictions' solid waste rates reveals
that Auburn's rates are among the lowest.
An ordinance amending the solid waste rates will be presented at
the next meeting for review.
B. 2006 Budget Amendment
Page 3
Finance Committee Minutes December 4, 2006
Committee members reviewed proposed Ordinance No. 6057
amending the 2006 Budget.
C. 2007 Service Agreement Number AG-S-018 with VADIS
AG-S-018 is an annual consultant agreement with VADIS for a litter
control program for the year 2007. The 2007 agreement also
includes a recycling pickup program. The fees for services under
the proposed agreement will not exceed $97,488.
D. Amendment No. 1 to Agreement for Professional Services
Number AG-C-286 with Harris & Associates, Inc.
Committee members reviewed Amendment No. 1 to the Agreement
for Professional Services with Harris & Associates, Inc. to extend
the current contract to December 31, 2007.
E. Resolution No. 4118
A1.3, 04.11
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an Interlocal Agreement among
the participating jurisdictions within the Green/Duwamish and
Central Puget Sound Watershed Resource Inventory Area (WRIA
9)
Resolution No. 4118 authorizes the Mayor to execute an Interlocal
Agreement among the participating jurisdictions within the
Green/Duwamish and Central Puget Sound Watershed Resources
Inventory Area for a term extending up to nine years.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:05 p.m.
APPROVED THE / ~`~ DAY OF DECEMBER 2006.
~-
-Nancy B u Chair
I
Danielle Daskam, City Clerk
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