HomeMy WebLinkAbout02-05-2007.~. ~ ~~
CITY OF
FINANCE COMMITTEE
WASHINGTON
FEBRUARY 5, 2007
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street in Auburn. Committee members present were: Chair Backus, Vice
Chair Roger Thordarson, and Member Gene Cerino. Also present during
the meeting were Mayor Pro Tem Sue Singer, Finance Director Shelley
Coleman, City Attorney Daniel B. Heid, Information Service Director Lorrie
Rempher, Economic Development Planner AI Hicks, and Deputy City
Clerk Cathy Richardson. Also present was Paul Berry of Harris &
Associates.
II. APPROVAL OF MINUTES
A. Minutes of the January 16, 2007 Finance Committee meeting.
Vice Chair Thordarson moved and Member Cerino seconded to
approve the January 16, 2007 minutes.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 359013 through 359273 in the
amount of $1,737,974.96 and claims check numbers
359274 through 359667 in the amount of $2,728,011.93 and
dated February 5, 2007.
2. Payroll
F4.9.2
Payroll check numbers 518446 to 518545 in the amount of
$261,722.75 and electronic deposit transmissions in the
Page 1
Finance Committee Minutes February 5, 2007
amount of $942,706.79 for a grand total of $1,204,429.54 for
the pay period covering January 11, 2007 to January 31,
2007.
Committee members reviewed the consent items and briefly
discussed claims vouchers 359202, 359281, 359303,
359309, and 359315.
Vice Chair Thordarson moved and Member Cerino
seconded to approve the consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 6079
F4.4
An Ordinance of the City Council of the City of Auburn, Washington
amending Sections 3.04.600 and 3.04.610 of the Auburn City Code
relating to funds
Committee members reviewed Ordinance No. 6079.
Vice Chair Thordarson moved and Member Cerino seconded to
recommend approval of Ordinance No. 6079.
MOTION CARRIED. 3-0.
B. Resolution No. 4151
A3.16.3
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk of the City of Auburn (City)
and Brad Jurkovich Consulting to develop a comprehensive
community education plan and other services related to the
proposed annexation areas (PAA) into the city limits of Auburn
Committee members briefly reviewed Resolution No. 4151.
Vice Chair Thordarson moved and Member Cerino seconded to
recommend approval of Resolution No. 4151.
MOTION CARRIED. 3-0.
Page 2
Finance Committee Minutes February 5. 2007
C. Resolution No. 4152
A3.16.3
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk of the City of Auburn (City)
and Heartland LLC to perform consultant services regarding
economic development
Committee members reviewed revisions to Resolution No. 4152.
Vice Chair Thordarson moved and Member Cerino seconded to
recommend approval of Resolution No. 4152 as revised.
MOTION CARRIED UNANIMOUSLY. 3-0.
D. Resolution No. 4156
A3.16.12
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute Addendum #1 to the October 13,
2006 Consulting Services Agreement between the City of Auburn
and JBL Public Relations Strategies relating to tourism promotion
Committee members reviewed revisions to Resolution No. 4156.
Vice Chair Thordarson moved and Member Cerino seconded to
recommend approval of Resolution No. 4156.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Resolution No. 4155
03.3.15, F5.2.15
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance of grant funds in the amount of Ninety
Five Thousand Dollars ($95,000.00), and authorizing the Mayor
and City Clerk to execute a Local Agency Agreement between the
Washington State Department of Transportation and the City of
Auburn to accept said funds to assist in implementing the City's
Wayfinding Program
Mayor Pro Tem Singer inquired regarding completion of the City's
Wayfinding Program.
Page 3
Finance Committee Minutes February 5, 2007
Economic Development Planner AI Hicks indicated that staff plans
to present preliminary design and location identifications in April,
2007 for review. The proposed sites are currently under review to
assess potential right-of-way issues.
B. Ordinance No. 6077
F4.3, A3.23.2
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 16.06.240 and Section 19.02.070
of the Auburn City Code related to certain fees
Committee members briefly reviewed Ordinance No. 6077.
C. Ordinance No. 6078
03.4.2.1.2
An Ordinance of the City Council of the City of Auburn,
Washington, amending Chapter 1.27 of the Auburn City Code
related to posting public notices
Committee members briefly reviewed Ordinance No. 6078.
D. Online Utility Payments
Finance Director Shelley Coleman reported that staff is proposing
to bring forth an addendum to the Springbrook contract in the
amount of $20,000 in order to upgrade the utility cash receipting
system to accept credit and debit card payments on-line. This will
allow the City to provide enhanced billing and receipting services
and will also allow staff to be more responsive to the needs of the
public.
E. Resolution No. 4150
F5.2.15, 04.4.9
A Resolution of the City Council of the City of Auburn, Washington,
formally accepting a grant from the State of Washington,
Department of Transportation Aviation Division in the amount of
Three Thousand Eight Hundred Seventeen Dollars ($3,817) to be
used for the purchase and installation of wind cones and airport
safety signs
After brief review, Committee members spoke in favor of
Resolution No. 4150.
Page 4
Finance Committee Minutes February 5, 2007
F. Resolution No. 4153
A3.16.3, 04.4.10.1 CP0617
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an easement with
Puget Sound Energy for Undergrounding electrical utilities at
Mountain View Cemetery for the Columbarium Building Project
Director Coleman reported that Resolution No. 4153 is for right-of-
way purposes only so that Puget Sound Energy can provide
undergrounding of electrical utilities at the Mountain View Cemetery
for the Columbarium Building Project.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:54 p.m.
APPROVED THE ~C,4f'~ DAY OF FEBRUARY 2007.
---~-.~
, ~ ~ ,~~~~
~~
Nancy us, Chair Cathy Ric rdson, Deputy City Clerk
I:\clerk\finance\fca\2007fcm 02-05
Page 5