HomeMy WebLinkAbout03-05-2007* ~ ~~
CITY OF
WASHINGTON
MINUTES
MARCH 5, 2007
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street in Auburn. Committee members present were: Chair Backus, Vice
Chair Roger Thordarson, and Member Gene Cerino. Also present during
the meeting were Mayor Peter B. Lewis, Finance Director Shelley
Coleman, Financial Planning Manager Dawna Truman, Assistance City
Attorney Joseph Beck, Information Services Director Lorrie Rempher,
Human Resource and Risk Management Director Brenda Heineman,
Chief of Police Jim Kelly, and City Clerk Danielle Daskam.
II. APPROVAL OF MINUTES
A. Minutes of the February 20, 2007 Finance Committee meeting.
Vice Chair Thordarson moved and Member Cerino seconded to
approve the February 20, 2007 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 360101 through 360424 in the
amount of $967,061.20 and a wire transfer in the amount of
$4,064.84 and dated March 5, 2007.
2. Payroll
F4.9.2
Payroll check numbers 518732 to 518837 in the amount of
$265,433.02 and electronic deposit transmissions in the
amount of $941,877.55 for a grand total of $1,207,310.57 for
FINANCE COMMITTEE
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Finance Committee Minutes March 5, 2007
the pay period covering February 15, 2007 to February 28,
2007.
Committee members reviewed the consent items and briefly
discussed claims voucher number 360127.
Vice Chair Thordarson moved and Member Cerino seconded to
approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Resolution No. 4164
F4.6.1
A Resolution of the City Council of the City of Auburn, Washington
declaring certain items of property as surplus and authorizing their
disposal
Vice Chair Thordarson moved and Member Cerino seconded to
approve Resolution No. 4164.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Resolution No. 4165
A3.20
A Resolution of the City Council of the City of Auburn, Washington,
designating The Seattle Times as the City's official newspaper
Vice Chair Thordarson moved and Member Cerino seconded to
approve Resolution No. 4165.
Committee members discussed the need for a daily newspaper
and minimum lead time for publication purposes as well as an
adequate circulation.
MOTION CARRIED UNANIMOUSLY. 3-0.
C. Resolution No. 4166
05.1.2
A Resolution of the City Council of the City of Auburn, Washington,
declaring an emergency with respect to repairs of the Auburn
Avenue Theater building
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Finance Committee Minutes March 5, 2007
Human Resources and Risk Management, Director Heineman
presented Resolution No. 4166. A revised Resolution No. 4166
was distributed during the meeting.
Director Heineman reported that during the Council meeting later
this evening, the Council will receive a presentation on the
preservation of three historic buildings in Auburn, including the
Auburn Avenue Theater.
Director Heineman advised that the City is in receipt of two
engineering reports which identify several significant structural
problems with the Auburn Avenue Theater building which interfere
with the City's ability to occupy and use the building. Repairs need
to be made to the building as soon as possible for public health
and safety purposes; therefore an emergency exists, and it is
appropriate that the City enter into a contract immediately to
preserve the building.
Director Heineman stated that in the longer term the City is looking
at soliciting proposals for a remodel of the building.
V. DISCUSSION ITEMS
A. Resolution No. 4168
05.1.2, A3.17
A Resolution of the City Council of the City of Auburn, Washington,
approving the lease with Jillian Enterprises, LLC, for a revised
lease of the Auburn Avenue Theater
Resolution No. 4168 was moved from an action item to discussion.
Human Resources and Risk Management Director Heineman
presented Resolution No. 4168. The City previously entered into a
lease for the Auburn Avenue Theater building for fifteen years. It
was recently discovered that certain major structural improvements
are necessary in order for the City to utilize the facility as
contemplated. In order to allow the City to receive a use
commensurate with its structural repair costs, it is appropriate to
extend the term of the lease.
Mayor Lewis stated that the term of the proposed lease extension
will not be determined until after the full cost of the building repairs
is known. There is no need to rush to extend the lease at this time.
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Finance Committee Minutes March 5. 2007
B. Resolution No. 4167
01.11
A Resolution of the City Council of the City of Auburn, Washington,
approving and authorizing the amended Interlocal Cooperation
Agreement regarding the Valley Special Response Team -the
Operational Agreement
Chief of Police Kelly presented Resolution No. 4167 for discussion.
Chief Kelly reviewed the amendments to the interlocal which
include the addition of the City of Des Moines as a participating
member in the Valley Regional Special Response Team. Other
changes relate to the board meeting schedule, the number of
members that constitute a quorum, staff contributions, and the SRT
Tactical Commander. The Tactical Commander this year is from
the Federal Way Police Department.
C. Water Utility Adjustment
F4.5.2
City Council approve additional water utility adjustment to Account
Number 31697 for Amber Cook in the amount of $892.36
Finance Director Coleman reviewed the request for an additional
leak adjustment in the amount of $892.36. The Public Works
Committee has the authority to consider and recommend additional
utility leak adjustments up to fifty percent of the amount over the
maximum administrative adjustment of $500. The Public Works
Committee approved the additional leak adjustment, and the leak
adjustment will be on the Council's consent agenda later this
evening for consideration.
D. Ordinance No. 6086
F3.21
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 6066, the 2007-2008
Biennial Budget Ordinance and authorizing amendment to the City
of Auburn 2007-2008 Budget as set forth in Schedule "A"
Finance Director Coleman presented Ordinance No. 6086 which
amends the 2007-2008 Biennial Budget ordinance. The
amendments include amounts carried forward from the 2006 street
and utility funds. Additionally, there are several amendments to
police expenditures, including costs for five police
supernumeraries.
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Finance Committee Minutes March 5, 2007
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:00 p.m.
APPROVED THE .~~~ DAY OF MARCH 2007.
Nancy k ,Chair
Danielle Daskam, City Clerk
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