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HomeMy WebLinkAbout03-05-2007* ~ ~~ CITY OF WASHINGTON MINUTES MARCH 5, 2007 I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:30 p.m. in the Council Conference Room at Auburn City Hall located at 25 West Main Street in Auburn. Committee members present were: Chair Backus, Vice Chair Roger Thordarson, and Member Gene Cerino. Also present during the meeting were Mayor Peter B. Lewis, Finance Director Shelley Coleman, Financial Planning Manager Dawna Truman, Assistance City Attorney Joseph Beck, Information Services Director Lorrie Rempher, Human Resource and Risk Management Director Brenda Heineman, Chief of Police Jim Kelly, and City Clerk Danielle Daskam. II. APPROVAL OF MINUTES A. Minutes of the February 20, 2007 Finance Committee meeting. Vice Chair Thordarson moved and Member Cerino seconded to approve the February 20, 2007 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 360101 through 360424 in the amount of $967,061.20 and a wire transfer in the amount of $4,064.84 and dated March 5, 2007. 2. Payroll F4.9.2 Payroll check numbers 518732 to 518837 in the amount of $265,433.02 and electronic deposit transmissions in the amount of $941,877.55 for a grand total of $1,207,310.57 for FINANCE COMMITTEE Page 1 Finance Committee Minutes March 5, 2007 the pay period covering February 15, 2007 to February 28, 2007. Committee members reviewed the consent items and briefly discussed claims voucher number 360127. Vice Chair Thordarson moved and Member Cerino seconded to approve the consent items. MOTION CARRIED UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Resolution No. 4164 F4.6.1 A Resolution of the City Council of the City of Auburn, Washington declaring certain items of property as surplus and authorizing their disposal Vice Chair Thordarson moved and Member Cerino seconded to approve Resolution No. 4164. MOTION CARRIED UNANIMOUSLY. 3-0. B. Resolution No. 4165 A3.20 A Resolution of the City Council of the City of Auburn, Washington, designating The Seattle Times as the City's official newspaper Vice Chair Thordarson moved and Member Cerino seconded to approve Resolution No. 4165. Committee members discussed the need for a daily newspaper and minimum lead time for publication purposes as well as an adequate circulation. MOTION CARRIED UNANIMOUSLY. 3-0. C. Resolution No. 4166 05.1.2 A Resolution of the City Council of the City of Auburn, Washington, declaring an emergency with respect to repairs of the Auburn Avenue Theater building Page 2 Finance Committee Minutes March 5, 2007 Human Resources and Risk Management, Director Heineman presented Resolution No. 4166. A revised Resolution No. 4166 was distributed during the meeting. Director Heineman reported that during the Council meeting later this evening, the Council will receive a presentation on the preservation of three historic buildings in Auburn, including the Auburn Avenue Theater. Director Heineman advised that the City is in receipt of two engineering reports which identify several significant structural problems with the Auburn Avenue Theater building which interfere with the City's ability to occupy and use the building. Repairs need to be made to the building as soon as possible for public health and safety purposes; therefore an emergency exists, and it is appropriate that the City enter into a contract immediately to preserve the building. Director Heineman stated that in the longer term the City is looking at soliciting proposals for a remodel of the building. V. DISCUSSION ITEMS A. Resolution No. 4168 05.1.2, A3.17 A Resolution of the City Council of the City of Auburn, Washington, approving the lease with Jillian Enterprises, LLC, for a revised lease of the Auburn Avenue Theater Resolution No. 4168 was moved from an action item to discussion. Human Resources and Risk Management Director Heineman presented Resolution No. 4168. The City previously entered into a lease for the Auburn Avenue Theater building for fifteen years. It was recently discovered that certain major structural improvements are necessary in order for the City to utilize the facility as contemplated. In order to allow the City to receive a use commensurate with its structural repair costs, it is appropriate to extend the term of the lease. Mayor Lewis stated that the term of the proposed lease extension will not be determined until after the full cost of the building repairs is known. There is no need to rush to extend the lease at this time. Page 3 Finance Committee Minutes March 5. 2007 B. Resolution No. 4167 01.11 A Resolution of the City Council of the City of Auburn, Washington, approving and authorizing the amended Interlocal Cooperation Agreement regarding the Valley Special Response Team -the Operational Agreement Chief of Police Kelly presented Resolution No. 4167 for discussion. Chief Kelly reviewed the amendments to the interlocal which include the addition of the City of Des Moines as a participating member in the Valley Regional Special Response Team. Other changes relate to the board meeting schedule, the number of members that constitute a quorum, staff contributions, and the SRT Tactical Commander. The Tactical Commander this year is from the Federal Way Police Department. C. Water Utility Adjustment F4.5.2 City Council approve additional water utility adjustment to Account Number 31697 for Amber Cook in the amount of $892.36 Finance Director Coleman reviewed the request for an additional leak adjustment in the amount of $892.36. The Public Works Committee has the authority to consider and recommend additional utility leak adjustments up to fifty percent of the amount over the maximum administrative adjustment of $500. The Public Works Committee approved the additional leak adjustment, and the leak adjustment will be on the Council's consent agenda later this evening for consideration. D. Ordinance No. 6086 F3.21 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6066, the 2007-2008 Biennial Budget Ordinance and authorizing amendment to the City of Auburn 2007-2008 Budget as set forth in Schedule "A" Finance Director Coleman presented Ordinance No. 6086 which amends the 2007-2008 Biennial Budget ordinance. The amendments include amounts carried forward from the 2006 street and utility funds. Additionally, there are several amendments to police expenditures, including costs for five police supernumeraries. Page 4 Finance Committee Minutes March 5, 2007 VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 7:00 p.m. APPROVED THE .~~~ DAY OF MARCH 2007. Nancy k ,Chair Danielle Daskam, City Clerk I: \clerk\finance\fca\2007fcm 03-05 Page 5