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Home My WebLink About06-18-2007* ~,. * ,~ f CITY OF WASHINGTON FINANCE COMMITTEE JUNE 18, 2007 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:30 p.m. in the Council Conference Room at Auburn City Hall located at 25 West Main Street in Auburn. Committee members present were: Chair Backus, Vice Chair Roger Thordarson and Member Gene Cerino. Also present during the meeting were Mayor Peter B. Lewis, Finance Director Shelley Coleman, City Attorney Daniel B. Heid, Interim Planning Director David Osaki, Employee Relations and Compensation Manager John Fletcher, Intergovernmental Relations Manager Carolyn Robertson, Facilities Manager Mark Ellingson, Financial Planning Manager Karen Jester, and City Clerk Danielle Daskam. II. APPROVAL OF MINUTES A. Minutes of the June 4, 2007 Finance Committee meeting. Vice Chair Thordarson moved and Member Cerino seconded to approve the June 4, 2007 minutes with a correction to Item II.A to reflect the following: "Member Cerino moved and Vice Chair Serafle Thordarson seconded to approve the May 21, 2007 minutes." MOTION CARRIED. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 363272 through 363361 in the amount of $2,770,485.03 and a wire transfer in the amount of $3,966.24 and dated June 18, 2007. Page 1 Finance Committee Minutes June 18, 2007 2. Payroll F4.9.2 Payroll check numbers 519786 to 519926 in the amount of $667,962.07 and electronic deposit transmissions in the amount of $989,791.85 for a grand total of $1,657,753.92 for the pay period covering June 1, 2007 to June 13, 2007. B. Contract Administration 1. Public Benefit District Consulting Contract* (Coleman) A3.16.11 City Council to approve a Consultant Agreement between the City of Auburn and Principled Solutions. Committee members reviewed the consent items and briefly reviewed claims vouchers 363391 and 363558. Vice Chair Thordarson moved and Member Cerino seconded to approve the consent items. MOTION CARRIED. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Resolution No. 4207 A3.16.6 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to negotiate and execute a contract with an executive search firm for a Planning, Building and Community Director Motion by Vice Chair Thordarson, second by Member Cerino to forward Resolution No. 4207 to the full Council for consideration. MOTION CARRIED. 3-0. V. DISCUSSION ITEMS A. Small Works Project No. CP0725 04.4.1 City Council award Small Works Contract No. 07-09, Project Number CP0725, Server Room Air Conditioning to Mechanical and Control Services on their low bid of $36,400.00 plus Washington State sales tax of $3,239.60 for a total contract price of $39,639.60. Page 2 Finance Committee Minutes June 18, 2007 Facilities Manager Ellingson explained that the contract provides for the installation of air conditioning units in three computer server rooms. B. Resolution No. 4189 03.4.1.1 A Resolution of the City Council of the City of Auburn, Washington, ratifying amendments to the King County Countywide Planning Policies Resolution No. 4189 was removed from the agenda. C. Resolution No. 4199 F5.5 A Resolution of the City Council of the City of Auburn, Washington, authorizing the acceptance of a grant from the Cultural Development Authority of King County ("4Culture") and authorizing the Mayor and City Clerk to execute the necessary contracts to accept said funds Resolution No. 4199 accepts a 4Culture Grant from the Cultural Development Authority of King County in the amount of $15,600 as part of their local arts agency sustain support program. D. Resolution No. 4200 F5.5 A Resolution of the City Council of the City of Auburn, Washington, authorizing the acceptance of a grant from the Cultural Development Authority of King County ("4Culture") and authorizing the Mayor and City Clerk to execute the necessary contracts to accept said funds Resolution No. 4200 accepts a 4Culture Grant from the Cultural Development Authority of King County in the amount of $30,000 through its local cultural facilities program. E. Residential Food Waste Recycling Collection Program Finance Director Coleman presented the Committee with information on the proposed residential food waste recycling collection program. Finance Director Coleman recommended implementing food waste recycling along with yard waste within the city limits for Waste Management customers beginning July/August 2007. Committee members responded favorably to the program. Page 3 Finance Committee Minutes June 18, 2007 F. Lea Hill/VUest Hill Annexation Areas -Solid Waste Service Options Finance Director Coleman presented the Committee with information on options regarding City solid waste service in the Lea Hill and West Hill potential annexation areas. The City has received questions from residents of the potential annexation areas as to the kind of garbage and recycling service they will receive upon annexation, specifically which hauler will provide service, whether service will be mandatory, and who will provide the billing service. City of Auburn Lea Hill area residents are currently served by Allied Waste; the City performs the billing and the service is not mandatory (service for those served under the Waste Management contract is mandatory). Allied Waste holds the haul certificate for the Lea Hill potential annexation area, and by state law they are not required to turn over the area to the City's solid waste contract for seven years from annexation. During this time period, the City could invite Allied Waste to negotiate for services in the annexation area. The previously annexed areas on Lea Hill, which will come under the City solid waste contract in 2011, 2012 and 2013, do not have mandatory solid waste service. Vice Chair Thordarson expressed concern for health issues if solid waste service is not mandatory. In the City of Auburn (except that portion in Pierce County) and that portion of the West Hill potential annexation area, solid waste service is provided by Waste Management (the City's current contract hauler). Service is not mandatory in the West Hill potential annexation area. The City has the following options for the West Hill potential annexation area: 1. The City could opt to have Waste Management serve the area under the City's contract. 2. The City has the option to choose whether service is mandatory or not in the area. 3. The City has the option to let Waste Management serve, bill and charge WUTC rates. Page 4 Finance Committee Minutes June 18, 2007 There was further discussion regarding mandatory solid waste service or maintaining the optional garbage service in the potential annexation areas upon annexation to the City. This issue will be discussed further at Municipal Services Committee. G. 2007 Budget Amendment Committee members reviewed the proposed 2007 budget amendments. The budget amendments will be presented to the Finance Committee for recommendation on July 2, 2007. H. Resolution No. 4205 A Resolution of the City Council of the City of Auburn, Washington, authorizing the transfer of funds for the purpose of making a loan or loans from the Capital Projects Fund to the Golf Course Fund for up to a four-year period of time, repealing Resolution No. 4142 insofar as it is inconsistent herewith Resolution No. 4205 was added to the agenda for discussion. The Resolution was reviewed by the Municipal Services Committee earlier this evening. There were no questions from the Committee. VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 7:02 p.m. APPROVED THE ~ ` ~ DAY OF JULY 2007. Nancy a us, Chair Danielle Daskam, City Clerk I:\clerk\fi Hance\fca\2007fcM06-18 Page 5