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HomeMy WebLinkAbout07-02-2007* * ~ CITY OF WASHINGTON MINUTES FINANCE COMMITTEE JULY 2, 2007 I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:30 p.m. in the Council Conference Room at Auburn City Hall located at 25 West Main Street in Auburn. Committee members present were: Chair Backus, Vice Chair Roger Thordarson and Member Gene Cerino. Also present during the meeting were Mayor Peter B. Lewis, Finance Director Shelley Coleman, City Attorney Daniel B. Heid, Financial Planning Manager Karen Jester, Human Resources and Risk Management Director Brenda Heineman, Chief of Police Jim Kelly, Information Services Director Lorrie Rempher, and City Clerk Danielle Daskam. II. APPROVAL OF MINUTES A. Minutes of the June 18, 2007 Finance Committee meeting. Vice Chair Thordarson moved and Member Cerino seconded to approve the June 18, 2007 minutes. MOTION CARRIED. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 363769 through 363773 and 363775 through 364409 in the amount of $2,944,970.19 and dated July 2, 2007. 2. Payroll F4.9.2 Payroll check numbers 519985 to 520124 in the amount of $281,797.88 and electronic deposit transmissions in the Page 1 Finance Committee Minutes July 2, 2007 amount of $988,621.68 for a grand total of $1,270,419.56 for the pay period covering June 14, 2007 to June 27, 2007. Committee members reviewed the consent items and briefly reviewed claims vouchers 364041 and 364229. Vice Chair Thordarson moved and Member Cerino seconded to approve the consent items. MOTION CARRIED. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinance No. 6103 F3.21 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6066, the 2007-2008 Biennial Budget Ordinance, as amended by Ordinance No..6086 and Ordinance No. 6092, authorizing amendment to the City of Auburn 2007-2008 Budget as set forth in Schedule "A" Finance Director Shelley Coleman presented Ordinance No. 6103. Director Coleman pointed out two changes since the Committee's last review: an increase in fire insurance premiums under revenues and the addition of $200,000 for Fire Relief and Pension retiree medical payments under Non-departmental expenditures. Vice Chair Thordarson moved and Member Cerino seconded to approve Ordinance No. 6103 and forward the Ordinance to the full Council MOTION CARRIED UNANIMOUSLY. 3-0. B. Ordinance No. 6105 F3.21, 03.4.1.4 An Ordinance of the City Council of the City of Auburn, Washington, relating to planning; adopting an amendment to the 2007-2012 Capital Facilities Plan pursuant to RCW 36.70A.130 Finance Director Coleman presented Ordinance No. 6105 and explained that the amendment is necessary to reflect the use of fire impact fees for the fire station project. Page 2 Finance Committee Minutes July 2, 2007 Vice Chair Thordarson moved and Member Cerino seconded to approve Ordinance No. 6105 and forward the Ordinance to the full Council. MOTION CARRIED UNANIMOUSLY. 3-0. C. Resolution No. 4210 A3.9.5 A Resolution of the City Council of the City of Auburn, Washington, approving the Collective Bargaining Agreement between the City of Auburn and the Teamsters Union Local No. 117, Outside Unit, for 2008-2010 The Collective Bargaining Agreement was not available at the time of publication of the agenda and was transmitted during the meeting. Human Resources and Risk Management Director Brenda Heineman reviewed the Collective Bargaining Agreement between the City and the Teamsters Union Local 117 for the Outside Unit for the years 2008-2010. Director Heineman reported that the agreement was ratified by the union members last week. The agreement reflects a three percent cost of living adjustment for each year of the agreement with some market adjustments. Other provisions of the agreement include: two and one-half hour minimum call back, $2.50 per hour standby, seven month seasonal workers and uniform allowance. Vice Chair Thordarson moved and Member Cerino seconded to approve Resolution No. 4210 and forward the Resolution to the full Council. MOTION CARRIED UNANIMOUSLY. 3-0. V. DISCUSSION ITEMS A. Photo Enforcement Infraction Fine Increase Chief of Police Kelly reported that the State Legislature, effective July 22"d, will increase the state's penalty for infractions to $124.00. Part of the penalty includes a $12.00 assessment for State programs for brain injuries and auto theft crime prevention. The City's photo enforcement infraction fee is not affected by the State's increase and remains at $101.00. Chief Kelly recommended amending the ordinance relating to photo Page 3 Finance Committee Minutes July 2, 2007 enforcement infraction and school zone photo enforcement fines so that the fines are in line with the State's penalties for infractions. Chief Kelly reported that the issue was discussed earlier this evening by the Municipal Services Committee. The Municipal Services Committee directed Chief Kelly and City Attorney Dan Heid to draft an ordinance to amend the fees for red light photo enforcement and school zone photo enforcement infractions and provide a mechanism that would keep the fees in line with the State's infraction penalty. B. On-line Bill Pay Demonstration Financial Planning Manager Karen Jester provided a demonstration of the City's new on-line utility billing payment system that will be available on the City's web site under on-line services. Customers will be able to access their accounts and pay their utility bills on line. The system includes access to account information, account history, news items/press releases, and messages directed to an individual or system-wide accounts. The on-line utility bill payment system will be available later in the month. C. Auburn Avenue Theater Project Finance Director Coleman presented the Committee with a proposal to add the management of the upgrades and renovations at the Auburn Avenue Theater to the existing contract with Harris and Associates. The proposed contract runs through the end of the year. D. On-line Service Reporting Information Services Director Rempher presented a demonstration of the City's on-line citizen request for service system, where citizens/customers will be able to request maintenance services on line. The on-line requests for service will feed in to the City's new work order management system for Maintenance and Operations. Citizens/customers can view the status of their requests including staff comments. Each time the request is edited by staff, a new email is sent to the citizen/customer. A soft launch of the system will occur next week. The system will be tested by staff and after further evaluation by the project team, the full launch will be announced. Page 4 Finance Committee Minutes July 2, 2007 VI. ADJOURNMENT There being no further business meeting adjourned at 7:08 p.m. to come before the Committee, the APPROVED THE ~~DAY OF JULY 2007. Nancy a us, Chair Da le Daskam, City Clerk I: \clerk\finance\fca\2007fcm 07-02 Page 5