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HomeMy WebLinkAbout08-06-2007* .. ~ .n° CITY OF FINANCE COMMITTEE WASHINGTON AUGUST 6, 2007 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:30 p.m. in the Council Conference Room at Auburn City Hall located at 25 West Main Street in Auburn. Committee members present were: Chair Backus, Vice Chair Roger Thordarson and Member Gene Cerino. Also present during the meeting were Mayor Peter B. Lewis, Finance Director Shelley Coleman, City Attorney Daniel B. Heid, Interim Planning Director David Osaki, Economic Development Manager Dave Baron, Jeff Oliphant of JLO Washington Enterprises, Inc., and City Clerk Danielle Daskam. II. APPROVAL OF MINUTES A. Minutes of the July 16, 2007 Finance Committee meeting. Vice Chair Thordarson moved and Member Cerino seconded to approve the July 16, 2007 minutes. MOTION CARRIED. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 364852 through 364857 in the amount of $1,794,451.98 and dated August 6, 2007. 2. Payroll F4.9.2 Payroll check numbers 520342 to 520480 in the amount of $303,430.70 and check .number 520511 in the amount of $580.00 and electronic deposit transmissions in the amount of $1,032,468.03 for a grand total of $1,366,478.73 for the pay period covering July 12, 2007 to July 25, 2007. Page 1 Finance Committee Minutes August 6, 2007 B. Water Utility Adjustment F4.5.2 City Council approve an additional water utility adjustment to account number 14052, for Nancy Christman, in the amount of $474.35. IV. Committee members reviewed the consent items and briefly discussed claims voucher 365158. Vice Chair Thordarson moved and Member Cerino seconded to approve the consent items. MOTION CARRIED. 3-0. ORDINANCES AND RESOLUTIONS A. Resolution No. 4222 A3.4 A Resolution of the City Council of the City of Auburn, Washington, adopting a formal position and declaring the maintenance of an all- inclusive index of every public record to be unduly burdensome, as required by RCW 42.17 City Attorney Heid explained that the law allows the City to declare that the maintenance of an all-inclusive index of every public record to be unduly burdensome. Resolution No. 4222 adopts a formal position that the requirement to maintain such an index, as required by law, is unduly burdensome and such a list is nearly impossible to create and/or maintain. Vice Chair Thordarson moved and Member Cerino seconded to approve Resolution No. 4222 and forward the Resolution to the full Council. MOTION CARRIED UNANIMOUSLY. 3-0. V. DISCUSSION ITEMS A. Agreement for Consulting Services A3.16.11 City Council grant permission to enter into an Agreement for Consulting Services with Mithun, Inc. Page 2 Finance Committee Minutes August 6, 2007 Economic Development Manager Baron presented the Consulting Services Agreement with Mithun, Inc., for work related to the Auburn Environmental Park District Master Plan. A revised Agreement for Consulting Services with Mithun, Inc. was distributed. Economic Development Manager Baron explained the revisions, which include an additional item under Deliverables in Exhibit A, Scope of Services that reads "List and describe incentives that may be used to attract developers and businesses to the EPD." The project completion date was also revised to reflect October 15, 2007. Committee members expressed support for the Agreement for Consulting Services with Mithun. B. Ordinance No. 6111 F2.4.9 An Ordinance of the City of Auburn, Washington, ordering the improvement of sidewalks, curb/gutters, driveways, wheelchair access ramps, and landscape strips all in accordance with Resolution No. 4208 of the City Council, establishing Local Improvement District No. 350 and ordering the carrying out of the proposed improvement, providing that payment for the improvement be made in part by special assessments upon the property in the district, payable by the mode of "Payment by Bonds"; and providing for short-term financing and Local Improvement District Bonds Committee members reviewed Ordinance No. 6111 and spoke in favor of the Ordinance. C. Sound Transit Parking Mayor Lewis announced that this item will be discussed by the full Council in executive session later this evening. D. Resolution No. 4216 06.2 A Resolution of the City Council of the City of Auburn, Washington, declaring certain property a blighted property and declaring the intent to condemn said property pursuant to RCW 35.80A Resolution No. 4216 declares the property at 4 Pike Street SE as blighted and declares the intent of the City to condemn the Page 3 Finance Committee Minutes August 6, 2007 property. City Attorney Heid reported that the property owner forfeited $17,000 in penalties rather than repair the structure. Committee members expressed support for Resolution No. 4216. E. Resolution No. 4218 F5.4.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Auburn City Council to accept grant funds in the amount of Three Hundred Thousand Six Dollars ($300,006) from the U.S. Department of Transportation Federal Aviation Administration, to fund a parallel taxiway, including design and environmental (Phase 1), and authorizing the execution of the grant agreement therefor Finance Director Coleman presented Resolution No. 4218, which accepts a grant in the amount of $300,006 for improvements to a taxiway at the Auburn Municipal Airport. The City's matching share for the grant is 2'/z percent or $7,500.00. Committee members expressed support for Resolution No. 4218. F. Resolution No. 4223 A Resolution of the City Council of the City of Auburn, Washington, expressing its support for the Regional Transportation Investment District (RTID) "Roads and Transit Plan" November 2007 ballot proposition Mayor Lewis explained that Resolution No. 4223 expresses the Council's support of the Regional Transportation Investment District's "Roads and Transit Plan" that will appear on the November 2007 ballot. The Plan includes improvements to State Route 167, HOV lanes, as well as other projects in the three-county area. Committee members expressed support for Resolution No. 4223. G. Resolution No. 4220 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to enter into an Exclusive Negotiating Agreement with JLO Washington Enterprises, Inc. for the development of a City Hall Annex Discussion of Resolution No. 4220 was added to the agenda. Page 4 Finance Committee Minutes August 6, 2007 Resolution No. 4220 would authorize the Mayor to enter into an Exclusive Negotiating Agreement with JLO Washington Enterprises, Inc. for the development of a City Hall Annex. Mr. Jeff Oliphant, a principal with JLO Washington, was present to answer questions from the Committee. Mr. Oliphant presented the Committee members with a rendering of the proposed annex building that was not available for distribution at the Committee of the Whole meeting on July 30fh. Mr. Oliphant pointed out that the rendering includes the use of additional brick on the second level of the building. He further explained that design aspects may change throughout the design phase of the project. Committee members spoke favorably regarding Resolution No. 4220 and working with JLO Washington Enterprises. VI. ADJOURNMENT There being no further business, the meeting adjourned at 7:08 p.m. APPROVED THE aQ~ DAY OF AUGUST 2007. ~i? ~~'~~ Nancy c us, Chair Da ielle Daskam, City Clerk I:\clerk\fi n a nce\fca\2007fca08-06 Page 5