HomeMy WebLinkAbout08-06-2007* .. ~ .n°
CITY OF
FINANCE COMMITTEE
WASHINGTON AUGUST 6, 2007
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street in Auburn. Committee members present were: Chair Backus, Vice
Chair Roger Thordarson and Member Gene Cerino. Also present during
the meeting were Mayor Peter B. Lewis, Finance Director Shelley
Coleman, City Attorney Daniel B. Heid, Interim Planning Director David
Osaki, Economic Development Manager Dave Baron, Jeff Oliphant of JLO
Washington Enterprises, Inc., and City Clerk Danielle Daskam.
II. APPROVAL OF MINUTES
A. Minutes of the July 16, 2007 Finance Committee meeting.
Vice Chair Thordarson moved and Member Cerino seconded to
approve the July 16, 2007 minutes.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 364852 through 364857 in the
amount of $1,794,451.98 and dated August 6, 2007.
2. Payroll
F4.9.2
Payroll check numbers 520342 to 520480 in the amount of
$303,430.70 and check .number 520511 in the amount of
$580.00 and electronic deposit transmissions in the amount
of $1,032,468.03 for a grand total of $1,366,478.73 for the
pay period covering July 12, 2007 to July 25, 2007.
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Finance Committee Minutes August 6, 2007
B. Water Utility Adjustment
F4.5.2
City Council approve an additional water utility adjustment to
account number 14052, for Nancy Christman, in the amount of
$474.35.
IV.
Committee members reviewed the consent items and briefly discussed
claims voucher 365158.
Vice Chair Thordarson moved and Member Cerino seconded to approve
the consent items.
MOTION CARRIED. 3-0.
ORDINANCES AND RESOLUTIONS
A. Resolution No. 4222
A3.4
A Resolution of the City Council of the City of Auburn, Washington,
adopting a formal position and declaring the maintenance of an all-
inclusive index of every public record to be unduly burdensome, as
required by RCW 42.17
City Attorney Heid explained that the law allows the City to declare
that the maintenance of an all-inclusive index of every public record
to be unduly burdensome. Resolution No. 4222 adopts a formal
position that the requirement to maintain such an index, as required
by law, is unduly burdensome and such a list is nearly impossible
to create and/or maintain.
Vice Chair Thordarson moved and Member Cerino seconded to
approve Resolution No. 4222 and forward the Resolution to the full
Council.
MOTION CARRIED UNANIMOUSLY. 3-0.
V.
DISCUSSION ITEMS
A. Agreement for Consulting Services
A3.16.11
City Council grant permission to enter into an Agreement for
Consulting Services with Mithun, Inc.
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Finance Committee Minutes August 6, 2007
Economic Development Manager Baron presented the Consulting
Services Agreement with Mithun, Inc., for work related to the
Auburn Environmental Park District Master Plan.
A revised Agreement for Consulting Services with Mithun, Inc. was
distributed. Economic Development Manager Baron explained the
revisions, which include an additional item under Deliverables in
Exhibit A, Scope of Services that reads "List and describe
incentives that may be used to attract developers and businesses
to the EPD." The project completion date was also revised to
reflect October 15, 2007.
Committee members expressed support for the Agreement for
Consulting Services with Mithun.
B. Ordinance No. 6111
F2.4.9
An Ordinance of the City of Auburn, Washington, ordering the
improvement of sidewalks, curb/gutters, driveways, wheelchair
access ramps, and landscape strips all in accordance with
Resolution No. 4208 of the City Council, establishing Local
Improvement District No. 350 and ordering the carrying out of the
proposed improvement, providing that payment for the
improvement be made in part by special assessments upon the
property in the district, payable by the mode of "Payment by
Bonds"; and providing for short-term financing and Local
Improvement District Bonds
Committee members reviewed Ordinance No. 6111 and spoke in
favor of the Ordinance.
C. Sound Transit Parking
Mayor Lewis announced that this item will be discussed by the full
Council in executive session later this evening.
D. Resolution No. 4216
06.2
A Resolution of the City Council of the City of Auburn, Washington,
declaring certain property a blighted property and declaring the
intent to condemn said property pursuant to RCW 35.80A
Resolution No. 4216 declares the property at 4 Pike Street SE as
blighted and declares the intent of the City to condemn the
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Finance Committee Minutes August 6, 2007
property. City Attorney Heid reported that the property owner
forfeited $17,000 in penalties rather than repair the structure.
Committee members expressed support for Resolution No. 4216.
E. Resolution No. 4218
F5.4.2
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Auburn City Council to accept grant funds in the
amount of Three Hundred Thousand Six Dollars ($300,006) from
the U.S. Department of Transportation Federal Aviation
Administration, to fund a parallel taxiway, including design and
environmental (Phase 1), and authorizing the execution of the grant
agreement therefor
Finance Director Coleman presented Resolution No. 4218, which
accepts a grant in the amount of $300,006 for improvements to a
taxiway at the Auburn Municipal Airport. The City's matching share
for the grant is 2'/z percent or $7,500.00.
Committee members expressed support for Resolution No. 4218.
F. Resolution No. 4223
A Resolution of the City Council of the City of Auburn, Washington,
expressing its support for the Regional Transportation Investment
District (RTID) "Roads and Transit Plan" November 2007 ballot
proposition
Mayor Lewis explained that Resolution No. 4223 expresses the
Council's support of the Regional Transportation Investment
District's "Roads and Transit Plan" that will appear on the
November 2007 ballot. The Plan includes improvements to State
Route 167, HOV lanes, as well as other projects in the three-county
area. Committee members expressed support for Resolution No.
4223.
G. Resolution No. 4220
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to enter into an Exclusive Negotiating
Agreement with JLO Washington Enterprises, Inc. for the
development of a City Hall Annex
Discussion of Resolution No. 4220 was added to the agenda.
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Finance Committee Minutes August 6, 2007
Resolution No. 4220 would authorize the Mayor to enter into an
Exclusive Negotiating Agreement with JLO Washington
Enterprises, Inc. for the development of a City Hall Annex. Mr. Jeff
Oliphant, a principal with JLO Washington, was present to answer
questions from the Committee. Mr. Oliphant presented the
Committee members with a rendering of the proposed annex
building that was not available for distribution at the Committee of
the Whole meeting on July 30fh. Mr. Oliphant pointed out that the
rendering includes the use of additional brick on the second level of
the building. He further explained that design aspects may change
throughout the design phase of the project.
Committee members spoke favorably regarding Resolution No.
4220 and working with JLO Washington Enterprises.
VI. ADJOURNMENT
There being no further business, the meeting adjourned at 7:08 p.m.
APPROVED THE aQ~ DAY OF AUGUST 2007.
~i? ~~'~~
Nancy c us, Chair Da ielle Daskam, City Clerk
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