HomeMy WebLinkAbout08-20-2007~k * ~
CITY OF
WASHINGTON
FINANCE COMMITTEE
AUGUST 20, 2007
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called
Council Conference Room
Street in Auburn. Committe
Chair Roger Thordarson an
the meeting were Mayor
Coleman, Chief of Police Ji
Jester, Paul Berry of Har
Daskam.
the meeting to order at 6:30 p.m. in the
at Auburn City Hall located at 25 West Main
e members present were: Chair Backus, Vice
d Member Gene Cerino. Also present during
Peter B. Lewis, Finance Director Shelley
m Kelly, Financial Planning Manager Karen
ris & Associates, and City Clerk Danielle
APPROVAL OF MINUTES
A. Minutes of the August 6, 2007 Finance Committee meeting.
Vice Chair Thordarson moved and Member Cerino seconded to
approve the August 6, 2007 minutes.
MOTION CARRIED. 3-0.
CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 365522 through 365908 in the
amount of $4,166,007.86 and a wire transfer in the amount
of $4,289.84 and dated August 20, 2006.
2. Payroll
F4.9.2
Payroll check numbers 520512 to 520648 in the amount of
$672,515.94, payroll check number 520674 in the amount of
$650.00, and electronic deposit transmissions in the amount
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Finance Committee Minutes August 20, 2007
of $993,362.30 for a grand total of $1,666,528.24 for the pay
period covering July 26, 2007 to August 15, 2007.
Committee members reviewed the consent items.
Vice Chair Thordarson moved and Member Cerino seconded to approve
the consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
There was no ordinance or resolution for Committee consideration.
V. DISCUSSION ITEMS
A. Sound Transit Building Commercial Space Sublease
This item was removed from the agenda.
B. 2007-2008 Biennial Budget Amendment No. 4
Committee members reviewed the proposed 2007-08 Biennial
Budget Amendment No. 4. There were no questions from the
Committee.
C. Quarterly Reports
Committee members reviewed the second quarter 2007 summary
report, which is based on financial data posted prior to July 26,
2007.
Committee members complimented Finance staff for the format of
the report, particularly the narrative portion of the report.
D. Ordinance No. 6118
An Ordinance of the City Council of the City of Auburn,
Washington, amending Chapter 12.56 of the Auburn City Code
relating to the Auburn Municipal Airport
Finance Director Coleman explained that Ordinance No. 6118
updates the Auburn City Code relating to the Auburn Municipal
Airport. Many of the proposed amendments are recommended by
the Federal Aviation Administration.
E. Project Number CP0617
04.4.10.1 CP0617
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Finance Committee Minutes August 20, 2007
Final acceptance for Contract 06-09, Mountain View Cemetery
Mausoleum Building.
August 10, 2007.
The construction of the new columbarium building at the Mountain
View Cemetery was substantially complete in July 2007, allowing
the City to obtain occupancy. The contract was complete by
F. Project Number C327A0
04.4.7 PR C327A0
City Council approve Change Orders #5 & #6 in the amount of
$418,542 to Contract 06-21 with Briere & Associates for work on
Project No. C327A0, Auburn Golf Course Clubhouse Project.
Finance Director Coleman presented Change Orders 5 and 6 to the
contract for the Auburn Golf Course Clubhouse Project. Change
Order 5 in the amount of $362,483.00 provides for the mechanical,
plumbing and electrical construction for the kitchen area of the
clubhouse restaurant space. Change Order 6 in the amount of
$56,059.00 provides for the interior finishes of the .clubhouse
restaurant space. The work included in both change orders was
originally expected to be accomplished by the concessionaire, but
through negotiation, the work is now being performed by the City's
contractor.
Finance Director Coleman presented the Committee with a
memorandum consisting of an analysis of the Auburn Golf Course
Fund. Director Coleman reported that during the review of the mid-
term status of the Golf Course fund, it was discovered that the find
had moved into a deficit condition. The deficit is a result of the
following:
1. Operation deficits ($60,500 and capital spending overruns
($59,000) on the rebuilding of Hole 11 in 2006
2. Debt service payment of $75,100 in 2006
3. Anticipated operation deficit of $141,000
4. A pending budget adjustment carrying forward REET funds
($125,300) and additional bond proceeds ($68,000) from
2006 to 2007
5. A pending budget adjustment to allocate interest earned on
the bond proceeds of $164,700
Carry forward amounts for the REET and bond proceeds were
limited in 2007 Budget Amendment No. 1 in order to keep the fund
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Finance Committee Minutes August 20, 2007
in the "black" due to the 2006 overruns. Continuing operational
deficits in 2007 will require transfers in to cover the operational
short falls and the debt service for 2007.
Mayor Lewis added that there is no funding to construct the driving
range, the cost of which is anticipated to be $750,000. Mayor
Lewis stated that all sources for funding the construction of .the
driving range will be reviewed.
G. Valley Special Response Team Purchase of Armored
Specialized Vehicle
This item was added as an agenda modification.
Chief of Police Kelly distributed a handout consisting of a proposal
to purchase an armored vehicle by the Valley Special Response
Team (VSRT). The City's portion of the cost would be
approximately $48,000, and funding would come from the state
drug seizure fund.
VI. ADJOURNMENT
There being no further business, the meeting adjourned at 6:55 p.m.
APPROVED THE a~k~ DAY OF SEPTEMBER 2007.
'Nancy B s, Chair Da ~ ..Ile Daskam, City Clerk
I: \cl a rk\fi n a n ce\fca\2007fcM 08-20
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