HomeMy WebLinkAbout03-03-2008FINANCE COMMITTEE
WASHINGTON
MINUTES
MARCH 3, 2008
CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. the Council
Conference Room at Auburn City Hall, located at 25 West Main Street in
Auburn. Committee Members present were: Chair Backus, Vice Chair
Sue Singer, and Member Bill Peloza. Present during the meeting were
Mayor Peter B. Lewis, Police Chief Jim Kelly, Finance Director Shelley
Coleman, Risk Manager Rob Roscoe, City Attorney Daniel B. Heid, Parks,
Arts and Recreation Director Daryl Faber, Planning, Building and
Community Director Cindy Baker, Principal Planner Elizabeth
Chamberlain, and Deputy City Clerk Cathy Richardson.
II. APPROVAL OF MINUTES
A. Minutes of the February 19, 2008 Finance Committee meeting.
Vice Chair Singer moved and Member Peloza seconded to approve
the February 19, 2008 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 371584 through 371962 in the
amount of $1,944,394.80 and dated March 3, 2008.
2. Payroll
F4.9.2
Payroll check numbers 522644 to 522762 in the amount of
$319,175.27 and electronic deposit transmissions in the
amount of $1,090,373.91 for a grand total of $1,409,549.18
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Finance Committee Minutes March 3. 2008
for the pay period covering February 14, 2008 to February
27, 2008.
Committee Members reviewed the consent items and briefly
discussed claims vouchers 371630 and 371806.
Vice Chair Singer moved and Member Peloza seconded to
approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6165
A3.8
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 2.03.040 of the Auburn City
Code relating to the appointment of appointive officers
Vice Chair Singer moved and Member Peloza seconded to
approve Ordinance No. 6165.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Resolutions
1. Resolution No. 4309
A3.17
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor to execute Residential
Lease Agreements
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4309.
MOTION CARRIED UNANIMOUSLY. 3-0.
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Finance Committee Minutes March 3. 2008
2. Resolution No. 4311
A3.17
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor to execute an Office
Space Lease Agreement with the Auburn Area Chamber of
Commerce
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4311.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Resolution No. 4317
A Resolution of the City Council of the City of Auburn, Washington,
formally accepting a grant from the State of Washington, Military
Department in the amount of Two Thousand Nine Hundred
Seventy Six Dollars and Ninety Four Cents ($2,976.94) as
reimbursement from the Federal Emergency Management Agency
and the State of Washington for expenses incurred by the City of
Auburn during the December 2007 winter storm
Committee Members briefly reviewed Resolution No. 4317.
B. Resolution No. 4313
05.1
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute A Concessionaire
Agreement between the City and the Optimists Club of Auburn,
Washington for the concession operations at Game Farm Park
Ballfields for 2008
Committee Members discussed the history of concession
operations by the Optimists Club of Auburn at Game Farm Park
Ballfields.
Director Faber reported that the Optimists Club has done a good
job operating the concessions and provides an excellent
partnership for the City. They participate in support of Parks
programs, especially in the special needs programs. A second
concession stand will be opening with the new soccer fields.
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Finance Committee Minutes March 3, 2008
C. Resolution No. 4314
05.1
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a Concessionaire
Agreement between the City and the Little League of Auburn,
Washington for the concession operations at the Brannan Park
Ballfields and at the Sunset Park Ballfields for 2008
Director Faber stated that the Little League of Auburn also does a
good job operating the concessions and has partnered with the
Parks Department in many programs. Their proceeds are garnered
primarily through the efforts of volunteer labor and donated
products.
D. Golf Carts Purchase/Lease
Director Faber reported that the golf course requires a total of
seventy-two carts for optimum operations. Last year, the City
purchased thirty-six new carts and also purchased ten used gas-
operated carts from Doug Campbell. The gas-operated carts
provided an interim solution during construction of the new
clubhouse but are now obsolete as they can no longer be stored at
the golf course. Golf carts are stored in the basement of the new
facility.
Director Faber stated that he and Director Coleman are
researching options for the purchase and/or lease of thirty-six new
golf carts and selling eight of the ten gas-operated carts. Data will
be forthcoming with regard to the best funding method to bring the
fleet to seventy-two carts. Last year, gross sales for golf cart rental
were $236,000 and the purchase/lease fee was approximately
$70,000. The average cost of a new golf cart is approximately
$4,200 with an estimated life-span of six years. The goal is to bring
the golf cart fleet to a total of seventy-carts for public use, plus two
carts for the course marshals. One gas-powered golf cart will be
utilized by Parks Maintenance staff at Game Farm Park.
Mayor Lewis requested that Director Faber research the possible
use of the gas-operated carts on city streets for use by the Legal
Department to and from the Court.
Vice Chair Singer suggested that additional carts could be utilized
at Les Gove Park.
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Finance Committee Minutes March 3, 2008
Director Faber reported that there are currently one-hundred and
forty-six tournaments scheduled at the golf course for 2008. Staff
will be reviewing the number of tournaments allowed in the future in
an effort to create a good balance between public play and
tournament play. Tournaments provide a large source of revenue
due to the cart rentals.
Chair Backus inquired regarding food sales related to tournament
usage.
Director Faber stated that staff is currently reviewing the costs
related to the golf tournament banquet menu, which is extremely
high at this time. They will be working with the restaurant
concessionaire to establish acceptable rates for tournaments
versus what might be charged for other, more formal events held at
the restaurant and golf course clubhouse.
Director Faber reported that staff recently met with golf league
representatives to review rules, regulations, and food purchases.
The men's and ladies clubs receive 15% off all meals.
Director Faber stated that the City is also partnering 50/50 with the
restaurant concessionaire for billboard advertising in an effort to
market the golf course and the restaurant.
E. Resolution No. 4310
A3.13.8
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a Development
Agreement between the City of Auburn and CNB Properties, LLC
City Attorney Daniel Heid reported that CNB Properties LLC is one
of the three appeals filed against the City with regard to the
Comprehensive Plan amendments and rezoning. Attorney Heid
reviewed the appeals and the one lawsuit resulting from the
Comprehensive Plan amendments and rezoning, which the City
won. Attorney Heid pointed out that the development agreement
will change the zoning for CNB Properties, LLC (Auto Auction) from
heavy industrial to commercial. The development agreement is
advantageous to the City in that it will avoid a potential lawsuit and
moves the zoning towards the Council's goals for the A Street SE
corridor.
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Finance Committee Minutes March 3. 2008
Committee Members reviewed the terms and advantages of the
development agreement.
F. Resolution No. 4322
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Office Space
Lease Agreement between City of Auburn and Green River Music,
Inc.
In response to questions from Committee Members, Risk Manager
Rob Roscoe reported that the terms of the Green River Music, Inc.
lease agreement are modeled after the Auburn Area Chamber of
Commerce lease, which established the rental base. An outside
maintenance firm provides cleaning services for the common areas
in the building and the City's Information Services Department.
G. Resolution No. 4320
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an amendment to
the Lease of Real Property between the City of Auburn and ACAP
Child & Family Services
Committee Members reviewed the terms of the amendment to the
ACAP Child & Family Services lease.
H. Ordinance No. 6168
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 6066, the 2007-2008
Biennial Budget Ordinance as amended by Ordinance Nos. 6086,
6092, 6103, 6119, 6124, 6127, 6128, 6132, 6133, 6144, 6145, and
Ordinance No. 6164 authorizing amendment to the City of Auburn
2007-2008 Budget as set forth in Schedule "A"
Committee Members briefly reviewed Ordinance No. 6168.
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Finance Committee Minutes March 3, 2008
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:58 p.m.
APPROVED THE /76?'- DAY OF MARCH 2008.
14ancy 6161-Chair
Cathy Rich dson, Deputy City Clerk
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