HomeMy WebLinkAbout03-17-2008FINANCE COMMITTEE
WASHINGTON
MARCH 17, 2008
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:00 p.m. in the
Council Conference Room at Auburn City Hall, located at 25 West Main
Street in Auburn. Committee Members present were: Chair Backus, Vice
Chair Sue Singer, and Member Bill Peloza. Present during the meeting
were Mayor Peter B. Lewis, Finance Director Shelley Coleman, City
Attorney Daniel B. Heid, Human Resources/Risk Management Director
Brenda Heineman, Chief of Police Jim Kelly, and City Clerk Danielle
Daskam.
IL APPROVAL OF MINUTES
A. Minutes of the March 3, 2008 Finance Committee meeting.
Vice Chair Singer moved and Member Peloza seconded to approve
the March 3, 2008 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 372042 through 372420 in the
amount of $3,296,110.34 and dated March 17, 2008.
2. Payroll
F4.9.2
Payroll check numbers 522763 to 522885 in the amount of
$773,660.80 and electronic deposit transmissions in the
amount of $1,078,551.31 for a grand total of $1,852,212.11
for the pay period covering February 28, 2008 to March 12,
2008.
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Finance Committee Minutes March 17, 2008
Committee members reviewed the consent items and briefly
discussed vouchers 372237 and 372329.
Vice Chair Singer moved and Member Peloza seconded to approve
the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6168
F3.21
An ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 6066, the 2007-2008
Biennial Budget Ordinance as amended by Ordinance Nos.
6086, 6092, 6103, 6119, 6124, 6127, 6128, 6132, 6133,
6144, 6145, and Ordinance No. 6164 authorizing the
amendment to the City of Auburn 2007-2008 Budget as set
forth in Schedule "A"
Finance Director Coleman stated that Ordinance No. 6168
was reviewed at the last Finance Committee meeting. Since
that time, an additional $122,000 in the Arterial Street Fund
has been included for the M Street grade separation project
budget.
Vice Chair Singer moved and Member Peloza seconded to
approve Ordinance No. 6168 and forward it to the full
Council.
MOTION CARRIED. 3-0.
B. Resolutions
1. Resolution No. 4320
A3.17
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an amendment to the Lease of Real Property between the
City of Auburn and ACAP Child & Family
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Finance Committee Minutes March 17. 2008
Human Resources/Risk Management Director Heineman
explained that the lease amendment provides for an
extension of the lease to September 1, 2008.
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4320.
MOTION CARRIED. 3-0.
2. Resolution No. 4322
A3.17
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Office Space Lease Agreement between City of Auburn
and Green River Music, Inc
Human Resources/Risk Management Director Heineman
stated the lease represents a renegotiation of the
commercial lease with Green River Music for the premises
at 108 South Division Street, Suite D.
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4322.
MOTION CARRIED. 3-0.
3. Resolution No. 4326
F4.7, 04.4.7
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the transfer of funds for the
purpose of making a loan or loans from the Capital Projects
Fund to the Golf Course Fund for up to a three year period
of time
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4326.
MOTION CARRIED. 3-0.
4. Resolution No. 4331
F4.6.1
A Resolution of the City Council of the City of Auburn,
Washington, declaring certain items of property as surplus
and authorizing their disposal
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Finance Committee Minutes March 17, 2008
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4331.
MOTION CARRIED. 3-0.
V. DISCUSSION ITEMS
A. Valley Communications Center (VCC) - 1gt Amendment to VCC
Interlocal Agreement
Chief of Police Jim Kelly explained that the proposed amendment
to the Valley Communications Center (VCC) interlocal agreement is
requested by the VCC Administrative Board to reflect the change in
fire service in the City of Auburn from a City fire department to the
Valley Regional Fire Authority (VRFA).
B. Resolution No. 4323
A Resolution of the City Council of the City of Auburn, Washington,
directing staff to include in the budgets for public facilities one
percent for the arts
Committee members reviewed Resolution No. 4323, which
provides that staff include in the budgets for public building facilities
one percent for the arts.
The resolution also provides that for projects under $50,000, the
one percent of funds may be combined with other such funds to
accomplish the purposes of the resolution. Chair Backus stated
that the provision relating to projects under $50,000 will be
reviewed further by the Planning and Community Development
Committee at a later date for possible clarification regarding the
use of funds that would have otherwise been allocated for smaller
projects.
C. Resolution No. 4324
A Resolution of the City Council of the City of Auburn, Washington,
authorizing creation of a Public Development Authority (PDA)
known as SCORE for the provision of jail services
Chief of Police Kelly advised that the Municipal Services
Committee approved the resolution on March 10, 2008. The
resolution authorizes an interlocal agreement for the purpose of
creating a Public Development Authority for future jail construction
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Finance Committee Minutes March 17, 2008
and management. The acronym SCORE stands for South
Correctional Entity Facility.
Vice Chair Singer moved and Member Peloza seconded to support
Resolution No. 4324.
MOTION CARRIED. 3-0.
D. Resolution No. 4327
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Interlocal
Agreement between the cities of Auburn, Des Moines, Federal
Way, Kent, Renton, and Tukwila for a cooperative feasibility study
Chief of Police Kelly advised that the Municipal Services
Committee approved the resolution on March 10, 2008. The
resolution authorizes an interlocal agreement to fund the feasibility
study for the construction and operation of a misdemeanant jail
facility. The City's obligation would be $39,000.
Vice Chair Singer moved and Member Peloza seconded to support
Resolution No. 4327.
MOTION CARRIED. 3-0.
E. Resolution No. 4330
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an Interlocal Agreement with King
County for the purpose of providing road services
Resolution No. 4330 was removed from the agenda.
F. Agreement for Services No. AG-S-022
04.7.2
City Council to approve Amendment No. 1 to Annual Consultant
Agreement No. AG-S-022 with VADIS
The amendment to Agreement for Services No. AG-S-022
represents an extension of services in the annexation areas.
Vice Chair Singer questioned whether any additional streets where
flagging may be required should be included in the amendment.
Finance Director Coleman agreed to clarify the provisions with
VADIS prior to execution.
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Finance Committee Minutes March 17, 2008
G. Ordinance No. 6170
An Ordinance of the City Council of the City of Auburn,
Washington, amending Chapter 3.40 of the Auburn City Code, and
amending Sections 3.41.010, 3.84.040 and 3.88.040 of the Auburn
City Code and creating a new Chapter 3.42 of the Auburn City
Code relating to the levy and collection of utility taxes
A revised Ordinance No. 6170 was distributed during the meeting
for review.
Vice Chair Singer moved and Member Peloza seconded to support
Ordinance No. 6170.
MOTION CARRIED. 3-0.
H. Ordinance No. 6171
An Ordinance of the City Council of the City of Auburn,
Washington, amending Chapter 2.94 of the Auburn City Code
regarding the City of Auburn Citizen's Committee for
Transportation, Transit and Trails
Committee members reviewed Ordinance No. 6171.
VI. EXECUTIVE SESSION
At 6:32 p.m. Chair Backus recessed the meeting to executive session
pursuant to RCW 42.30.110(1)(d) for approximately fifteen minutes.
The meeting reconvened at 6:45 p.m.
VII. ADJOURNMENT
There being no further business, the meeting adjourned at 6:45 p.m.
APPROVED THE / DAY OF APRIL 2008.
Nancy ckus, Chair Danielle Daskam, City Clerk
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