HomeMy WebLinkAbout07-07-2008CITY OF
BURN FINANCE COMMITTEE
WASHINGTON JULY 7, 2008
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall, located at 25 West Main
Street in Auburn. Committee Members present were: Chair Backus, Vice
Chair Sue Singer and Member Bill Peloza. Present during the meeting
were Mayor Peter B. Lewis, Finance Director Shelley Coleman; City
Attorney Daniel B. Heid, Human Resources/Risk and Property
Management Director Brenda Heineman, Project Engineer Fritz Timm,
and City Clerk Danielle Daskam. Also present was Nancy Wyatt,
President and Chief Operating Officer of the Auburn Area Chamber of
Commerce.
II. APPROVAL OF MINUTES
A. Minutes of the June 16, 2008 Finance Committee meeting.
Vice Chair Singer moved and Member Peloza seconded to approve
the June 16, 2008 minutes.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 375616 through 375622 and 375625
through 376220 in the amount of $2,520,898.76 and dated
July 7, 2008.
2. Payroll
F4.9.2
Payroll check numbers 523692 to 523828 in the amount of
$336,954.70 and electronic deposit transmissions in the
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Finance Committee Minutes July 7, 2008
amount of $1,132,680.29 for a grand total of $1,469,634.99
for the pay period covering June 12, 2008 to July 2, 2008.
Committee members reviewed vouchers and briefly
discussed vouchers 375663, 375896, 375932, 375998 and
376032.
Vice Chair Singer moved and Member Peloza seconded to
approve the consent agenda.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6191
A4.5
An Ordinance of the City Council of the City of Auburn,
Washington, amending Sections 2.03.030, 2.03.050,
2.12,030, 2.51.020, 2.80.030, and 9.04.010 of the Auburn
City Code relating to the position of Deputy Mayor
The current provisions of the Auburn City Code identify the
position of the Councilmember who shall act in the Mayor's
stead as Mayor Pro Tern or Mayor Pro Tempore. Because
the terms Mayor Pro Tern and Mayor Pro Tempore are not
as widely understood, it is recommended that the position be
identified as Deputy Mayor instead. Ordinance No. 6191
amends the code to reflect the change to Deputy Mayor.
City Attorney Heid noted a scrivener's error on page 5,
Section 5, to delete the words "Fire Chief' from the order of
succession.
Vice Chair Singer moved and Member Peloza seconded to
approve Ordinance No. 6191.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Resolutions
1. Resolution No. 4366
A1.10
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Finance Committee Minutes July 7, 2008
A Resolution of the City Council of the City of Auburn,
Washington, setting a public hearing to consider whether or
not to disestablish the Auburn Central Business District
Parking and Business Improvement Area, following receipt
of a petition requesting disestablishment
Mayor Lewis and City Attorney Heid explained that the
Council can choose to take no action on the proposed
disestablishment of the Business Improvement Area (BIA),
but if the Council wishes to consider the disestablishment of
the BIA a hearing must be held pursuant to a resolution of
intent.
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4365.
MOTION CARRIED UNANIMOUSLY. 3-0.
2. Resolution No. 4369
A3.17
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Commercial Lease Agreement between the City of Auburn
and the Boys and Girls Club of King County (BGCKC)
Resolution No. 4369 authorizes a commercial lease
agreement between the City and the Boys and Girls Club of
King County for the purpose of working together to create an
Auburn Tween/Teen Center and Gymnasium. The initial
agreement is required to enable the Girls and Boys Club to
submit an application for grant funding.
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4369.
MOTION CARRIED UNANIMOUSLY. 3-0.
3. Resolution No. 4370
F4.6.1
A Resolution of the City Council of the City of Auburn,
Washington, declaring certain items of property as surplus
and authorizing their disposal
Committee members reviewed Resolution No. 4370.
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Finance Committee Minutes July 7, 2008
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4370.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Resolution No. 4372
04.9.1 CP0811
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City clerk to execute an agreement
between the City of Auburn and the lowest responsible bidder for
Contract Number 08-11, Project Number CP0811, 2008 Arterial
Pavement Patching
Staff is requesting authorization for the Mayor to award this
contract to the lowest responsible bidder if the bid is within the
budget. The bid opening is not scheduled until July 10th and
authorizing the Mayor to award the contract will avoid delay of the
project and allow construction to take advantage of the summer
construction season.
Vice Chair Singer moved and Member Peloza seconded to support
approval of Resolution No. 4365.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Federal Aviation Administration (FAA) Parallel Taxiway Grant
Timeline
Finance Director Coleman reviewed the Federal Aviation
Administration (FAA) grant timeline for upgrading the taxiway at the
airport. It is anticipated that the City will receive the remainder of
the grant sometime in August, if approved by Congress.
VI. ADJOURNMENT
There being no further business, the meeting adjourned at 6:55 p.m.
5 ?APPROVED THE :?;` DAY OF JULY 2008.
clnw?N-o
Nancy Ba u , Chair
Danielle Daskam, City Clerk
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