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Home My WebLink About08-04-2008CITY OF B U N- FINANCE COMMITTEE WASHINGTON AUGUST 4, 2008 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:30 p.m. in the Council Conference Room at Auburn City Hall, located at 25 West Main Street in Auburn. Committee Members present were: Chair Backus, Vice Chair Sue Singer and Member Bill Peloza. Present during the meeting were Mayor Peter B. Lewis, Finance Director Shelley Coleman; City Attorney Daniel B. Heid, Human Resources/Risk and Property Management Director Brenda Heineman, Public Works Director Dennis Dowdy, Transportation Planner/Grants Manager Chris Hankins, and City Clerk Danielle Daskam. II. APPROVAL OF MINUTES A. Minutes of the July 21, 2008 Finance Committee meeting. Vice Chair Singer moved and Member Peloza seconded to approve the July 21, 2008 minutes. MOTION CARRIED. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 376742 through 377226 in the amount of $1,360,635.907 and dated August 4, 2008. 2. Payroll F4.9.2 Payroll check numbers 523985 to 524127 in the amount of $379,055.30 and electronic deposit transmissions in the amount of $1,206,446.18 for a grand total of $1,585,501.48 for the pay period covering July 17, 2008 to July 30, 2008. Page 1 Finance Committee Minutes August 4, 2008 B. Contract Administration 1. Contract with Microflex, Inc. A3.16.3 City Council to grant permission to enter into an Agreement with Microflex, Inc. to perform utility tax collections audit services. Committee members reviewed the consent items and briefly discussed vouchers 376752, 376853, and 377041. Vice Chair Singer moved and Member Peloza seconded to approve the consent items. MOTION CARRIED. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6197 F4.3, 03.4.1.1 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 19.04.020 and 19.04.070 of the Auburn City Code, relating to transportation impact fees Ordinance No. 6197 amends Auburn City Code sections 19.04.020 and 19.04.070 to provide for a "downtown catalyst accessory area" and a fifty percent exemption of the transportation impact fees for development in the downtown catalyst accessory area (Auburn Regional Medical Center development). Vice Chair Singer moved and Member Peloza seconded to approve Ordinance No. 6197. MOTION CARRIED UNANIMOUSLY. 3-0. 2. Ordinance No. 6199 F4.3, 03.4.1.1 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 19.04.020 and 19.04.070 Page 2 Finance Committee Minutes August 4, 2008 of the Auburn City Code, relating to transportation impact fees Ordinance No. 6199 was added as an agenda modification and was modified by the Public Works Committee earlier this evening. Ordinance No. 6199 amends Auburn City Code sections 19.04.020 and 19.04.070 to provide for a "emergency public interest area" and an exemption of the transportation impact fees for development in the emergency public interest area (King County Public Health). The exemption will expire on December 31, 2008. Vice Chair Singer moved and Member Peloza seconded to approve Ordinance No. 6199 as amended by the Public Works Committee. MOTION CARRIED UNANIMOUSLY. 3-0. B. Resolutions 1. Resolution No. 4381 A3.12.5 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to amend the contract for public defense services for calendar year 2008 between the City of Auburn and the Law Offices of Matthew J. Rusnak Resolution No. 4381 was discussed at the July 21, 2008 Finance Committee meeting. The resolution authorizes an amendment to the current public defense contract to accommodate an increase in case load. Vice Chair Singer moved and Member Peloza seconded to approve Resolution No. 4381. MOTION CARRIED UNANIMOUSLY. 3-0. 2. Resolution No. 4388 A3.13.4 A Resolution of the City Council of the City of Auburn, Washington, approving the Addendum to the Purchase and Page 3 Finance Committee Minutes August 4, 2008 Sale agreement between the City of Auburn and The Stratford Group for the purchase/sale of certain parcels of property located at the downtown area of Auburn Human Resources/Risk and Property Management Director Heineman explained that if the alley vacation is approved later this evening, it is appropriate to approve the enclosed addendum (No. 2) to the Purchase and Sale Agreement with Stratford to accommodate and reflect the vacation and adjust the total compensation paid to the City accordingly. Vice Chair Singer moved and Member Peloza seconded to approve Resolution No. 4388. MOTION CARRIED UNANIMOUSLY. 3-0. 3. Resolution No. 4389 A3.16.7 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Car-Sharing Program Agreement between the City of Auburn and The Stratford Company LLC Resolution No. 4389 provides a "pilot" car-sharing program with The Stratford Company as authorized under Ordinance No. 6192. The program would benefit The Stratford Company in its development of their downtown Auburn property and is consistent with the Council's goals for sustainability. Vice Chair Singer moved and Member Peloza seconded to approve Resolution No. 4389. MOTION CARRIED UNANIMOUSLY. 3-0. V. DISCUSSION ITEMS A. Resolution No. 4387 04.9.3 A Resolution of the City Council of the City of Auburn, Washington, setting the time and date for a public hearing before the City Council on the 2009-2014 Six-Year Transportation Improvement Program Page 4 Finance Committee Minutes August 4, 2008 Committee members reviewed Resolution No. 4387 which sets August 18, 2008 as the date for hearing on the 2009-2014 Six-Year Transportation Improvement Program. Vice Chair Singer inquired regarding the involvement of the Citizens Advisory Committee on Transportation on the 2009-2014 Six Year Transportation Improvement Program. Public Works Director Dowdy advised that the Transportation Improvement Program was presented to the Advisory Committee and reviewed in detail. B. Valley Regional Fire Authority (VRFA) Leases Human Resources/Risk and Property Management Director Heineman explained that the subject leases are for the possible future site of a new VRFA fire station on City-owned property at 500 182nd Avenue East and land and buildings at 1101 D Street NE, 1951 R Street SE and 2905 C Street SW. C. Auburn Downtown Association Budget Finance Director Coleman reminded the Committee that the Auburn Downtown Association budget is reviewed and approved as part of the City's budget process. VI. ADJOURNMENT There being no further business, the meeting adjourned at 7:12 p.m. APPROVED THE ? DAY OF AUGUST 2008. `Nan B ckus, Chair nielle Daskam, City Clerk 1: \cle rk\fi n a n ce\fca \2 008fcm 8-04 Page 5