HomeMy WebLinkAbout01-05-2009
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CITY OF *
~FINANCE COMMITTEE
WAS H I N GTO N JANUARY 5, 2009
MINUTES
I. CALL TO ORDER - 6:30 PM, COUNCIL CONFERENCE ROOM
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall, located at 25 West Main
Street in Auburn. Chair Backus, Vice Chair Bill Peloza, and Member Lynn
Norman were present. Present during the meeting were Mayor Peter B.
Lewis, Human Resources/Risk and Property Management Director
Brenda Heineman, Finance Director Shelley Coleman, Chief of Police Jim
Kelly, City Attorney Daniel B. Heid, and Deputy City Clerk Cathy
Richardson.
II. APPROVAL OF MINUTES
A. Minutes of the December 15, 2008 Finance Committee
meeting.
Viee Chair Peloza moved and Chair Backus seconded to approve
the December 15, 2008 minutes.
Member Norman abstained as she was not a Finance Committee
member at the time of the December 15, 2008 meeting.
MOTION CARRIED. 2-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5 '
Claims check numbers 381381 through 381828 in the
amount of $1,296,188.40 and a wire transfer in the amount
, of $4,722.00 and dated January 5, 2009.
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Finance Committee Minutes Januarv 5, 2009
2. Payroll
F4.9.2
Payroll check numbers 525327 to 525473 in the amount of
$360,933.39 and electronic deposit transmissions in the
amount of $1,163,621.87 for a grand total of $1,524,555.26
for the pay period covering December 11, 2008 to
December 31, 2008.
B. Contract Administration
1. Agreement for Consulting Services
A3.16.6, 04.4.13
Agreement for Consulting Services with Keithly Barber
Associates, Inc. to provide Fundamental and Enhanced
Commissioning Authority services relating to the Community
Center Project.
Committee members reviewed the consent items.
Vice Chair Peloza moved and Member Norman seconded to approve the
consent agenda.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
There was no ordinance for Committee consideration.
B. Resolutions
1. Resolution No. 4437
A3.16.5
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a contract with Auburn Symphony Orchestra for tourism
promotion services
Finance Director Coleman reviewed revisions to Resolution
No. 4437, which were distributed prior to the meeting.
Vice Chair Peloza moved and Member Norman seconded to
approve revised Resolution No. 4437.
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Finance Committee Minutes Januarv 5, 2009
MOTION CARRIED UNANIMOUSLY. 3-0.
2. Resolufion No. 4438
F4.6.1
A Resolution of the City Council of the City of Auburn,
Washington, declaring certain items of property as surplus
and authorizing their disposal
Vice Chair Peloza moved and Member Norman seconded to
approve Resolution No. 4438.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Valley Regional Fire Authority (VRFA) Law Enforcement and
Fire Fighters 1 (LEOFF 1)
Mayor Lewis left the room prior to discussion of the VRFA LEOFF 1
issue.
Director Coleman reported that the VRFA presented an invoice to
the City in the amount of $36,841.37 for reimbursement of salary
paid to a LEOFF 1 firefighter on medical disability leave. Director
Coleman indicated that payment of salary to an employee injured
on the job is a union contractual responsibility to any firefighter,
regardless of LEOFF status. The union contract allows for '
payment of up to six months of salary.
Director Coleman reviewed the governance plan which outlines the
LEOFF 1 liability retained by the City of Auburn. It is the opinion of
the City Attorney, Risk Manager, Human Resources Director and
Finance Director that the liability does not extend to wages incurred
by the VRFA when a firefighter is out on leave due to an injury
incurred on the job.
Committee members reviewed the data presented and concurred
with staff opinion.
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Finance Committee Minutes Januarv 5, 2009
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:57 p.m.
APPROVED THE DAY OF JANUARY 2009.
~ I n N~~ cipli \ ( 1-1 LQ
(ron), Nancy B utg', Chair Cathy Rich dson, Deputy City Clerk
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