HomeMy WebLinkAbout02-17-2009
C ITY O F * WPA~'~~ > *
~
~ FINANCE COMMITTEE
or~'~ WASHINGTON
FEBRUARY 17, 2009
MINUTES
1. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall, located at 25 West Main
Street in Auburn. Chair Backus and Vice Chair Bill Peloza were present.
Member Lynn Norman was excused. Present during the meeting were
Mayor Peter B. Lewis, Information Services Director Lorrie Rempher,
Financial Planning Manager Karen Jester, City Attorney Daniel B. Heid,
Public Works Director Dennis Dowdy, Project/Construction Manager
Steve Burke, and City Clerk Danielle Daskam. Jamelle Garcia of Airport
Management Group was also in attendance.
II. APPROVAL OF MINUTES
A. Minutes of the February 2, 2009 Finance Committee meeting.
Vice Chair Peloza moved and Chair Backus seconded to approve
the February 2, 2009 minutes.
MOTION CARRIED. 2-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 382659 through 383068 in the
amount of $1,311,699.95 and dated February 17, 2009.
2. Payroll
F4.9.2
Payroll check numbers 525679 to 52578 in the amount of
$865,219.43 and electronic deposit transmissions in the
amount of $1,224,266.50 for a grand total of $2,089,485.93
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Finance Committee Minutes Februarv 17, 2009
for the pay period covering January 29, 2009 to February 11,
2009.
Committee members reviewed the consent items and briefly
discussed claims vouchers 382732, 382741, 382799, 382816,
382829, 382988, and 383058.
Vice Chair Peloza moved and Chair Backus seconded to approve
the consent items.
MOTION CARRIED. 2-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
There was no ordinance for Committee consideration.
B. Resolutions
1. Resolution No. 4446
F6.7
A Resolution of the City Council of the City of Auburn,
Washin9ton, redirecting a portion of the state sales tax from
the State to the City by authorizing the City of Auburn to
impose a sales and use tax as authorized by RCW
82.14.415 as a credit against state sales and use tax,
relating to annexations
Vice Chair Peloza moved and Chair Backus seconded to
forward Resolution No. 4446 to the full Council.
MOTION CARRIED. 2-0.
2. Resolution No. 4448
A3.16.12, 04.15
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to enter
into an agreement for sharing of fiber optic installations
projects
Information Services Director Rempher explained that the
interlocal agreement provides cities to work together as they
pursue similar projects. Each project will come to the City
separately.
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Finance Committee Minutes Februarv 17, 2009
Vice Chair Peloza moved and Chair Backus seconded to
forward Resolution No. 4448 to the full Council.
MOTION CARRIED. 2-0.
3. Resolution No. 4449
A3.16.12
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a contract with Bearcom Wireless Worldwide, for system
upgrades to the City's VHF Radio System
Information Services Director Rempher explained that the
Resolution authorizes a contract with Bearcom Wireless
Worldwide for an upgrade of the City's existing VHF radio
system.
Vice Chair Peloza moved and Chair Backus seconded to
forward Resolution No. 4449 to the full Council.
MOTION CARRIED. 2-0.
V. DISCUSSION ITEMS
A. Project Number CP0720
04.4.9.2 CP0720
City Council to approve award of Contract No. 08-10, CP0720,
Auburn Municipal Airport Parallel Taxiway A Reconfiguration
project to ICON Materials on their low bid of $2,461,430.16,
including Washington State sales tax.
Committee members reviewed the request to award Project
CP0720, the Auburn Municipal Airport Parallel Taxiway A
Reconfiguration Project to ICON Materials. Vice Chair Peloza
noted that the contract documents should read 2009 rather than
2008.
B. Addendum to Agreement for Consulting Services
A3.16.3
City Council approve Change Order No. 1 to the Agreement with
Reid Middleton Engineers for Project No. CP0720, Auburn
Municipal Airport Taxiway Improvements, increasing the contract
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Finance Committee Minutes Februarv 17, 2009
amount by $265,729.00 for a total revised contract price of
$562,729.00 (Washington State sales tax exempt).
Committee members reviewed the addendum to the Reid
Middleton consulting services contract.
C. Ordinance No. 6217
07.1
An Ordinance of the City Council of the City of Auburn,
Washington, creating a new Chapter 3.96 of the Auburn City Code,
imposing an excise on the operation of loading dock doors within
the City, for the purpose of raising revenue to improve freight
mobility; and providing for matters properly related thereto
Committee members reviewed draft Ordinance No. 6217 imposing
an excise on the operation of loading dock doors within the city.
D. Resolution No. 4454
A3.13.2, 04.4.11
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the granting of an easement for construction and
permanent occupation of various parts of the city right of way in
connection with the Auburn Professional Plaza Project
Public Works Director powdy reviewed a drawing of the easement
areas and presented a modified agenda bill and easement. The
Resolution authorizes the Mayor to grant construction and
permanent occupation easements to Auburn Professional Plaza to
place footings and other support structures below the street grade
in the City's right-of-way to an extent that was not initially
contemplated in the plans for the building. After construction is
complete, the footings and other support structures will not interfere
with pedestrian or vehicle access or with other under9round or
aboveground utilities. The easement also provides that the City
may use the easement area for any purpose that is not inconsistent
with the rights granted in the easement, provided that the City will
not construct anything that would adversely impact the subsurface
of the easement area. The easement does not interfere with the
City's Street Standards.
The Resolution was approved by the Public Works Committee
earlier this evening and will be before the Council this evening for
adoption.
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Finance Committee Minutes Februarv 17, 2009
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:49 p.m.
APPROVED THE I IJ DAY OF MARCH 2009.
Nancy us, Chair Danielle Daskam, City Clerk
I: \cle rk\fi n a n ce\fca\2009fcm 02-17
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