HomeMy WebLinkAbout12-18-2006CLTY OF
WASHINGTON
MINUTES
FINANCE COMMITTEE
DECEMBER 18, 2006
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street in Auburn. Committee members present were: Chair Backus, Vice
Chair Lynn Norman, and Member Roger Thordarson. Also present
during the meeting were Mayor Peter B. Lewis, Finance Director Shelley
Coleman, City Attorney Daniel B. Heid, Information Services Director
Lorrie Rempher and City Clerk Danielle Daskam. Also present was Nancy
Wyatt, President of the Auburn Area Chamber of Commerce.
II. APPROVAL OF MINUTES
A. Minutes of the December 4, 2006 Finance Committee meeting.
Vice Chair Norman moved and Member Thordarson seconded to
approve the December 4, 2006 minutes.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 357822 through 358284 in the
amount of $1,422,488.59 and dated December 18, 2006.
2. Payroll
F4.9.2
Payroll check numbers 517965 to 518141 in the amount of
$806,570.16 and electronic deposit transmissions in the
amount of $1,136,836.54 for a grand total of $1,943,406.70
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Finance Committee Minutes December 18, 2006
for the pay period covering November 30, 2006 to December
13, 2006.
Committee members reviewed the consent items and briefly discussed
claims vouchers 357895, 358144, and 358213.
Vice Chair Norman moved and Member Thordarson seconded to approve
the consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 6057
F3.21
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 5970, the 2006 Budget
Ordinance as amendment by Ordinance No. 6004 and Ordinance
No. 6032 authorizing amendment to the City of Auburn 2006
Budget as set forth in Schedule "A"
Finance Director Coleman presented Ordinance No. 6057
amending the 2006 Budget. She noted an error on page 3 of the
exhibit under Fund 124 Mitigation Fund Revenues. The operating
transfer in should reference footnote 13, Downtown exempt
property traffic impact fees rather than footnote 8.
Vice Chair Norman moved and Member Thordarson seconded to
approve Ordinance No. 6057.
MOTION CARRIED. 3-0.
B. Resolution No. 4123
A3.16.11
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a contract with
Washington2 Advocates, LLC, for consulting services
Member Thordarson asked for a list of Washington2 Advocates'
accomplishments for the past year. Finance Director Coleman
noted that Washington2 Advocates assisted in securing $1.8 million
in federal funding for the A/B corridor project, continued efforts to
garner federal funding for the M Street grade separation project,
continued work related to Cascade Water Alliance issues and
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Finance Committee Minutes December 18, 2006
Muckleshoot Tribe/Emerald Downs racetrack issues, assisted in
securing funding for the airport approach project, and assisted in
accomplishing the transfer of General Services Administration
property to the City.
Vice Chair Norman moved and Member Thordarson seconded to
approve Resolution No. 4123.
MOTION CARRIED. 3-0.
C. Resolution No. 4124
A3.28.3
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and the City Clerk to execute an Agreement
for Services between the City of Auburn and the Auburn Area
Chamber of Commerce to operate a Visitor Information Center and
to provide services associated with supporting the City's economic
development efforts
Finance Director Coleman distributed a memorandum from the
Auburn Area Chamber of Commerce dated December 14, 2006
regarding the Services Agreement Update/Contract Renewal. The
memorandum provides an end-of-the-year report identifying some
of the highlights of the services the Auburn Area Chamber of
Commerce provided to the City pursuant to its contract for services.
Nancy Wyatt, President of the Auburn Area Chamber of
Commerce, responded to questions and comments from Vice Chair
Norman regarding visitor information coverage at the hospital and
visitor center staffing on weekends. Ms. Wyatt stated that the
Chamber of Commerce is currently seeking new space for the
Chamber offices for the upcoming year as well as how best to staff
the Visitor Information Center on weekends. Vice Chair Norman
urged the Chamber to work towards weekend staffing of the Visitor
Information Center as soon as possible.
Vice Chair Norman moved and Member Thordarson seconded to
approve Resolution No. 4124.
MOTION CARRIED. 3-0.
V. DISCUSSION ITEMS
A. Auburn Marked Patrol Car Changes
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Finance Committee Minutes December 18, 2006
Mayor Lewis displayed a rendering of the proposed new design for
the Auburn police vehicles. The new black and white paint design
will provide a more visible police department. Mayor Lewis stated
that the goal is to have all vehicles converted to the new design by
the second quarter of 2007. The estimated cost of the new design
is approximately $3,000 per vehicle.
B. Ordinance No. 6069
F4.3
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 8.08 of the Auburn City Cade
relating to solid waste
Finance Director Shelley Coleman distributed a revised Ordinance
No. 6069. The revisions include additional definitions, rates for
special pickups, and language regarding responsibility for tenant
solid waste services.
C. Resolution No. 4125
A1.3
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a Seattle - King County
Department of Public Health Memorandum of Understanding on
the Local Hazardous Waste Management Program for 2007
activities in the amount of Thirteen Thousand Four Hundred
Twenty Dollars and Forty Seven Cents ($13,420.47)
Finance Director Shelley Coleman presented Resolution No. 4125.
The grant will be used to educate residents in two neighborhoods
on natural yard care practices.
D. Vice Chair Norman
Chair Backus thanked Vice Chair Norman for her service on the
Finance Committee. Vice Chair Norman is leaving the Finance
Committee to serve on the Municipal Services Committee.
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Finance Committee Minutes December 18, 2006
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:58 p.m.
APPROVED THE ~~ DAY OF JANUARY 2007.
a,'(~ C1 ~' ~(-
Nancy k s, Chair
. ~~~
Danielle Daskam, City Clerk
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