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HUMAN SERVICES COMMITTEE
May 9, 2006
MINUTES
I. CALL TO ORDER
Chair Suzanne Limric called the meeting to order at 4:05 p.m. in Conference
Room 3 located on the first floor of Auburn City Hall, 25 West Main Street,
Auburn, W A. Committee members present were: Michael Cummings, Tony
Ladner, Barbara Derda, Gary Masterjohn, Bill Kyle and Michael Harbin.
Committee members absent were Marian Thomas, Daryl Thompson, Lorenzo
Ortis and Kat Chociej. Economic Development Planner Al Hicks and Planner
Bill Mandeville were also present.
Chair Limric noted the Committee did not have a quorum.
II. APPROVAL OF MINUTES
Michael Cummings moved and Gary Masterjohn second the approval of
the minutes of April 11 , 2006, without any revisions. Motion passed by
unanimous consent.
III. DISCUSSION: May 4th Bidder's Conference
Chair Limric lead discussion about the May 4th Bidder's Conference. She thought
it was well attended by social service providers and was generally pleased with the
reception that the results-based accountability model received. She noted the need
for some minor revisions to the supplemental application form. She also noted
comments from service providers that mental health was not mentioned in the
supplemental information.
IV. ACTION ITEM: Amendments to the Auburn's Supplemental
Information for Human Service Grant Applications:
Planner Mandeville proposed the following revisions to the Supplemental
Information packet:
1. Revision to the community result statement for "Physically and Mentally
Fit" to use the term - mental, physical and dental health care. This
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Human Services Committee Minutes May 9, 2006
revision was made to acknowledge the inclusion of mental health in this
community result statement.
2. Revisions to the section on "Victims of Domestic and Sexual Violence" to
include more references to sexual assault. The community performance
indicators were revised to include police incident reports of sexual assault.
3. Additional language to several community results pertaining to the need
for collaboration that is culturally and linguistically sensitive to Auburn's
diverse population.
4. Allowance for an additional page to describe the agency's organizational
experience.
Gary Masterjohn moved and Bill Kyle second the approval of the revisions
proposed by staff in response to the May 4th Bidder's Conference. The motion
passed by unanimous consent.
V. DISCUSSION: Review of Grant Applications
Committee members discussed ways to review the next round of human service
grant applications. Staff said they could review the applications initially to
determine if they are complete. The Committee would then need to decide if they
want to accept incomplete applications. The use of a grading sheet was discussed.
The grading sheet would use the funding criteria and points described in the
supplemental application. This grading sheet could be used to determine which
agencies the Committee wants to interview; thereby reducing the number of
interviews to a more manageable number with more allotted to each interview.
Gary Masterjohn and Tony Ladner talked in favor of studying the applications
City Hall. The idea of breaking into teams to review a smaller number of
applicants was also discussed; however, several members said they preferred to
review all the applications and not just a few.
VI. ADJOURNMENT
The meeting was adjourned at approximately 5:20 p.m.
APPROVED THE DAY OF JUNE, 2006.
anne imric, Chair
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Laura Pierce, Secretary
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