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HomeMy WebLinkAbout02-07-2000I. CALL TO ORDER: The meeting was called to order at 6:00 pm by Chair Sue Singer Members and guests present: Chair Sue Singer, Vice Chair Rich Wagner, Cotmcilmember Trish Borden, Mayor Chuck Booth, Chief Bob Johnson, Chief Jim Kelly, Pub. Works Dh-. Christine Engler, Solid Waste Supvr. Sharon Conroy, Plan. Dir. Paul Kranss, Finance Dir. Diane Supler, Airport Mgr. John Anderson, Guest Alan Tumidge-TAS Enterprises LLC, Guest Jamelle Garcia- Auburn Flight Service.and Secretary Jeanne Herold H: CONSENT: Sky Services Lease Assumption: Paul Krauss explained that Jamelle Garcia has been subleasing lhe Sky Services hanger for approximately two and one half years and the City has a 40 year lease dated 1978 on the original property with Bill and Irene Blackwood. Mr. Blackwood is basically looking to sell the building outright to Mr. Garcia's firm. In fact the lease had a purchase provision in it. There are no issues that Mr. Krauss is aware of with the lease and it has regular updates to it. This Committee and Council acted upon the terms last summer; consequently the lease rote is current. Mr. Krauss further explained that the City regards this as very positive development to have Auburn Flight Service take over the property. Mr. Garcia has had discussions with the City regarding the potential expansion of the facility. Mr. Garcia's firm is doing on field maintenance, not only for their aircraft but also for the general public and it is a great service to have on the field. The City Attorney has reviewed the documents and found it to be all correct. Consequently, Mr. ICa-ams recommended that the Committee approve this for Council to take action in two weeks. Vice Chair Rich Wagner made a motion for approval of Resolution No. 3181. Councilmember Trish Borden seconded the motion. Chair Sue Singer concurred. Resolution No. 3168: Sharon Conroy asked for approval of Resolution No. 3168. A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an agreement for professional services for a Litter Control Program between the City of Auburn and Vadis Northwest. Sharon Conroy explained that this basically was a renewal contract and reflects a 2.5% increase in 2000 for the same services as provided in 1999. This contract also includes an additional service to be provided by Vadis. A second supervisor trained in traffic control will perform flagging on Howard Road and Kersey Way. The additional cost over the budget from last year is Municipal Services Comnmttee Meeting 1 February 7, 2000 $4,033 and that will provide for a second person available one day the first, second and third week of the month. The language on page 5, paragraph C and E of the Agreement for Services was questioned by Councilmember Trish Borden and wondered if it needed to be in the contract. (~ prohibit its empltwees _from disturbing papers on desks, opening desk drawers and cabinets. entering the central stores area. or using CITY telephones or o__~ce equipment. [E) E4DI$ prohibit small children _from being on a~v work site area during the time services are being pe~_ormedI Diane Supler commented that this contract may be a standard contract and simply a carry over. Councilmember Borden asked that it be clarified. Vice Chair Rich Wagner questioned Item 6 of the Agenda Bill and wondered if it was something that should remain on the list. 6) The VADI$ crew alsofills sandbaes as needed. Sharon Conroy explained that was basically accessory or fill in type work. There is no extra charge for it. Vice Chair Wagner asked that that be clarified. Discussions ensued regarding the litter control problem. Chair Singer feels that the litter in Auburn is a major problem. Mayor Booth stated that the only alternative is to appropriate funding t~om some other source. Vice Chair Wagner felt that it might be worth having the entire Council discuss the matter of funding for litter control. Vice Chair Rich Wagner made a motion for approval of Resolution No. 3168. Councilmember Trish Borden seconded the motion. Atter further discussion, Chair Sue Singer concurred. Ordinance No. 5345: Sharon Conroy asked for approval of Ordinance No. 5345. An Ordinance of the City Council of the City of Auburn, Washington, approving reimbursement of funds in the amount of Twenty-six Thousand Two Hundred Three and 00/100 dollars, ($26,203), and authorizing the Mayor and City Clerk to execute a memorandum of understanding between the Seattle-King County Department of Public Health and the City of Auburn to accept the reimbursement of funds for implementation of a portion of the educational element of the Local Hazardous Waste Management Program. Vice Chair Rich Wagner made a motion for approval of Ordinance No. 5345. Councilmember Trish Borden seconded the motion. Chair Sue Singer concurredl III INFORMATION/DISCUSSION: Valley Com Agreement[: Diane Supler explained that she wanted the Committee to be aware of the major changes to the Agreement. Valley Corn is owned by four cities and the Administrative Board, which Mayor Booth is a representative of indicated that they would like to have Federal Way come in as a partaer. Over the years there have been many modifications and changes so an attorney with the City of Kent has been going through the changes. Staff has been going through those changes and working on the agreement and Ms. Supler presented version three at tonight's meeting. There is a meeting later on this month where the Administrative Board will also be reviewing the agreement. Mayor Booth asked that some time be spent discussing this agreement. Diane Supler agreed to walk the Committee through the more substantive changes. Page 2. last paragraph-Talks about bringing in Federal Way as a t~artner. There was a lot of discussion about whether Federal Way would stay with Valley Corn or whether they would move Municipal Services Committee Meeting 2 February 7, 2000 to South Com and they arc actually onc of thc largest users of thc system. In trying to do long range planning, the strategy was to bring Federal Way in as a partner. In that process thc Federal Way Fire District was also included, so over the coming years there are assurances for doing projection and forecasting knowing that Valley Corn is not going to be losing it's membership. Page 3. first paragra_nh-Talks about "In addition, the City qf Federal Wqv m~_ enter i~tO an interlocal agreement with the Federal Way Fire De_oartment. ¢t¢, There were a lot of discussions. The Fire Departmeot wanted to become part of Valley Corn but on the other hand it wasn't felt that they sh6uld have ownership. The ownership should be the City of Federal Way. If Federal Way then chooses, they can contract with the Fire District. Valley Corn and the Administrative Board does not get involved. Page 4. Item 3. Withdrawal and Termination. 3; l - Any Member City which is the owner may withdraw membership on or before December 31a in any one year. That used to read July but because of budgeting, by July 31'~ Valley Corn needs to know if any Member City is going to be withdrawing because it is going to have a severe impact on their budget. Vice Chair Wagner felt 3.1 was not clear. Ms. Supler agreed to take it back for clarification. ~ - The Member Cities used to be four cities, and now are five cities and in order to terminate Valley Corn, a supermajority vote was added. That's majority plus one in order to TERMINATE Valley Corn operations. Page 5. Item 3. 3,$ - There were some changes to the language as far as the funding and withdrawal. ~ - "All ~'eal and personal property purchased pursuant to this agreement shall be distributed based on equal shares a.~nortioned to those Member Cities etc." In the past the Member Cities were charged a percentage of the call volume. After much discussion it was agreed that instead of the'mount changing every month, each of the five cities would pay an equal share of 20%. Instead of never knowing how much the representative share would be from year to year. Vice Chair Rich Wagner suggested that the Agreement should refer to the paragraph where we pay for it later on in paragraph 14. Page Z ton Rf page - "The pu~_ ose and duties Rt' the Operating Board shah be established O_l' ..... The Ops Board provides the day to day guidance to the Executive Director and the Ops Board is composed of each city's police chief and fire chief. They basically talk about the day to day operations, and the focus of the Administrative Staff. The duties of this Board have never been defined so that responsibility needs to be clarified and established by the Administrative Board. Page 8. Paragraph 7. Personnel Policy. Item 7,2' In this particular section which reads, "Valley Com shall give preference in hiring to those persons that were permanently appointed as dispatchers in the Federal Way Fire Dent." Federal Way did a lot of dispatching. There's a lot of people that as of the result of the fire department coming to Valley Com will be losing their jobs and so they will have preference when it comes to hiring. Page 11. Paragraph 12. Invento~- and Proper(v. 12.2. The original four cities contributed money towards the acquisition of the existing facility. The agreement needed to be made clear Municipal Services Committee Meeting 3 February 7, 2000 that only the fohr cities and not Federal Way would get any proceeds back when it comes time to sell that building. Page 12. Paraerat~h 14 - Dispatch Facili~_. Financing. and Constructio~t. Vice Chair Rich Wagner had a question regarding the statement, "The Mernbar Cities shall contribute to the financing of the development of thc new dispatch facility on a pro-reta basis, each Member City payin~ twenty percent (20%). Ms. Suplcr explained that as a Member City when it comes to major capital investments, the five cities share in an equal pro-reta share but on a day to day basis, call volume and equipment use for pagars and other things, they pay that based on a percentage of their call volume to over-all volume. Diane Supler basically went through the agreement to identify the changes and high lighted them for the Committee. Mayor Booth will be meeting with the other Mayors toward the end of this month. The Mayors will review the agreement in detail, make any additional adjustments and then it does have to come back to full Council for passage. Discussion ensued. Potentia! New Development at Auburn Airport Paul Krauss explained that Alan Tumidge owns TAS Enterprises, which is housed at the Airport. Mr. Tumidge~has been renting space for about three and one half years. Mr. Tumidge's business is another success story and is growing by leaps and bounds. He basically buys and re-sells aircraft and has recently gotten into an arrangement with Piper Aircraft to be a distributor for new aimrafL He has spoken with the City of Auburn about potentially locating a new showroom and sales office facility on the airport. Mr. Tumidge has also been talking to Mr. Kreuss about a potential ground lease. It's right next to the building that Jamelle Garcia of Auburn Flight Service would be owning and has good visibility and access on the airport. Mr. Krauss offered Mr..Tumidge an opportunity to come to talk informally about his business. Mr. Turmdge explained that his business continually needs to get higher profile space that would lend itself better to the kinds of aircreft that he is now selling. He has been appointed as a Flight Cret~ Sales Associate and awarded the new piper sales. It's through a distributor, which is Flight Cra~ Sales, which is based in Portland, Oregon. The volume continues to grow. Discussion ensued. Essentially there are no improvements to the site other than the black top and Mr. Tornidge would have to bring in utilities and whatever else has to be done. A ground lease is the best way to go and is up for negotiations and subject to Council apProval. IV. ADJOURNMENT: There being no further business, the meeting was adjourned at 7:03 p.m. Submitted by: Municipal Services Committee Meeting 4 February 7, 2000