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HomeMy WebLinkAbout04-17-2000I. CALL TO ORDER: The meeting was called to order at 6:00 PM by Chair Sue Singer Members present: Chair Sue Singer, Vice Chair Rich Wagner, Councilmember Trish Borden. ~Ih~:~lm~nl~lgllg[~: Mayor Chuck Booth, A/Chief Russ Vandver, A/Chief Marion Dukes, Officer Mike Hirman, Eng. Design Coord. Ingrid Gaub, Plan. Dir. Paul Krauss, Finance Dir. Diane Supler, City Engineer Dennis Dowdy, and Secretary Jeanne Herold II: CONSENT: l~: Assistant ChiefVandver requested approval of Resolution No. 3209. A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk of thc City of Auburn, to execute King County Agency Services Contract No. D26993D Amendment 1, between the City of Auburn and King County for the January 1, 2000 to December 31, 2000 and specifying funding total for Basic Life Support. A/Chief Vandver explained that this is basically just a renewal of the Basic Life Support Contract that the City has with King County which is part of the Medic I Levy and the Fire Deparhnent gets $304,908 that is used to supplement thc emergency medical services. Vice Chair Rich Wagner asked what the scope of work is that the County expects fi.om Auburn. A/Chief Vandver explained that basically the EMS system is a layered system. Auburn's scope of work basically is to provide the Basic Life Support to respond as the first responder and provide the Emergency Medical Technicians (EMT's). Vice Chair Rich Wagner inquired about the reporting system. A/Chief Vandver explained that the fire department receives detailed, monthly, reports fi.om King County on every fire department which provides information on: 1) the number of calls, 2) the average response times and, 3) the average out-of-service times. A/Chief Vandver further explained that fortunately Auburn is located in a geographical area where there are not a lot of rural responses and Auburn's response times are very good. Vice Chair Wagner made a motion to recommend approval of Resolution No. 3209. Councilmember Borden seconded the motion. Chair Singer concurred. t~fJ~. Finance Director Diane Supler requested approval of Ordinance No. 5357. An Ordinance of the City of Auburn, Washington, amending the Valley Communications Agreement. Diane Supler explained that this is the Valley Communications Center Interlocal Agreement brought forward to this Committee approximately two months ago. All of the other cities have approved the Interlocal. Since last brought to Committee there was some clarifying language Municipal Services Committee Meeting I April 17, 2000 with regards to Councilmember Wagner's recommendation on termination of the contract on the part of the member cities. Probably the biggest change, is that the agreement title was changed from the "Valley Com ,'Igreement" to the "Valley Communications Center Interlocal Agreement". Diane Supler further explained that she was bringing this forward to this Committee for any additional questions and hoping to take it forward to Council. Ms. Supler also explained that simultaneously the creation of the Public Development Authority (PDA) for financing of the new 9-1-1 ability's would be taken to the Finance Committee. Both of these ordinances will be going forward to Council tonight if approved from the Committees. The PDA essentially is the financing mechanism for the five cities to issue the debt for the construction of the facility and to use it in the future for other capital or major equipment purchases. Auburn would have input at the City level if the PDA were to issue additional debt. Councilmember Borden asked Ms. Supler to explain the "At-large position on the Operating Board" and how it plays into the whole operation. Ms. Supler explained that on the Operations Board each member and contract city gets a position for a fire chief and a police chief. The Operations Board provides for most of the day to day direction to the Executive Director as far as indicating the critical issues to Valley Corn and is basically the creation of the Administrative Board. The Administrative Board is composed of Mayors or City Manager as in the case of Federal Way. Councilmember Borden directed Ms. Supler to Page 7, Section 5.1 and, asked her to explain the At-large position. Ms. Supler stated that it was her understanding that each subscribing agency elects a representative from either their Police or Fire Department depending on what type of agency they are. Each agency has one vote or two in the case of a city. Mayor Booth clarified the question by explaining that the At-large position is a representative of those that contract for services that are not members of the Operations Board. Discussion ensued. Vice Chair Rich Wagner asked Diane Supler to explain why the City of Auburn is choosing a straight 20% instead of a population based split on the Capital Improvement. Ms. Supler explained that the intent was to make sure that everyone involved was an equal partner. The member cities have been equal partners in the past with the construction of the former building. And when the former building is sold, it will be shared 25% among the original four cities. Consequently, for administrative, political, and financing purposes it was determined that each member having 20% seemed to be the most fair and equitable. Ms. Supler stated she is not anticipating any problems. Discussion ensued. Vice Chair Wagner made a motion to recommend approval of Ordinance No. 5357. Councilmember Borden seconded the motion. Chair Singer concurred. 1~1[~: Engineering Design Coordinator Ingrid Gaub requested approval of Ordinance No. 5371. An Ordinance of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk of the City of Auburn to execute a purchase and sale agreement for tax parcel #132104-9109, owned by ANT LLC and located between So. Division St. and 'A' Street SE and north of the Burlington North Santa Fe Railroad Stamped Pass Line. Ingrid Gaub explained that the City recently purchased a piece of property from ANT located in a section noted in "yellow" on a map displayed for the Committee and a remnant piece Municipal Services Committee Meeting 2 April 17, 2000 remaining that they have offered to sell to the City for $63,600. Its current appraised value is $137,100. The property is located near the trail planned for a non-motorized route to connect the south end of the City to the Sound Transit Station site. Staff is recommending approval of the agreement and payment of it through the "Downtown Revitalization Fund" Discussion ensued. Vice Chair Wagner made a motion to recommend adoption of Ordinance No. 5371. Councilmember Borden seconded the motion. Chair Singer concurred. III. INFORMATION/DISCUSSION ~WORKS: A/Chief Dukes introduced Officer Mike Hirman and explained that he would be discussing fireworks. Officer Hirman explained that essentially at the on-set there is not going to be a huge difference between this year and the years past. Safety is the primary focus of the Police Department's efforts. There's been a recommendation to change the City Ordinance to match the State laws to be less confusing especially for the officers that are on the Indian land. The plan is to: 1) Coordinate efforts with the Fire Department, 2) Meet with the Tribe to discuss Police Department plans, 3) Enlist the Tribe's assistance in making a safe environment, and 4) Educate the public as to what laws are applicable. Thc Police Department will educate the public through: 1) Block Watches, 2) Community meetings and 3) Through the media. The Police Department will enfome strict laws throughout the City and have a large presence during the sales and especially on July 42. The Police Department will also strictly enfome: 1) Alcohol offenses, 2) Reckless endangerment, and 3) Traffic laws. The Police Department will do everything possible to keep Auburn Way South open. And, of there will also be a contingent plan. One of the things that the Police Department will not do is conduct stops for minor violations of people leaving the stand in the hopes of finding fireworks in the car. Officer Hirman explained that a revised Fireworks Ordinance is in progress and is currently being reviewed by City Attorney Mike Reynolds. JAIL RENOVATION UPDATE: A/Chief Dukes explained the jail renovation is 98% completed. The walls are repainted, the ceilings are completed, all of the lights are installed, and the brand new surveillance system has been installed. The new surveillance system currently is only being used, as a monitor but in the future will allow the Police Department to tape continuously, so the company that installed the new system will be conducting a training session. Municipal Services Committee Meeting 3 April 17, 2000 Work is still being done on a couple of minor leaks. Approximately $80,000 has been expended on the renovations. HOME ARREST/DETENTION PROGRAM UPDATE: A/Chief Dukes explained that the City hired former Police Officer Mike Dunbar on a part time contract basis to work on the Home Arrest System. Mike Dunbar has been meeting with all the other departments that have Home Arrest Systems and updating all of the files and working with the Court. Currently there are nine people on home arrest but are beginning to see some progress in that area. P.D. SERVICE DELIVERY CHANGES UPDATE: A/Chief Dukes explained that the Police Department has been trying to look at ways that the department can be run more effectively. The biggest change is that the Police Department's front office has been closed between 8:00 PM to 8:00 am. The purpose was to give the clerical staff time to work on entering the backlog of reports that have to be entered into the system. A/Chief Dukes further explained that eventx~ally the Police Department will utilize lap top reporting and the officers will be in- putting their own reports while still in the patrol car. The only necessary follow-up that will need to be done will be for the Specialists to do quality control. Discussion ensued. Additional services that are going to be discontinued are: 1) Responding to people locked out of their vehicles. The P.D. will respond only if it's an emergency and a child is locked in a vehicle. 2) The barking dog call will be handled by Animal Control. The P.D. will respond if it's a vicious dog only. 3) Lost property. 4) The Citizen's Academy that is offered by the PD is going to still be offered but is going to be reduced from'three to two. 5) Other community programs offered are going to be examined and may not be able to be offered any longer, i.e. the Women's Firearms class, the self-defense classes and things of that natnr~. CALEb. INSPECTION: A/Chief Dukes explained that the CALEA Inspection is scheduled for May 6~' This i's an on-site assessment as part of a program to achieve reaccreditation by verifying that the Police Depashnent meets professional standards. It is administered by the Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA) The accreditation program requires agencies to comply with state-of-the-art standards in four basic areas: Policy and Procedures, Administration, Operations, and Support Services. There are 430+ standards that will have to be met. On May 7'~ at 9:00 am, there will be a formal display of police equipment and visitors are welcome to come to witness this. Also, included will be a community meeting or Public Information Session scheduled for Monday night at 7:00 PM in Council Chambers. Notices will be published in the newspapers and it will be announced on the radio. The CALEA inspectors will take input on what the community thinks about the Police Department. Vice Chair Wagner asked A/Chief Dukes to provide him with statistics on the average length of stay in the Auburn Jail. Municipal Services Committee Meeting 4 April 17, 2000 Councilmember Borden stated that she was interested in having a report at a future meeting, from the Police Department and perhaps the staff of the King County Sexual Research Center regarding how the two agencies work together. Perhaps invite representatives from that organization, as well as from DAWN and anyone that may work closely with those organizations. IV. ADJOURNMENT: There being no further business, the meeting.was adjourned at 6.48 PM. Submitted by: ~old, Secretary Municipal Services Committee Meeting 5 April 17, 2000