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HomeMy WebLinkAbout06-19-2000I. CALL TO ORDER: Chair Sue Singer called the meeting to order at 6:00 PM Members present: Chair Sue Singer, Vice Chair Rich Wagner, Councilmember Trish Borden. Others present included: Mayor Chuck Booth, Chief Bob Johnson, Chief Jim Kelly, Plan. Dir. Paul Krauss, Finance Dir. Diane Supler, Storm Drain. Eng. Tim Carlaw, Councilmember Fred Poe, City Eng. Dennis Dowdy, Guests Bruce Allen-Bruce Allen & Associates, Jamelle Garcia-Auburn Flight Services, Jeffrey Oliphant and Secretary Jeanne Herold II. CONSENT: Final Pay Estimate #3-Contract 99-22: Paul Krauss asked for approval of the final pay estimate to Contract 99-22 with Pro Roofing for the replacement of hangar roofs at the Auburn Municipal Airport in the mount of $33,887.24. Mr. Krauss explained that the project came out very well and a little under budget. In the original estimate of the scope of work, it was estimated that there would be a lot more work than was actually necessary, but the job is now complete. The hangars are reasonably dry. There was a minor water problem, which has been resolved. Councilmember Trish Borden made a motion to approve Final Pay Estimate #3 of Contract 99-22. Chair Sue Singer concurred. Ordinance No. 5411: Bob Johnson asked for approval of Ordinance No. 5411 for Contract Amendment #EM010177A between the Washington Military Department and the City of Auburn to be increased by $7,706 from $7,369 to $15,075. Bob Johnson explained that this is an amendment to the existing contract between the Washington Military Department and the City. In essence, when this was first awarded back in November of 1999, Auburn was only supposed to get 50% of the award and later during the year 2000 they would award the other 50% and this is the additional 50%. This is merely an amendment to the original contract allowing Auburn to receive the additional $7,706 making the total $15,075. Trish Borden made a motion to approve Ordinance No. 5411. Chair Sue Singer concurred. Award of Bid: Bob Johnson asked for approval to award the bid to Pierce Manufacturing Inc., in the amount of $319,338.00 including WSST for the purchase of one (1) Pierce Quantum Triple Combination Pumper. Municipal Services Committee Meeting June 19, 2000 Bob Johnson explained that the Fire Department received one bid and the Apparatus Committee that put the specification together went over it in detail. They felt it substantially met the requirements. They were then ordered to find ways to reduce the bid so it would remain within the budget in order to be able to have funds for the additional expenditures such as hose, which they did. The Committee ended up taking off $36,057.62 off of the bid. Chief Johnson was asking for approval to award the bid, and be able to order the engine. It will take approximately six months to complete. Councilmember Trish Borden made a motion to approve the Award of Bid for the Pieme Quantum Triple Combination Pumper in the amount of $319,338.00. Chair Sue Singer concurred. Airport Lease Policies: Paul Krauss asked for approval to adopt the Airport Development Lease Policies, accept the lease rate recommendations contained in the report by Bruce Allen & Associates Inc., and authorize staff to advertise for bids for hanger sites Paul Krauss explained that Appraiser Bruce Allen was present at the meeting and that Mr. Allen had done an updated appraisal to get a projected lease rate for this property. Several years ago the City embarked on a course of action that sought to improve the asset value of Auburn Municipal Airport to City residents and businesses. Auburn Municipal offers a variety of sites that can accommodate private sector, aviation-related development. The City is developing the 40 new hangers with the proceeds from a bond sale and the project looks to be a successful one. However, it is unlikely that significant additional public sector investments in buildings will be made in the near term. Thus those available sites could remain unproductive without private sector investment. Additionally, staff believes that private sector investment in the Airport should be encouraged. To facilitate private sector investment, standardized guidelines for negotiating ground leases, should be implemented. At this time, staff is receiving serious interest from several parties. In the intervening time, staff retained Bruce Allen and Associates to undertake, provide recommendations on setting lease rates for hanger sites. They are recommending a rate of $0.33/per square foot/per year. Mr. Krauss discussed the financial projections and the general terms, policies and construction and recommended that the Committee and Council adopt the Airport development lease policies, accept the lease rate of $0.33 per foot per year and authorize staff to advertise for bids for hanger sites. Discussion ensued. Councilmember Wagner had a question regarding the markdown percentages, between Nature of Use which is 10% and Demand which is 15% which is described on page 10 Municipal Services Commitlee Meeting 2 June 19, 2000 under Aviation Land Use Adjustment. Mr. Oliphant explained that the adjustment is for Aviation use. Mr. Wagner also asked Mr. Krauss a question regarding the leasehold tax, which is defined on page 3 under Definition of Econornic Rental of the appraisal and wondered if it was all the City's money. Mr. Krauss explained that the City gets back a portion of that and it goes back into the General Fund but was not aware of the exact amount. Chair Singer asked Mr. Garcia to address how this proposal affects any of the land that was being discussed regarding leasing. Mr. Garcia explained that what was previously discussed was the accommodation of turbine powered aircraft which would be housed in the hangers to the east which would be larger, corporate hangers. The DOT Congress has said that them is going to be more money and the FAA is going to make more money available for community airports that have the attention of servicing or attracting the turbine powered aircraft. The runway extension would be something that Mr. Garcia thinks would be more appropriate for that which would then definitely bring in the larger aircraft. Chair Singer stated that she was thinking that if the City wanted to get this into the'master plan, it has to be made sure that enough space is being left for bigger aircraft and make sure not to intrude on anyone. Mr. Krauss stated that they're working on that. The master plan is going to address improvements that would help this situation. Taxi lanes there are very narrow consequently plans call for wider, single taxi-ways thus providing more clearance from the runway and providing the ability to accommodate larger aircraft. The other thing discussed was the length of Auburn's runway. There is no practical way to make a longer runway as such but what can be done is something called "Displaced Threshold". Basically when an aircraft lands, the aircraft still has to land at the common threshold even though the runway may in fact start back further. What it allows an alrerafi to do is, on take off, it can taxi to the far end of the runway to start the run and allows more start/stop distance for heavier aircraft. Thus, it would allow the larger aircraft to utilize the airport. Chair Singer wanted to make sure that there was enough flexibility in the lease. Mr. Krauss explained that one of the problems that has existed is that Auburn hasn't had any standardization at the airport. However, he feels the right polices have been chosen and he feels the City is on the right track. This lease rate is the lease rate that applies to the developed land. The undeveloped rate would be something different and staff would have to go to Committee for guidance on that. Mr. Krauss does feel there is enough flexibility in the lease. Vice Chair Wagner made a motion to recommend adoption of the Airport Development Lease Policies. Councilmember Borden seconded the motion. Chair Singer concurred. III. INFORMATION/DISCUSSION Municipal Services Committee Meeting 3 June 19, 2000 Washington Police Corl)s Proer~m: Jim Kelly explained that Mayor Booth has approved thc Police Department participating in this program and will hopefully be picking a student to participate on the selection process which is the first part of July. Basically, it's a college student in the Law Enforcement Program that agrees to go through the 720 hour training program funded by the Federal Government as opposed to the Auburn Police Department hiring that individual during that training phase, lhcy agree to work for Auburn upon successfully graduating the program. They also commit to a four-year commitment to the City and the APD receives $10,000 a year in federal funds for that four-year commitment. They actually go through two screening processes. One to be eligible just to participate in the program and then also Auburn's employment screening process to be an acceptable City employee. The process will start the 1st part of July. Also, the City is committing to them as well. At the end of the program when they graduate, the Police Department is anticipating a vacancy. If not, the PD is still committed to bring them on board as a police officer. Proposal to Acquire Portions of the Gertrude Jones Property: Mr. Krauss explained that thc City acquired thc 35 acre Gertrude Jones parcel in 1999 as a result of a legal settlement. The cost was $500,000 or $14,300 per acre. At that time, Mr. Krauss assured thc Council that the land, which is considered to be part of the Mill Creek system, had significant value as a potential mitigation site. As such, it could be used to support public infrastructure projects as well as private development that resulted in mitigation obligations. Mr. Oliphant is proposing to acquire a mitigation easement over 18-24 acres. The area actually required is dependent upon the outcome of permitting by the City and US Army Corps of Engineers. He is proposing a purchase price of $20,000 to $22,000 per acre and a non-refundable option price of $10,000 the first year and $12,000 the second, if required. Under this proposal, the City could recoup most of its investment while obligating about 60% of the property. There would also be about 13 acres remaining to accommodate future mitigation needs. There is a second, potentially conflicting use for the property. The City is seeking a substantial mitigation site for the regional drainage basin being planned to serve a large portion of the downtown. The basin would potentially be located along the UP Railroad tracks near 15th Street. Potential sites contain wetland and would require mitigation. The outcome of both the Oliphant and City retention basin projects are largely dependent upon the mitigation ratios that that will be required. Consequently, staff was seeking direction from the Committee. The City Attorney has indicated that should the Council Municipal Services Committee Meeting 4 June 19, 2000 wish to proceed, it will need to be open to receiving bids for the easements. Consequently, Mr. Oliphant would need to participate in the bidding process. Councilmember Borden had a question regarding the process and Mr. Krauss clarified her question. Discussion ensued. The Committee was in favor of going forward with the project. Mr. Krauss stated that based on Committee's response, he felt that the City would go forward and begin the formal bidding process, however he has to consult with the Legal Department for proper procedure because Mr. Oliphant has already submitted a bid. IV. ADJOURNMENT: There being no further business, the meeting was adjourned at 7:10 PM. Submitted by: Jeanne Herold, Secretary Municipal Services Committee Meeting 5 June 19, 2000