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HomeMy WebLinkAbout07-05-2000I CALL TO ORDER: Vice Chair Rich Wagner called the meeting to order at 6:00 Members present: Vice Chair Rich Wagner, Councilmember Trish Borden, Councilmember Fred Poe. Others present included: Mayor Chuck Booth, Chief Bob Johnson, Chief Jim Kelly, Cmdr. Mike Hirman, Plan. Dir. Paul Krauss, Finance Dir. Diane Supler, Financial Op. Mgr. Shem Crawford, Guest Mr. Neilsen and Secretary Jeanne Herold H. CONSENT: Ad_iusted Storage Room Rental Rates: Paul Krauss explained that in 1999 Ordinance #5220 was passed establishing new rents for existing hangars. It is being proposed that there be a reduction on the rent on the east storage rooms by 15%. After discussion with the Finance Director, it was agreed that the amount was to be rounded off. The proposed reduction in the east storage room rental rates is the Northeast storage area, designated as AS90 be adjusted from $120 to $100 and the Southeast storage area, designated as AS10 be adjusted fi.om $140 to $120. In addition, it is proposed to incorporate a requirement for a damage deposit in the amount of $200.00 into all hangar leases. Mr. Krauss was asking the Committee to approve amending Ordinance #5220 to include the damage deposit and to establish the lease rates adjustment on the two storage units Asg0 & AS10. Councilmember Borden moved and Councilmember Poe seconded to recommend approval of the adjusted storage room rental rates and incorporate a damage deposit. Motion carded unanimously. 3-0 Award of Contract to R.L. Clearing and Excavating. Inc. Paul Krauss explained that last year the Airport received a grant froth the State Bureau of Aeronautics to remove the trees and brush in a safety area on the west side of the runway and also to extend the security fencing. The State gave the Airport a $45,000 grant for that purpose. R.L. Clearing and Excavating, Inc., was the only company that responded to the solicitation of bids. Their bid was for $35,000. In the meantime though, Auburn consulted with the FAA and the FAA stated that if the City goes ahead with this clearing they would then provide a grant with enough money to complete the fencing. The fencing would be in excess of the $10,000 left over fi'om the State grant and the bid. Councilmember Borden moved and Councilmember Poe seconded to recommend awarding the contract to R.L. Clearing and Excavating, Inc. Motion carried unanimously. Municipal Services Committee Meeting I July 5, 2000 · Jim Kelly asked for approval of Ordinance No. 5414. An ordinance of the City Council of the City of Auburn, Washington, adopting a new city code chapter 9.14 entitled "Revised Code of Washington Section 66.44.200 entitled 'Sales to Persons Apparently under the Influence of Liquor Purchases or consumption by persons apparently under the influence of liquor on licensed premises-penalty notice- separation of actions' adopted by reference"; creating section 9.14.010. entitled "adopted- copy filed and anthentieated"; creating Section 9.14.020 entitled "severability". Jim Kelly explained that this is basically self-explanatory. Councilmember Borden asked Chief Kelly for clarification. Chief Kelly explained that the revised Washington State Law prohibits the sale and consumption of alcohol by obviously intoxicated individuals. Auburn currently enforces the State ord'mance and this is to adopt a City Ordinance. It would be handled through Municipal Court instead of District Court. Discussion ensued. Councilmembcr Borden moved and Councilmembcr Poc §econded to recommend adoption of Ord'mance No. 5414. Motion carried unanimously. 3-0. '' : Paul Krauss asked the Committee for approval to adopt the Airport Development Lease Policies, accept the lease rate recommendations contained in the report by Bruce Allen & Associates Inc., and authorize staff to advertise for bids for hanger sites. To facilitate private sector investment, standardized guideYmes for negotiating ground leases, should 'be implemented. At this time, staff is receiving serious interest from several parties. Staff retained Bruce Allen and Associates to undertake and provide recommendations on setting lease rates for hangar sites. They are recommending a rate of $0.33 per square foot per year. Councilmember Poe was present at the meeting and he presented input on the subject. Councilmember Poe felt that the numbers that were presented did not go into enough depth relative to how much income they're actually producing fi'om hangars that were just built. He feels that there is a lot more potential there for most of that area then what ' was originally presented. In addition to that, Councilmumber Poe does not agree with the $0.33 per foot for lease rate for the 40 hangars and feels it should be $0.40 or more. What is being leased out there is land that was improved at about $5.00 per square foot. Consequently, Councilmember Poe feels that the City is not gaining enough revenue at $0.33 a square foot. He feels that the method that should be used would be to go out and get proposals. Vice Chair Wagner explained that he was inclined to support Mr. Poe's approach for higher rates per square foot, which may take another re-write of the proposal. Councilmember Poe explained that it would be feasible to go out and request proposals fi.om people for twin hangers. Municipal Services Committee Meeting 2 July 5, 2000 Mr. Krauss stated that if the Committee was comfortable proceeding, the initial lease rate could be amended. He stated the market could be tested and then come back with a proposal for the Council. Councilmember Poe suggested to start at $0.40 per square foot and feels that is very fair. The charges at othe[ airports, instrument approach and the 30-year lease period was discussed. Councilmember Poe stated that he felt the City should get input t~om people that are interested in leasing the land from the City. Mr. Krauss stated that the lease could be re-negotiated at the end of the 30-year lease. Discussion ensued. Cotmcilmember Borden moved and Councilmember Poe seconded to establish the lease rate of $0.40 only to apply to the twin hanger pads, to authorize staff to advertise the availability of those spaces so that leases can be brought back to the Council under the draft terms of the lease policy. Motion carried unanimously. 3-0. ~: Bob Johnson asked for approval of Ordinance No. 5415, an Ordinance of the City Council of the City of Auburn, Washington authorizing the acceptance of certain equipment from King County, the recipient of US Department of Justice monies under the State and Local Domestic Preparedness Equipment Support Program project, to respond to terrorist incidents involving weapons of mass destruction and authorizing the Mayor and City Clerk to execute the certifications and assurances document and the distribution agreement required of sub-recipients of equipment purchased with federal funds under the State and Local Domestic Preparedness Equipment Support Program Project, Award No. 2000-TE-CX-003. Chief Johnson explained that this is the second go-around with the Department of Justice money for weapons of mass destruction terrorist incidents. Generally, bey're made to jurisdictions of over 100,000 population selected by King County. Councilmember Borden made a motion and Councilmember Poe seconded to adopt Ordinance No. 5415. Vice Chair Wagner concurred. l~: Jim Kelly asked for approval of Resolution No. 3238. A Resolution of the City Council of the City of Auburn, King County, Washington, authorizing the Mayor and the City Clerk to execute an Interlocal Cooperative Agreement combined Regional Emergency Services Unit Operational Agreement between the Seattle Port Authority and the Cities of Auburn, Renton and Tukwila. Chief Kelly explained that the Valley Emergency Services Unit has been in operation since 1992 and this is a request to renew the operational agreement. The only change is that the Port of Seattle will be added as a participating agency in the Valley Emergency Services Unit. They requested and have begun training together and they want to combine their resources with what Valley has to offer. And, of course the access to their federally funded equipment is a valuable asset to the Valley Emergency Services Unit. Municipal Services Committee Meeting 3 July 5, 2000 Councilmember Borden moved and Councilmember Poe to approve adoption of Resolution No. 3238. Motion can/ed Unanimously. 3-0 ~xltiallllgg_~[li~.~: Bob Johnson asked for approval of Ordinance No. 5419, an Ordinance of the City Council of the City of Auburn, King County Washington, approving acceptance of grant funds from the State of Washington Military Department, Emergency Management Division in the mount of one thousand five hundred and 00/100 dollars ($1,500.00), and authorizing execution of contract No. EM010288 approving the expenditure and appropriation of said grant funds. Chief Johnson explained, that this is another grant funding from the Emergency Management Division for $1500 in order for the Haz-Mat Team to be able to participate in a regionalized Haz-Mat Drill later on this summer. It will culminate in a very large terrorist of mass destruction drill sometime in late September. Councilmember Borden moved and Councilmember Poe seconded to recommend adoption of Ordinance No. 5419. Motion carded unanimously. 3-0. HI. INFORMATION/DISCUSSION Fireworks Update: Commander Hirman explained that basically at the onset the Police Dep'ar~-~t'~'pl~ Wa~ ~o b.~lh~at-e'the public as'to a n~w OrdinanCe and to enforce the new ordinance, and provide safety of the public. Accompli.sh public awareness through TV, interviews and other media, as well as 'answering phone calls from the citizens. In terms of enforcing the ordinance, approximately six (6) arrests for illegal fireworks were made. Many warnings were given on the illegal fireworks and unsafe discharges. Approximately 150 traffic citations were written and there were approximately 15 traffic related arrests. There was one fireworks related traffic accident at Dogwood and also word of two other accidents along Highway 18 and 167. It was virtually impossible to enforce the City Ordinance even on the Reservation near the stands much less throughout the city. There just wasn't the staffing to do that. There were however, fewer complaints this year as compared to last year. In the month of June last year there were 180 complaints and 129 this year. The amount of public funds that were spent on fireworks enforcement is still being tabulated. Preliminary figures are around $30,000. As far as Tribal cooperation, they hire six or seven security guards to staff the entrances there and that assisted the Auburn Police Department and traffic flow went fairly well. Most of the stand owners were friendly to the officers. Some of them insisted that Auburn not interrupt their traffic flow. Some demanding that Auburn assist them in allowing the traffic flow through their stand area. Most of the stands on the 4th were closed between 8:00 and 9:00 PM. All of the security force were gone by 6:00 PM and by 10:00 when the majority of stands were closed, only two Or three stands remained Municipal Services Cormmt~ee Meeting 4 July 5, 2000 open and closed shortly thereafter. But, by the time the stands closed no one else was around except an estimated 700 to 1,000 citizens inside the discharge area that were setting off fireworks. The Police Department's job, of course was safety and so the police officers walked through the area and told people what they needed to do to be safe. By 10:45 or 11:00 the Police Department closed down the entrances because the center turn lane was still packed with people trying to turn into the stand area. Finally, by midnight there was no one left. There were approximately 22 Auburn Police Officers on duty in the stand area on July 4th. There were very few injuries, only a few minor bums. Commander Hirman explained that after ail of the statistics are compiled and ail of the data is analyzed, he will then come up with some reconunendations for what can be done in the future. Vice Chair Wagner asked Commander Hirman if he could confirm with City Attorney Reynolds once again, if there was indeed a whole year waiting period from the time a ban is enacted until it is effective. Chief Kelly explained that he would re-affirm that but he' stated that it is. It would be two years out if it were started now. Chief Kelly stated that C/Attomey Reynolds wants to compile data and Chief Kelly will speak from the Police Department's perspective. A lot of public funds are being spent on enfomement. The majority of those funds were for the fireworks stand area. With 22 officers in the area just on the 4e of July, that is a huge expenditure of public funds. Because ofpolico presence however, the situation is better, statistics are going down and police presence is required there to maintain conlxol and some semblance of safety. Vice Chair Wagner asked Chief Kelly if when the fireworks statistical report was compiled and brought to the committee, if he could get Finance Director Diane Supler and Mayor Booth to talk about how they distribute the allocations from the Tribe each year. Paul Krauss explained that it strictly for Casino related events. It goes into the general fund and it's based on the previous year's ailocation of time from Police, Fire, and Traffic issues but it is solely related to the direct impacts of the Casino and nothing else. Discussion ensued. IV. ADJOURNMENT.: There being no further business, the meeting was adjourned at 7:07 PM. Submitted by: Jeanne Herold, Secretary Municipal Services Committee Meeting 5 July 5, 2000