HomeMy WebLinkAbout08-06-2001MUNICIPAL SERVICES COMMITTEE MINUTES
AUGUST 6, 2001
PRESENT: Mayor Booth, Councilmembers Poe, Wagner, and Borden. City of Auburn
Staff: Jim Kelly, Mike Hirman-Police; Bob Johnson, Dave Smith, Mike Gerber-Fire;
Chris Thorn, Jack Locke-Engineering; Brenda Heineman-Personnel; Shelly Coleman-
Finance; Paul Krauss-Planning; Christine Engler-PW; Sharon Conroy-SW. Chris
Greytak-CG Aviation, Gary Bolster-Hangars Unlimited, John Vodry-Airport Tenant,
Robert CottrelI-Forest Villa HOA. Citizens Perry Peters, Trina Peters
Minutes of the meeting were tape-recorded and are available for review for one (1) year
from the date of the meeting. Please submit items for the agenda no later than 5 p.m.
the Wednesday prior to a meeting so packets can be assembled and distributed
Thursday afternoon.
Call to Order: Chair Fred Poe called the meeting to order at 5:00 pm.
Approval of Minutes: The minutes of the previous meeting were approved as written.
Consent A.qenda:
Resolution No. 3364-Han.qars Unlimited Lease/Airport: Paul Krauss explained that
there was a modification to Resolution No. 3364. Basically the lease follows the terms
that have been seen previously by the Council. The modification from the applicant, Mr.
Bolster is that he would like the addition of language that reads "upon termination of the
lease, and the reversion of the ownership of the buildings to the City, that the former
owners and not tenants of the building have first right of refusal to rent them 'at whatever
current rental rates are established by the City." The request would have to be in the
form of an amendment. Resolution No. 3364 moved to pass, seconded, and approved
as amended.
Resolution No, 3365-CG Aviation Lease/Airport: Paul Krauss explained that CG
Aviation is the organization that wanted the five-year lease for the temporary office
building structure. The City has taken their lease and put in the modifications that were
discussed at the last meeting. Mr. Krauss explained the lease terms and explained that
all the conditions were written into the lease.
Chair Poe asked if there were any options. Mr. Krauss explained that on Page 3,
Paragraph 2. "TERM: EXTENSION OPTION" there was some language that was
deleted. The title is incorrect and there was a (b) section that was removed. The title
should read, "TERM" only and not "EXTENSION OPTION". Mr. Wagner asked that the
last sentence of 2.(a)be eliminated. Resolution No. 3365 moved to pass, seconded,
and apProved ~ith changes deleting the last sentence in paragraph 2.
Resolution No. 3377-Sound Transit Parkinq Garage: Paul Krauss explained that
there was an amendment to the resolution passed last November concerning the
financing for the city related improvements in the parking garage. There were a number
of design related improvements that were in-putted after the initial contract was let. As a
result of those design related improvements and discussions with the Sound Transit
Municipal Services Meeting ] August 6, 2001
staff, the City of Auburn had tentatively agreed to recommend a fifty fifty split in those
costs. The total cost to the City is $283,696 which is the amount for which the
amendment is being proposed. Resolution No. 3377 moved to pass, seconded, and
approved.
Resolution No. 3379-Aviation Sales LLC Lease: Paul Krauss explained that Aviation
Sales is looking to build a hangar at a site that is located on the southernmost row of the
northeast hangar area. However, this was written up for a 74x72 space and Mr. Spivak
has requested that it be increased to 115 feet wide which would be identical to the
space that is to the west. Consequently, he would be renting space 115x72 feet with a
total of 8580 sq feet and the annual revenue would be $3432.00. Resolution No. 3379
moved to pass, seconded and approved with the recommended changes in the size of
the site and annual revenue.
Ordinance No. 5574-Amendment to "Specific Criminal Statutes": Chief Kelly
explained that this is an ordinance adopting recently adopted State Statutes Rendering
Criminal Assistance in the Second Degree and Rendering Criminal Assistance in the
Third Degree brought to Committee by the Legal Dept. updating City Ordinance. This
will bring City Ordinance in compliance with State Law. Ordinance No. 5574 moved to
pass, seconded and approved.
Surplus Property: Chief Kelly asked for permission to surplus an old fax machine that
is no longer necessary with the newly acquired copy machine with fax capabilities.
Moved to pass, seconded and approved.
Final Pay Estimate #4 to Contract 00-18: Chris Thorn stated that he was asking that
Council approve final pay estimate #4 for the Street Waste Facility that was completed
in the middle of July, 2001. Moved to pass, seconded and approved.
Resolution No. 5576-CPR Training Program Contract D29285D: Battalion Chief
Gerber explained that this is grant money in the amount of $1,000.00 from King County.
It enhances the program for teaching CPR in the schools. Chief Gerber asked for
approval to enter into the agreement. Resolution No. 5576 moved to pass, seconded
and approved.
Information/Discussion
4th of July Activities: Commander Hirman presented handouts and gave an excellent,
very comprehensive report on the activities for the 2001 July 4th season. Likewise, Fire
Marshal Smith also gave an excellent very comprehensive report.
Councilmember Borden inquired as to how the data presented by the fire department
would compare to other cities that have banned fireworks. FM Smith explained that the
State gathers information from all the cities and Auburn will be getting a report. He
agreed to send a copy to Ms. Borden.
Chief Kelly stated that he would be working with the City Attorney to clean up the City
Ordinance and the Committee should be seeing that in the near future.
Municipal Services Meeting 2 August 6, 2001
Char.qes for Containers: Sharon Conroy presented handouts, which included the
costs for 10 gallon(Micro) and 20 gallon(Mini) garbage cans. She explained the
differences in costs and stated that these were costs given to her by Waste
Management and that these figures were in the ballpark but to get a competitive cost
she would have to go out to bid.
Vice Chair Wagner stated that he wanted some definite language in the contract
regarding how often the micro and mini containers would be replaced similar to
language that refers to the large recycling containers.
Chair Poe stated that he would like the other Committee members opinion's and would
still like to proceed with discussion on handling rates to the customers and the overhead
amount and delay final decision until the information is received on the franchised
customers.
Treatment Release Pilot Pro,qram: Brenda Heineman presented an overview of the
initial 'implementation of the "Treatment Release Pilot Program". In May the Mayor
approved a pilot program of 120 days to try and be pro-active and reduce the numbers
of people incarcerated versus treatment and release to rehabilitate. Auburn has entered
into negotiations with King County through the Cedar Hills Treatment Facility. A
Probation Test Cost and Savings Matrix was included for the Committee's review. The
120-day program 'is up September 2"d and because of the results Ms. Heineman would
like to continue with the program at least through the end of the year.
Parkin.q Enforcement Moratoriums: Mike Reynolds explained that he was requested
to bring this item to the Committee's attention for approval for the moratorium regarding
recommended action that the Administration is recommending under Auburn City Code
10.36.040. It provides the Chief of Police with the approval of the Mayor to make a
recommendation with regard to a moratorium on certain parking citations. There are a
number of cases that are coming before the court in the next session that involve the
prosecution for infractions for parking that are City employees. For the infractions to be
prosecuted, an outside court and prosecution staff must be brought in to prosecute the
cases. However, the Mayor asked for the Committee's concurrence as well.
Mike Reynolds stated that based on the statements of the Administration, he will
presume to dismiss cases this week unless Council makes a motion otherwise.
Discussion Items Not on the Agenda:
Noise/Speedin.q Complaint: Citizen Bob Cottrell explained that he lives in Forest Villa
and recently had a neighborhood block watch meeting. Mr. Cottrell addressed the noise
and speeding problems" in his neighborhood. There was an ordinance change made
approximately5 years ago trying to coordinate the city ordinance with the state law. Mr.
Cottrell would like to encourage the Council to take another look at the ordinance and
made a final comment that when an ordinance is passed, there seems that there should
be a mechanism in place to follow through to see that it's working.
Mr. Poe stated that he would like the noise ordinance reviewed at a future meeting.
Chief Kelly stated that he has been working with the Legal Department since August 31,
2000 on the noise issue. Discussion followed.
Municipal Services Meeting 3 August 6, 2001
Residential Sprinkler: Mr. Poe advised that at the iast meeting, in-put was requested
on the residential sprinkler requirements. Mayor Booth advised that the City Attorney's
office has not developed any position to reverse anything at this particular point because
it would get into the overall impact on the city. Chief Johnson was asked to prepare a
presentation. Chief Johnson presented the fire department's concerns and stated that
the fire department is charged with the responsibility of protecting lives and property of
the citizens and residential sprinklers have proven over the years to be one of those
tools.
Councilmember Borden and Vice Chair Wagner are advocates of people being able to
make the choice of whether or not to have residential sprinklers. Mr. Wagner also
stated that originally he asked that the fire department develop what they feel are
reasonable requirements if the Committee said there would be no sprinkler required. He
would like to move forward with this issue but not tonight. Just changing one section of
the city code will not take care of the problem. It's connected with the Uniform Fire
Code and the Building Code, thus the reason the Mayor asked the City Attorney to look
into this. The fire department has held back pending receipt of that advisement. But will
continue to focus their attention on this issue. Discussion followed.
Lea Hill Staffin_cl: Chief Johnson advised the Committee that the Mayor wanted the
Committee to be aware that the Fire Department is going to be taking over protection of
the southwest portion of Lea Hill at the end of November and needs to move ahead to
put staffing together to help deal with the extra call volume. Approximately 3 firefighters,
one for each shift will be needed.
Adjournment:
Chair Fred Poe adjourned the meeting at 6:55 pm.
Next regular scheduled meeting is Monday, August 20, 2001
Meeting Room 3.
at 5:00 PM in
Submitted by:
Herold
Admin. Secretary
Auburn Fire Department
Municipal Services Meeting 4 August 6, 2001