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HomeMy WebLinkAbout09-17-2001PRESENT: Mayor Booth, Councilmembers Poe, Wagner, and Borden. City of Auburn Staff: Jim Kelly, Marion Dukes-Police; Russ Vandver, Bob Johnson-Fire; Julie Salzman, Lee Hall, Shelley Coleman-Finance; Sharon Conroy, Jack Locke, Christine Engler-PW; Mitzi McMahon, Paul Krauss-Planning; and Dick Deal- Parks Minutes of the meeting were tape-recorded and are available for review for one (1) year from the date of the meeting. Please submit items for the agenda no later than 5 p.m. the Wednesday prior to a meeting so packets can be assembled and distributed Thursday afternoon. Call to Order: Chair Fred Poe called the meeting to order at 5:00 pm. Approval of Minutes: The minutes of the previous meeting were approved as written. Consent: None Information/Discussion Solid Waste Rate Model: Sharon Conroy explained that she would be meeting with Bob West on the 27th of September. Ms. Salzman explained the "Rate Model Revision" that had been reformatted as requested at an earlier meeting. Vice Chair Wagner commented that it is his interpretation that the City is still subsidizing Rolloff and doesn't see any reason for the subsidization. The difference should be distributed back to the other two categories, either as reductions to Commercial or maintaining status quo in Single Family. Ms. Salzman stated that it would not be a problem to do a model that will show "Rolloff" without subsidization. Discussion ensued. It was the consensus of the Committee that the rates needed consistency. Chair Poe stated that there are several possibilities, and if the Committee takes Councilmember Wagner's suggestion, the end result would be that "Commercial" will see a reduction, "Rolloff" will see an increase and "Single Family" will see a small increase. Another spreadsheet will be forthcoming. Fire Department Budget Presentation: Chief Johnson presented the Fire Department Budget. He and A/Chief Vandver explained the following: · RIT (Rapid Intervention Team) upgrades for four existing units ($16,000) Municipal Services Meeting September 17, 2001 · ARGUS Thermal Cameras (2) ($20,000) · Replacing five outdated defibrillators ($60,000) · Apparatus Exhaust Removal System ($50,000) · Facilities repairs and improvements ($68,000) which include: o Siding Repairs, Roof Repairs, Window Replacement, Replacement, and Cupboard Replacement · Physical Conditioning Equipment ($10,000) · Equipment for training engine ($20,000) Carpet Goals and Objectives are scheduled for future discussion. Police Department Budget Presentation: Before getting started with the Police Department budget presentation, Chief Kelly acknowledged and thanked the Mayor for his leadership in guiding him through the process, and compliment the Finance Staff for their support and help. He and A/Chief Dukes per Finance guidelines explained the following: · Alternatives to Incarceration Program Improvement ($143,100)includes salaries and benefits for two new positions (Corrections Supervisor and Corrections Officer), office rental for the new section, and supplies. · Total jail budget approximately $2.6 million. · Eight Laser Speed Measuring Devices Program Improvements ($35,000) · Scenesweeper Argon Laser Program Improvements. ($14,100) (Crime scene Processing) A/Chief Dukes also explained a Program Improvement regarding the "Level of Service in Auburn and the ratio of officers to citizens. The population of Auburn is estimated at 44,000 and increases are expected to continue. For this level of service to be provided without modification, three police officers may be needed. A/Chief Dukes would like this request to be considered should funding become available. Councilmember Borden asked Chief Dukes if he had a total regarding the income generating features of the "Alternatives to Incarceration Program". Chief Dukes explained that the program would generate a savings. Christine Engler explained that the Human Resources Director has prepared materials on the subject. Chief Dukes stated he would provide that information to Ms. Borden. Solid Waste Utility_ Budget Presentation: Christine Engler explained that the Solid Waste Utility Budget had no new projects but wanted to take the opportunity to make a comment. Ms. Engler stated that it's been about 15 months since PW began the process for a new solid waste contract. Together, with Finance, Mayor Booth and this Committee an achievement has been made that's really remarkable and an advantage for the City. Ms. Engler stated that she would continue to fine tune Municipal Services Meeting September 17, 2001 the rate model and continue to work with the consultant regarding the newly annexed areas. She will be bringing back further information, which will require policy input with regards to those annexation areas. In terms of the budget itself, there are no Program Improvements being considered by the administration, hence nothing will be brought forward to this Committee. The only other significant item is the Vadis Contract and there is a prediction of about a 2.5% increase to continue working with them. Draft Auburn Transit Station Communities Pro_iect and Scope of Work: Paul Krauss explained that Jack Locke would be presenting this item. Jack Locke discussed a $25,000 grant award that was received by the City from the Puget Sound Regional Council. The grant is to be used to study the downtown parking issues related to increased demand associated with the transit related development and investigate mechanisms the City may use and/or create to manage City-owned parking. Mr. Locke also discussed a draft scope of work for the Auburn Transit Station Communities Project and a draft Interlocal Agreement. A draft ordinance would authorize the city to accept the grant award and it will go to the City Attorney for review once the Interlocal Agreement is reviewed by the PSRC. Staff anticipates bringing this information forward for the City Council's approval at the October 1, 2001 meeting. This Committee agreed to accept the $25,000 grant. Discussion Items Not on the Agenda: Cleaning UP Downtown: Councilmember Borden brought up for discussion, the subject regarding the City's approach toward loitering and public urination. Chief Kelly stated that the Police Department responds to, sites and arrests people that are doing this, if brought to the officer's attention. Chief Kelly further explained that the Council has dedicated quite a few resources to the "Downtown Enforcement". There are two officers dedicated just to the downtown area, in addition to the "Bicycle Patrol Unit". Enforcement efforts also have been coordinated with Metro King County Police who is charged with enforcing the Metro Bus stops throughout the King County region. There have been undercover operations conducted specifically at the "B" Street bus stop. The Police Department has worked with the "Downtown Business Association" specifically on addressing the concerns behind the old JC Penney building with regard to urination/defecation in the alley and needles that are found. Lighting has been adjusted, and pruning and trimming has been done to the landscaping. This is an area that the PD does continue to focus on. Garbage on Sidewalks: Councilmember Borden also brought up for discussion, the subject of the appearance and condition of the sidewalks. It was Municipal Services Meeting September 17, 2001 Councilmember Borden's suggestion to perhaps contract with Vadis to add to the types of services that Vadis provides to the downtown area. Christine Engler stated that currently Auburn City Code makes the adjoining property owner responsible for sidewalk maintenance, including keeping the sidewalks swept and clean. It has been past experience that the Downtown Association has approached the City and has asked the City to go in and clean up the sidewalks. Currently, there is no budgeting or staffing to do that type of maintenance anywhere in the City. One of the pilot programs that the Police Department will use as an "Alternatives to Incarceration" is the downtown area. Chief Kelly stated that one of the focuses will be taking that unit and having the in-mates clean up those areas in question on a regular basis, whether it be at the City Cemetery, downtown sidewalks or alleys. Ad_iournment: Chair Fred Poe adjourned the meeting at 6:30 pm. Next regularly scheduled meeting is Monday, October 1, 2001 at 5:00 PM in Meeting Room 3. Submitted by: Jeanne Herold Admin. Secretary Auburn Fire Department Municipal Services Meeting September 17, 2001