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HomeMy WebLinkAbout01-22-2002MUNICIPAL SERVICES COMMITTEE MEETING JANUARY 22, 2002 PRESENT: Paul Adams, President, Police Guild; Chief Bob Johnson, Fire; Shelley Coleman, Finance; Christine Engler, Public Works; Paul Krauss, Planning; Stacey Brothers, Council Member; Sue Singer, Committee Chair; Rich Wagner, Council; Chief Jim Kelly, Police; Dick Deal, Parks; Sharon Conroy, Public Works; Lorrie Rempher, IS Minutes of the meeting were tape-recorded and are available for review for one (1) year from the date of the meeting. Please submit items for the agenda no later than 5 p.m. the Wednesday prior to a meeting so packets can be assembled and distributed Thursday afternoon. CALL TO ORDER: Committee Chair Sue Singer called the meeting to order at 5:00 PM. APPROVAL OF MINUTES: The minutes of the previous meeting were approved as written. Fire Chief Bob Johnson advised of a meeting being held at North Tapps Middle School on 1/30 to discuss emergency preparedness for residents of the Lake Tapps area. CONSENT: It was moved to approve the surplus of items no longer of use to the Auburn Police Department. MSA The Annual Consultant Agreement AG-C-136 with Vadis Northwest is for 10 months instead of 12. It has spanned from February to February but this year it will end and begin with the actual year's end. The size of discards that are picked up and areas of patrol were queried. The size of the pickups usually depends on how much of a load is already on the truck. The patrol areas include downtown streets and main arterials. It was moved to approve Annual Consultant Agreement AG-C-136. MSA It was moved to approve the amendment of Agenda bill #L1217-2 to include interest earned by the retainage amount to be paid to Kassel Construction. MSA INFORMATION/DISCUSSION Sharon Conroy distributed solid waste annexation options data. There have been conversations with Waste Connections and Rabanco who are presently the haulers in the annexed portions of the city. The city has 2 options: a unilateral 7 year continuation franchise or a negotiated franchise with hauler currently serving Municipal Service Minutes January 22, 2002 Page 1 the area. If there was a difference in rates, the customers would pay the current rate charged to Auburn citizens and the city would have to pay the difference. This would impact the utility billing personnel. It was proposed to meet with Rabanco and renegotiate the fees. It was agreed to take the direction of continued exploration of options and working with Rabanco. Chief Jim Kelly announced that Valley Comm would be presented with their Certificate of Accreditation from CALEA and be recognized for their achievement at the City Council meeting tonight. It was reported that 81% of customers are setting out their recycling bins. It is estimated that recycling will cause more that 20% of these customers to use smaller solid waste disposal containers. Mobile home park residents will have recycling at the discretion of their owners. Another option for these residents could be the re-opening of the buy back department at Waste Management. The City of Auburn has acquired pieces of property around the city over the years for various reasons. They are now being mapped and their uses being reviewed. The Personnel Department is writing a job description for a Property Manager. It was agreed that professional land management is needed. Lorrie Rempher, IS, reported on the problems with the APD cell phones and pagers. They include lack of reception in some areas of the city, the pager provider is going through bankruptcy, and the patrol car phones are obsolete and breaking down. Nextel Service has been recommended to replace the pagers and phones with one unit which serves as a phone, pager, and a 2 way radio. There will be a one-time cost of $4,220 for replacing equipment. The proposal will be taken to the Finance Committee for their review and approval. The Muckleshoot Casino is requesting a more accurate accounting for costs for services rendered to them by the fire and police departments. It was noted that it was difficult to track and compute costs of incidents that happen adjacent to the Casino. ADJOURNMENT: The meeting was adjourned at 6:30 PM. The next regular meeting is Monday, February 4, 2001, at 5:00 PM in Meeting Room 3. Respectfully submitted, Martha Larsen Administrative Services Secretary Auburn Police Department MunicipalService Minutes January 22,2002 Page 2