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HomeMy WebLinkAbout09-16-2002MUNICIPAL SERVICES COMMITTEE MEETING SEPTEMBER '16, 2002 PRESENT: Sue Singer, Chair; Rich Wagner, Council; Stacey Brothers, Council; Chief Bob Johnson, Fire; Chief Jim Kelly, Police; Daryl Faber, Parks and Recreation; Jack Locke, Public Works; Christine Engler, Public Works; Paul Krauss, Planning; Shelley Coleman, Finance; AC Marion Dukes, Police; AC Bob Lee, Police; Sharon Conroy,'Public Works; Julie Sharkich, Finance; Lanny Petitjean, Finance; Lee Hall, Finance Minutes of the meeting were tape-recorded and are available for review for six (6) years from the date of the meeting. Please submit items for the agenda no later than 5 p.m. the Wednesday prior to a meeting so packets can be assembled and distributed Thursday afternoon. CALL TO ORDER: Committee Chair Sue Singer called the meeting to order at 5:00 PM. APPROVAL OF MINUTES: The minutes of the previous meeting were approved as written. Please note: The order of some agenda items were repriortized at the meeting due to other scheduled meetings. These minutes will follow the order of agenda items as printed. CONSENT: Approval of Resolution 3530: Committee was asked to approve the King County Jail Services Agreement pending the transfer of land from King County to Bellevue. MSC Approval of Ordinance No. 5694: Committee asked to approve a 3% across the board increase in rents of hangars and tie downs at the airport. There was a concern if 3% was enough of a raise as the airport is having difficulty raising enough revenue to cover grant matching funds. This is causing the delay of some projects. It was noted that increases could be levied again. MSC Approval of Ordinance 3527: Committee was asked to approve the LID Preformation Agreement to allow Mr. David Allen Davis to proceed with his project and the City to recover development costs for parking. Mr. Davis is asking for a 20 year loan instead of the usual LID 10 year loan. The city is willing to compromise on a 15 year repayment schedule. Concern was expressed Municipal Services Meeting Page I about recovering administrative costs for LID. MSC with the specification that the loan would be for a term of 15 years. A blue print of the leased space in the Parking Garage was distributed. Approval of Resolution No. 3520: Committee was asked to approve acceptance of LLEBG in the amount of $44,135. The public hearing is scheduled at the Council Meeting tonight. MSC Approval of Soliciting Bids for Project No. C223A: Committee was asked to approve soliciting bids for hangar roof project. This is the last phase of replacing hangar roofs. MSC INFORMATION/DISCUSSION Update on Recycling Program: The committee had expressed a concern over the negative income for some recyclables. Waste Management takes charge of the market and city is not involved in that part of the business. The recycling report shows a 96% participation by single-family dwellings but only a 2.7% participation by multi-family dwellings. A multi-family plan has been formulated and will be implemented in 2003. Apartment complexes have been visited by a Public Works employee to assess recycling needs. As the launch date for this campaign approaches, tenants will receive an informational letter about recycling. The multi-family units will be aggressively contacted about participation in the programs. A complete outline of the program will be ready for presentation in November. Progress Reports on Goals: Council members report that they are determining the costs of the Public Safety Building and are moving forward on the issues of determining a policy on renting jail space to other agencies and deciding the facilities to be included in the building. Fire reports that they are acquiring property to build a new station in the north end of town and planning for other stations is underway. They are looking for more grant money, have reviewed and renewed their contract with Algona. More attention is being paid to Emergency Management, Basic Life Support Transport, Equipment Procurement and upgrading training facilities. Fire has asked for a 2nd Assistant Chief and have put the Annexation issue on the council retreat agenda. Finance reported the billing for Recycling is under control. Parks reports they are moving forward on the new clubhouse and parking, the Master Site Plan for the Cemetery, and are talking to 40 Rentals about land acquisition. The Telecommunications to the Cemetery and Museum have been installed and are functioning. Planning has completed updating the Airport Master Plan, renewed the fuel contract, and completed the hangar roof repair. The Global contract for the parking garage has been signed and retail space is being rented. The process for issuing Code Violations has been improved, progress is being made in developing a Community Center and a Property Manager is on staff. Police report that Municipal Services Meeting Page 2 annexation issues are being considered, the level of service is being determined, a new leash law and fireworks ordinance have been approved and procedures are being determined for the revocation of business licenses. Public Works is working out issues with PSE over the franchise and new tariffs. Their recycling program is running smoothly. Airport Master Plan: Mark Napier, consultant with W & H Pacific, reviewed the airport master plan. He forecasted an increase in activity. Three parcels of land are of interest to airport management. A runway to accommodate corporate air traffic is under consideration. Potential new parking areas are being examined. The w-way parallel taxi system is not adequate and a 3rd taxi run is recommended. Lighting and signing needs to be replaced and the runway pavement needs rehabilitation. A review of the 6 year project list for the Airport was distributed. The Committee asked for time to consider the project list along with the master plan and return with comments and concerns at the next meeting. 2003 Solid Waste Removal Rates: The distribution of Administrative costs among single, commercial and roll off collections has been a concern. Additional services are being considered for 2003. The contractor rates are estimated to be raised in 2004 by 3% and any deficit in 2003 would be covered by the Capital Funds. Additional models to be provided at the next meeting. 2003 Solid Waste Budget: The budget was reviewed and the Program Improvement to provide an accountant for Public Utilities was highlighted. 2003 Police Department Budget: The committee questioned the costs for Valley Comm services. There has been an increase in the number of service calls and calls that were not counted before are now being counted. The request for traffic officers was justified by the high number of complaints of speeding. The incarceration fees paid to other agencies was a concern. PD has little control over this expense as the city jail is limited in it's capacity. Review the Strategic Plan for Aviation: Due to the length of the meeting, this item was tabled until the next meeting. ADJOURNMENT: The meeting was adjourned at 7:25 PM. The next regular meeting is Monday, October 7, 2002, at 5:00 PM in Meeting Room 3. Respectfully submitted, Martha Larsen Administrative Services Secretary Auburn Police Department Municipal Services Meeting Page 3