HomeMy WebLinkAbout01-21-2003 - Minutes -
MUNICIPAL SERVICES COMMITTEE MEETING
January 21, 2003
PRESENT: Councilmembers Singer, Wagner, and Brothers; Mayor Lewis; City of Auburn
Staff: Police Chief Jim Kelly, Assistant Fire Chief Russ Vandver, Planning and Community
Development Director Paul Krauss, Compliance and Facilities Administrator Lynn Rued, Senior
Planner A1 Hicks, Public Works Director Dennis Dowdy, Assistant City Engineer Ingrid Gaub,
Finance Director Shelley Coleman, Solid Waste Supervisor Sharon Conroy, Council Secretary
Tamie Bothell. Others in attendance were Jamelle Garcia, Auburn Flight Service; Robert
Terhune, Brian Banner, Developers.
Minutes of the meeting were tape recorded and are available for review for six (6) years from the date of the
meeting. Please submit items for the agenda no later than S p. tr~ the Wednesday prior to a meeting so packets
can be assembled Thursday morning and distributed Thursday afternoon. Items received after cutoff as
modifications will be discussed but not acted upon, unless emergent.
CALL TO ORDER
Sue Singer, Chairperson, called the meeting to order at 5:00 PM.
Prior to start of meeting, Chairperson Singer announced that Council Secretary, Tamie Bothell
would be coordinating the Committee Agenda starting with the next meeting. Chair Singer
requested that we reduce the duplication of information in the Municipal Services agenda packet
by referring to the items already included in the City Council agenda packet. She also
announced that agenda modification items will be handled as discussion items unless they are of
an emergent nature.
APPROVAL OF MINUTES
The minutes of the previous meetings were approved as written.
CONSENT
Contract C203A, Auburn Station Retail Space - Announcement of bid opening submitted
initially. Announcement of Regency as low bidder introduced as an agenda modification.
Moved, passed and seconded that Committee recommend Council award contract to Regency
NW Construction.
Consultant Agreement w/lntegrus Architecture - Moved, passed and seconded that
Committee recommend Council approve agreement.
Consultant Contract with W & H Pacific for Auburn Airport - Moved, passed and seconded
that Committee recommend Council approve contract.
Resolution 3563 - Memorandum of Understanding with the Seattle-King County
Department of Public Health for Hazardous Waste Management Program - Moved, passed
and seconded that Committee recommend Council adopt resolution.
Ordinance 5726, Solid Waste, New Services - Modifications suggested by Committee -
references to 30-gallon cans will be changed to 32-gallon. Modifications made on submitted
document change rates from monthly to per pickup (page 4); format on page 5 - "Deposit"
shows as column heading rather than repeated modifier. Moved, passed and seconded that
Committee recommend Council adopt ordinance, with referenced modifications.
Sale of Property - Committee and city staff discussed pros and cons of selling .90-acre parcel of
property located on the West Valley Highway. Maps of the area were provided by Lynn Rued.
Developers Terhune and Banner, who have expressed interest in purchasing the property, were
also present at the meeting. Committee decided to proceed with the possibility of sale by
consulting with wetlands biologist and appraiser(s) to further determine feasibility of the sale.
There was additional discussion on Goedecke North property owned by the city. Dennis Dowdy
said that property needed to be retained by the City for its use.
The following items were brought to the meeting as agenda modifications:
Resolution 3562 - Auburn Flight Service Lease - Paul Krauss and Jamelle Garcia both
addressed several questions raised on this resolution. It was submitted as a lease extension, but
Krauss explained it is actually a five-year market adjustment. He said the document as presented
is close to the actual verbiage needed, but still needs a few modifications. The Committee
moved to pass, seconded, and approved adoption of the resolution - with the required
modifications.
Following passage of the resolution, there was additional discussion on Jamelle Garcia's offer to
fund needed improvements (roof and HVAC) in exchange for 50% credit on rent to reimburse
him for those expenses.
Resolution No. 3565 - Identification of Regency NW Construction as Successful Bidder for
Auburn Station Retail Space Commercial Improvements - This resolution further clarifies
the C203A contract covered prior. It spells out why the PCL Construction Services bid was
rejected (they elected to modify the proposal form). Committee moved to pass, seconded, and
approved adoption of the resolution.
INFORMATION/DISCUSSION:
Municipal Services Goals and Priorities - per request of Committee Chair Singer at the last
meeting. Paul Krauss displayed a map and handout which outline items discussed prior. The
map illustrated geographical placement of suggested projects.
Fire:
Possible locations of tim stations.
MunicipalSe~ices Meeting Minutes
Janua~ 21,2003
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Police:
Maintain basic levels of service with four-minute average response time. Avoid
curtailing extra services. Options for housing inmates (Yakima, Benton County,
etc.). Parking issues were brought up as an ongoing challenge. Multi-family
housing problem reduction.
Post Office:
Chair Singer reported that OSHA has taken issue with some things found at the
Auburn facility. Congresswoman Dunn keeps Post Office folder close at hand
and will continue to work on Auburn's behalf.
Airport:
Private management discussed as possibility. Instrument approach system
revisited.
Planning: Lynn Rued working on list of City-owned properties.
Parks:
Improvements at golf course - clubhouse and grounds.
Committee Member Wagner asked whether there might be a more efficient way of handling
dispatch for fire and police rather than Valley Communications. Both Jim Kelly and Russ
Vandver expressed support for the present system. Committee Member Brothers brought up the
amount of investment by the City.
Committee Member Wagner asked whether we should be charging for right-of-way use. No
decision, after brief discussion.
ADJOURNMENT:
Chair Singer adjourned the meeting at 6:55 p.m.
Next regular meeting is Monday, February 3, 2003, at 5:00 p.m. in Meeting Room 3.
Approved this day of February, 2003.
Sue Singer, Chair
Prepared by:
Sara J. Shao-McVay,
Investigations Secretary
Auburn Police Department
MunicipalSewices Meeting Minutes
Janua~ 21,2003
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