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HomeMy WebLinkAbout01-21-2003 - Minutes - MUNICIPAL SERVICES COMMITTEE MEETING January 21, 2003 PRESENT: Councilmembers Singer, Wagner, and Brothers; Mayor Lewis; City of Auburn Staff: Police Chief Jim Kelly, Assistant Fire Chief Russ Vandver, Planning and Community Development Director Paul Krauss, Compliance and Facilities Administrator Lynn Rued, Senior Planner A1 Hicks, Public Works Director Dennis Dowdy, Assistant City Engineer Ingrid Gaub, Finance Director Shelley Coleman, Solid Waste Supervisor Sharon Conroy, Council Secretary Tamie Bothell. Others in attendance were Jamelle Garcia, Auburn Flight Service; Robert Terhune, Brian Banner, Developers. Minutes of the meeting were tape recorded and are available for review for six (6) years from the date of the meeting. Please submit items for the agenda no later than S p. tr~ the Wednesday prior to a meeting so packets can be assembled Thursday morning and distributed Thursday afternoon. Items received after cutoff as modifications will be discussed but not acted upon, unless emergent. CALL TO ORDER Sue Singer, Chairperson, called the meeting to order at 5:00 PM. Prior to start of meeting, Chairperson Singer announced that Council Secretary, Tamie Bothell would be coordinating the Committee Agenda starting with the next meeting. Chair Singer requested that we reduce the duplication of information in the Municipal Services agenda packet by referring to the items already included in the City Council agenda packet. She also announced that agenda modification items will be handled as discussion items unless they are of an emergent nature. APPROVAL OF MINUTES The minutes of the previous meetings were approved as written. CONSENT Contract C203A, Auburn Station Retail Space - Announcement of bid opening submitted initially. Announcement of Regency as low bidder introduced as an agenda modification. Moved, passed and seconded that Committee recommend Council award contract to Regency NW Construction. Consultant Agreement w/lntegrus Architecture - Moved, passed and seconded that Committee recommend Council approve agreement. Consultant Contract with W & H Pacific for Auburn Airport - Moved, passed and seconded that Committee recommend Council approve contract. Resolution 3563 - Memorandum of Understanding with the Seattle-King County Department of Public Health for Hazardous Waste Management Program - Moved, passed and seconded that Committee recommend Council adopt resolution. Ordinance 5726, Solid Waste, New Services - Modifications suggested by Committee - references to 30-gallon cans will be changed to 32-gallon. Modifications made on submitted document change rates from monthly to per pickup (page 4); format on page 5 - "Deposit" shows as column heading rather than repeated modifier. Moved, passed and seconded that Committee recommend Council adopt ordinance, with referenced modifications. Sale of Property - Committee and city staff discussed pros and cons of selling .90-acre parcel of property located on the West Valley Highway. Maps of the area were provided by Lynn Rued. Developers Terhune and Banner, who have expressed interest in purchasing the property, were also present at the meeting. Committee decided to proceed with the possibility of sale by consulting with wetlands biologist and appraiser(s) to further determine feasibility of the sale. There was additional discussion on Goedecke North property owned by the city. Dennis Dowdy said that property needed to be retained by the City for its use. The following items were brought to the meeting as agenda modifications: Resolution 3562 - Auburn Flight Service Lease - Paul Krauss and Jamelle Garcia both addressed several questions raised on this resolution. It was submitted as a lease extension, but Krauss explained it is actually a five-year market adjustment. He said the document as presented is close to the actual verbiage needed, but still needs a few modifications. The Committee moved to pass, seconded, and approved adoption of the resolution - with the required modifications. Following passage of the resolution, there was additional discussion on Jamelle Garcia's offer to fund needed improvements (roof and HVAC) in exchange for 50% credit on rent to reimburse him for those expenses. Resolution No. 3565 - Identification of Regency NW Construction as Successful Bidder for Auburn Station Retail Space Commercial Improvements - This resolution further clarifies the C203A contract covered prior. It spells out why the PCL Construction Services bid was rejected (they elected to modify the proposal form). Committee moved to pass, seconded, and approved adoption of the resolution. INFORMATION/DISCUSSION: Municipal Services Goals and Priorities - per request of Committee Chair Singer at the last meeting. Paul Krauss displayed a map and handout which outline items discussed prior. The map illustrated geographical placement of suggested projects. Fire: Possible locations of tim stations. MunicipalSe~ices Meeting Minutes Janua~ 21,2003 Page 2 Police: Maintain basic levels of service with four-minute average response time. Avoid curtailing extra services. Options for housing inmates (Yakima, Benton County, etc.). Parking issues were brought up as an ongoing challenge. Multi-family housing problem reduction. Post Office: Chair Singer reported that OSHA has taken issue with some things found at the Auburn facility. Congresswoman Dunn keeps Post Office folder close at hand and will continue to work on Auburn's behalf. Airport: Private management discussed as possibility. Instrument approach system revisited. Planning: Lynn Rued working on list of City-owned properties. Parks: Improvements at golf course - clubhouse and grounds. Committee Member Wagner asked whether there might be a more efficient way of handling dispatch for fire and police rather than Valley Communications. Both Jim Kelly and Russ Vandver expressed support for the present system. Committee Member Brothers brought up the amount of investment by the City. Committee Member Wagner asked whether we should be charging for right-of-way use. No decision, after brief discussion. ADJOURNMENT: Chair Singer adjourned the meeting at 6:55 p.m. Next regular meeting is Monday, February 3, 2003, at 5:00 p.m. in Meeting Room 3. Approved this day of February, 2003. Sue Singer, Chair Prepared by: Sara J. Shao-McVay, Investigations Secretary Auburn Police Department MunicipalSewices Meeting Minutes Janua~ 21,2003 Page 3