HomeMy WebLinkAbout09-15-2003CITY OF
CITY OF AUBURN
MUNICIPAL SERVICES COMMITTEE
WASHINGTON
September 15, 2003
II.
III.
MINUTES
CALL TO ORDER - 5:00 PM, CONFERENCE ROOM NO. 3
Chair Singer called the meeting to order at 5:00 PM in Conference Room 3
located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn.
Members included: Chair Sue Singer, Vice Chair Rich Wagner and Member
Stacey Brothers and Mayor Pete Lewis. Staff members included: Police Chief
Jim Kelly, Assistant Chief Bob Lee, Officer Jeff McClane, Fire Chief Bob
Johnson, Finance Director Shelley Coleman, Solid Waste Supervisor Sharon
Conroy, Senior Planner Al Hicks, Community Development Administrator David
Osaki, Project Engineer Jennifer Dvorak. Other guests in attendance included:
Bill Peloza and Lynn Norman. The meeting was tape recorded.
AGENDA MODIFICATIONS
Information/Discussion Item C (Project No. C203B Auburn Station Commercial
Improvements Phase I1. Permission to Advertise) was moved to Consent Items.
CONSENT ITEMS
Approval of Minutes
Minutes of the September 2, 2003 Municipal Services Committee meeting
B. Surplus Property
Police Department
City Council to authorize the surplus and disposal of the following
equipment no longer of use to the City:
1 Cannondale Mountain Bike, blue, no Serial or City ID number
1 Trek Mountain Bike, City ID ff~:)01 21 00 261
Auburn Station Commercial Improvements, Phase II- Permission to
Advertise Proiect No. C203B
City Council award Small Works Contract 03-03, Project Number C304A,
"K" Street SE Storm Improvements, to Scotty's General Construction on
their Iow bid of $249,858.00 plus WA state sales tax of $21,987.50 for a
total contract price of $271,845.50.
Municipal Services Minutes September 15, 2003
IV.
Vice Chair Wagner moved and Member Brothers seconded to approve the
Consent Agenda.
MOTION CARREID UNANIMOUSLY. 3-0.
ORDINANCES AND RESOLUTIONS
Ordinances
No Ordinances submitted for Committee review
B. Resolutions
Resolution No. 3631
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Agreement
between the City of Auburn and American Funeral and Cemetery
Trust Services for the purpose of administering and managing
client funds paid to the City pursuant to pre-arrangement sales
contracts for collective investment in a master trust.
Vice Chair Wagner questioned why there was no mention of the
specific 1.97% management fee shown in prior presentations (Page
3, Paragraph 6). There was a discussion on the fee on whether it
was monthly or per annum. Finance Director Coleman clarified that
it was per annum. Vice Chair Wagner asked that language be
included which delineates specifically how the fee will be changed
or increased. Vice Chair Wagner also questioned the amount of
insurance (9a).
The Resolution was pulled for inclusion of fee specificity and will be
brought back to the next meeting.
Resolution No. 3641
A Resolution of the City Council of Auburn, authorizing the Mayor to
apply for a Local Law Enforcement Block grant on behalf of the City
of Auburn, Washington. A brief discussion ensued on how the
funds have been used in the past.
Vice Chair Wagner moved and Member Brothers seconded to
recommend approval of Resolution No. 3641.
MOTION CARREID UNANIMOUSLY. 3-0.
INFORMATION/DISCUSSION ITEMS
Multiple Family Housing
Chief Kelly related that much has been accomplished cooperatively just
after a year since the Ordinance was adopted. Chief Kelly introduced and
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Municipal Services Minutes September 15, 2003
then deferred to Officer Jeff McClane, Housing Officer. Officer McClane
said that the Multi-Family Housing Committee, which includes owners,
operators and tenants, discusses challenges they encounter. The seven-
member Committee is presently short two members, and names have
been submitted for replacements. Once problems have been identified,
this Committee works with an Action Team of city employees to solve the
problems. Officer McClane stated he is in frequent contact with
Committee members.
Officer McClane also spoke of the quarterly landlord training seminars that
are made available. He said he gets many questions from people either
owning or managing single-family rentals.
Mayor Lewis said he considers this Ordinance and subsequent
improvements as a result to be one of the most satisfactory
accomplishments in recent years. The coordination of efforts has
produced excellent results.
Airport Management Contract
Planning and Community Development Director Paul Krauss submitted a
memorandum regarding the City Attorney's opinion on conflicts of interest
regarding the airport management contract.
City Attorney Dan Heid stated that it is possible to develop an appropriate
contract and he will proceed with drafting a contract for review by the City
Council.
Director Krauss reported that only two entities responded to the
publications calling for management from the private sector. One of those
subsequently withdrew, and a new corporate entity created by the CEO of
Aubum Flight Service stayed in the process. Mr. Garcia, CEO of Auburn
Flight Service, displayed a willingness to deal with the conflict of interest
issue in a forthright manner, as evidenced by draft contract language he
submitted earlier.
Solid Waste Budget
Solid Waste Supervisor Sharon Conroy distributed a budget packet to the
Committee. Chair Singer asked for clarification on contracting multi-family
complexes to set up recycling (160 for 2003 and 200 for 2004). Ms.
Conroy said the 200 meant increasing the 2003 number by 40, for a total
of 200 for year 2004. She said the City is now at 49% participation for
multi-family units primarily due to efforts by Kathleen DeKruyf.
It was suggested that the household hazardous waste events receive
better publicity. Ms. Conroy said these are County events but the City can
also publicize them.
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Municipal Services Minutes September 15, 2003
VI.
Also questioned were the two additional activities per year mentioned in
both the 2003 and 2004 work program goals. Conroy said that each year
two new projects are undertaken.
Police Department 2004 Budqet
Chief Kelly and Assistant Chief Lee presented the budget packet. There
were few questions, other than clarification on the outside jail service.
Chief Kelly echoed the Mayor's enthusiasm for the multi-family housing
ordinance.
ADJOURNMENT:
With no further business, the meeting adjourned at 6:15 P.M.
Approved this (~ day of October, 2003.
Sue Singer, Chair
Sara Shao-McVay
Police Department Secretary
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