HomeMy WebLinkAbout11-17-2003CITY OF
MUNICIPAL SERVICES COMMITTEE
WASHINGTON
November 17, 2003
Minutes
CALL TO ORDER- 5:00 PM, CONFERENCE ROOM NO. 3
Chair Sue Singer called the meeting to order at 5:00 PM in Conference Room 3
located on the second floor of Auburn City Hall, 25 West Main Street, Auburn.
Members included: Chair Sue Singer, Vice Chair Rich Wagner and Member
Stacey Brothers. Staff members present included: Mayor Pete Lewis, Police
Chief Jim Kelly, Acting Fire Chief Russ Vandver, Planning & Community
Development Director Paul Krauss, Public Works Director Dennis Dowdy,
Finance Director Shelley Coleman, City Attorney Dan Heid and Police
Department Secretary Martha Larson. Also present were: Councilmember-elect
Lynn Norman, Councilmember-elect Bill Peloza, Jeffrey Oliphant, Auburn on
Main, LLC; Jan Dorbritz of Dorbritz Architects; David Buckholtz of Sierra
Construction Co.; Gary Young of Polygon Northwest Company; Garrett Huffman
of Master Builders Association; and Auburn School District representatives Linda
Cowan, Crain Schumaker, and Mike Newman. The meeting was tape recorded.
I1.
II1.
AGENDA MODIFICATIONS
Under Discussion Items, an item, Revised Impact Fees, was added. Item IV.B
Resolution No. 3655 was removed from the Agenda.
CONSENT ITEMS
A. Approval of Minutes
Minutes of the November 3, 2003 Municipal Services Committee
meeting.
B. Surplus Property
1. Police Department
City Council to authorize the surplus and disposal of the following
equipment no longer of use to the City:
1 - Wollensak Cassette System, Model 2852, ID Tag #021 408
Vice Chair Wagner moved and Member Brothers seconded to approve
the Consent Agenda.
Municipal Services Minutes November 17, 2003
IV.
MOTION CARRIED UNANIMOUSLY. 3-0.
ORDINANCES AND RESOLUTIONS
Ordinances
There were no Ordinances submitted for Committee review
B. Resolutions
There were no Resolutions for Committee review.
INFORMATIONIDISCUSSlON ITEMS
Ordinance 5802
City Attorney Dan Heid reported that this Ordinance deals with pre-council
procedures (amending Chapter 2.06 of the Auburn City Code) and
providing for adoption of rules of procedures (subsequently able to be
amended by Resolution.) The current provisions of the Auburn City Code
provide for rules of procedure for City Council meetings in Chapter 2.06 of
the Auburn City Code. With few exceptions, most of the procedures and
provisions of that Chapter are not required to be adopted in the form of an
Ordinance. In order to provide greater flexibility for the City Council to
adjust and address issues with respect to its rules of procedure, it is
appropriate to amend the provisions of the chapter, calling out from the
Code those things that do not need to be adopted via Ordinance, and
leading them in a form that can subsequently be amended or modified
through Resolution. The advantage of doing his is that, except where
required by law in Ordinance form, the procedures may be amended less
formally through Resolution. Additionally, the amendments of these
procedures can become effective upon passage of the Resolution, rather
than then delay time built into adoption of Ordinances. The provisions,
however, also do include some revision that hope to make the process
involved in City Council meetings more manageable. With the impending
televising of City Council meetings, this change seems appropriate and
timely.
After discussion, Attorney Heid agreed to return with a revised Ordinance
at a future meeting.
Ordinance 5803
City Attorney Dan Heid reported that this Ordinance amends various
sections of the Auburn City Code relating to Boards and Commissions of
the City and providing uniformity among the provisions dealing with
removal of members of Boards and Commissions. Currently, the City of
Auburn has a number of different Boards and Commissions operating
under the direction of the City Council. The provisions of these Boards and
Commissions were developed via Ordinance at different times and for
different purposes. However, the Ordinances relating to the various Boards
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Municipal Services Minutes November 17, 2003
VI.
and Commissions do not address some issues with consistency or
uniformity. Specifically, the provisions whereby members of a Board or
Commission may be removed differ clearly among the various Boards and
Commissions. The purpose of this Ordinance is to provide uniformity
among how Boards and Commissions of the City will be treated with
respect to removal of members. Concerns expressed by Committee
members included Civil Service Committee rules and the seating
arrangement for Council.
Public Safety Building Lease
Finance Director Shelley Coleman presented the proposed Public Safety
Building Lease Agreement. The Committee expressed concern over
whether or not this type of agreement would be acceptable to the State
Auditor and the Attorney General. Director Coleman stated that she would
research and address this matter.
School Impact fees
Vice Chair Wagner revisited the consensus of the last meeting to use a
phase in plan over three years to increase school impact fees. He then
presented a spreadsheet that included three scenarios (1) Auburn school
District's requested increase, (2) the City Council's suggestion of a three
year phase in and (3) Wagner's revised two year phase which would raise
the fee to $3,250 on 01/01/04 and to the Capital Plan level on 01/01/05.
Auburn School District representative Craig Schumaker stated that the
District is rapidly acquiring many new students and they need more money
to build new schools as soon as possible. Gary Young of Polygon
Northwest Company stated his company is not prepared to have impact
fees raised so high, so quickly. He expressed his concern of being able to
provide affordable housing.
Chair Singer asked for a recommendation to present scenario (3), with a
two year phase-in to the City Council. Chair Singer agreed, Vice-Chair
Wagner agreed, Member Brothem did not.
ADJOURNMENT:
With no further business, the meeting adjourned at 6:05 P.M.
Approved this / aayof December, 2003.
Chair Sue Singer
Police Department Secretary
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