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Home My WebLink About04-05-2004CITY OF MUNICIPAL SERVICES COMMITTEE I1. II1. IV. WASHINGTON April 5, 2004 Minutes CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room 3 located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Members included: Chair Gene Cerino and Member Bill Peloza, Vice Chair Wagner was excused. Staff members present included: Mayor Pete Lewis, Police Chief Jim Kelly, Assistant Police Chief Bob Lee, Assistant Fire Chief Mike Gerber, Finance Director Shelley Coleman, City Attorney Dan Heid, Planning and Community Development Director Paul Krauss, Parks & Recreation Director Daryl Faber and Administration Secretary Tamie Bothell. Others in attendance included: Auburn Airport Manager Jamelle Garcia, Dave Ward and John Vodry from NW Hangers. AGENDA MODIFICATIONS There were no agenda modifications. FIRE & POLICE DEPARTMENT REPORTS Fire Department Assistant Fire Chief Mike Gerber reported on the surplus items of equipment that includes a 1987 Mack Pumper. He reported that the Pumper is no longer of use and will be surplused and sold to another agency. Police Department Police Chief Jim Kelly reported on the construction progress of the new building, the 2004 budget and staffing issues. CONSENT ITEMS Minutes of the March 15, 2004 Municipal Services Committee meeting. Member Peloza requested an amendment to item V.C Ordinance No. 5829 - Dangerous Do.qs of the March 15, 2004 minutes as follows: in the third paragraph change the word "they" to "the Committee" and add to the end of the paragraph and sentence - "He also suggested that the weight be reduced to 20 pounds to include smaller dogs with a high propensity to bite. Municipal Services Minutes April 5, 2004 Fire Department City Council to approve the surplus and disposal of the following equipment: ea ea 11 ea ea ea ea ea ea ea ea ea ea ea ea ea ea. ea ea ea ea ea ea ea ea ea ea ea ea ea ea ea ea ea ea ea ea ea ea ea ea ea ea ea ea ea ea ea ea ea ea File Cabinets, 17" x 23", (Drawer-Drawer-File) Office Chair File Cabinets, 36" x 19" (2 Drawer) Countertop, 105" x 24" File Cabinets, 18" x 29" (4 Drawer) "L" Shaped Countertop, 69" x 36" x 15.5" File Cabinet, 18" x 26.5" (4 DraWer) Countertop, 24" x 35" Shelf Unit, 18" x 30" Countertop, 24" x 40" Metal Plan Review Table, 38" x 60" (Box/Box/File) Countertop, 23" x 55" Roller Stand w/Folding Extension, 26.5" x 15" Cabinet, 18" x 31" Cabinets, 32" x 18" Shelf on Rollers, 31" x 28.5' Cabinet, 14" x 26" Corner Countertops, 36" x 36.5" Wall Mount Shelf, 40" x 40" Countertop, 30" x 24" File Cabinet, 28.5" x 16" (Box/Box) Countertop, 23.5" x 32" Corner Countertop, 36" x 38" Corner Countertop, 42" x 42" Wrap-Around Partition Countertop, 15" x 17.5' Partitions, 28" x 40" Partition, 34" x 40" Partition, 28" x 34" Partition, 28" x 28" Partition, 40" x 42" Partition, 30.5" x 41" Countertop, 19.5" x 21" Countertop, 19.5" x 17.5" Countertop, 40" x 30" Countertop, 24.5" x 24" Countertop, 24" x 29" Countertop, 40" x 60" Countertop, 30" x 40" Desk Unit, 21.5" x 77" Bunn Auto Coffee Pot Plan Review Stool, 28" Tall Wall Mount Letter Shelf Shelf, 60.5" x 12" Shelf, 11.25" x 72" Shelves, 11.25" x 96" Wall Mount Shelf, 12" x 48" Wall Mount Shelf, 12" x 60" Power Poles Maytag Washer, Model #LA412, Serial #327165 Maytag Dryer, Model #LDE213, Serial #316356 Page 2 Municipal Services Minutes April 5, 2004 VI. Member Peloza moved and Chair Cerino seconded to approve the Consent Agenda as amended. MOTION CARRIED UNANIMOUSLY. 2-0. ORDINANCES AND RESOLUTIONS A. O~inances Ordinance No. 5837 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 1.25.010, 1.25.050, 1.25.060, 8.04.280, 8.12.020, 8.12.080, 8.20.030, 8.28.020, 8.32.070, 8.40.030, 9.66.020, and 9.66.900 of the Auburn City Code related to nuisance penalties. Councilmember Peloza moved and Chair Cerino seconded to recommend approval of Ordinance No. 5837. MOTION CARRIED UNANIMOUSLY. 2-0. Resolutions There were no Resolutions for the Committee's review. INFORMATION/DISCUSSION ITEMS Golf Course Clubhouse Feasibility Study Parks and Recreation Director Daryl Faber introduced Architect David A. Clark to the Committee members and stated that Mr. Clark has experience working on a number of different clubhouses throughout the area. Mr. Clark presented a draft report dated 4/5/04 to the Committee members identifying the Project Scope, Preliminary Analysis, Revenue, Final Analysis, Cost Estimates and the Executive Summary. Mr. Clark also discussed the site plan and placement of the new clubhouse. He explained that there are three preliminary concepts being considered: Concept A 6,900 to 8,600 sq ft. 100-restaurant/bar seating 1,800 sq. ft pro shop 2,600 sq ft cart barn Estimated Cost: $2,948,146 Concept B 8,628 sq. ft 160-restaurant/bar seating 800 sq ft pro shop 2,600 sq. ft. cart barn Estimated Cost: $3,403,536 Page 3 Municipal Services Minutes April 5, 2004 Concept C 4,696 sq. ft. 60-restaurant/bar seating 800 sq ft pre shop 2,600 sq. ft. cart barn Estimated Cost: $2,383,344 Mr. Clark reviewed the parking summary, indicating that Concept B would have require the largest increase of required parking with 108 additional stalls, Concept A would require 90 stalls and Concept C with 78 additional. The Committee concurred that parking is a very important aspect and will need to be increased and improved. Mr. Clark concluded with the projected revenues assuming the building construction, parking and changes to the golf course are completed in 2005, with the renovated clubhouse opening in April 2006, the increase in rounds played would vary from 1% to 3% from the previous year, skipping the year of construction. He added based on projections from 2003 to 2007 we should see an average annualized growth of 3.9% Director Faber reported that the Request for Interest and Qualifications (RFQ) to the retardant industry will be published in the newspaper within the next two weeks and will provide the Committee information on partnership/concessionaire opportunities. Bo Reynolds Property Easement Finance Director Shelley Coleman requested that we reschedule this item to the next meeting, when Vice Chair Wagner will be present. Chair Cerino concurred. Auburn Municipal Airport Hangar Development Finance Director Shelley Coleman reported that NW Hangar, LLC has approached the City to lease land on the eastern side of the airport to build additional hangars. Ms. Coleman explained some of the areas of concerns, which are that there is limited space left on the eastern side of the runway for development; there could be a surplus of hangar spaces if the two tardy developers decide to build, commercial business facilities on the east side should be considered as it follows the Airport Master Plan and there is pending federal legislation allowing FAA airport grant money for infrastructure improvements (e.g. runway, taxiways) that Auburn can apply for. Airport Manager Jamelle Garcia also expressed his concerns with further hangar development. He recognizes that NW Hangars does build exceptionally well-constructed quality hangars. However, the current properties available are prime, commercial uses and would it would be more feasible to the Airport for commercial use. Page 4 Municipal Services Minutes April 5, 2004 Chair Cerino thanked Dave Ward and John Vodry for coming, however it was the consensus of the Committee that at this time, the airport property space be set aside for possible future City use, especially with the FAA grant opportunities available. Rabanco's Operational Changes to Solid Waste Program Finance Director Shelley Coleman reported that due to King County's decision which eliminates private transfer stations from the County's solid waste program, Rabanco sued King County over a planned $10-per-ton increase in the fee-haulers pay to dump at Cedar Hills Landfill and also maintains this will require more truck trips between neighborhoods and transfer stations. The County is offering to increase the hours of operation at the Bow Lake Transfer Station for Waste Management and Rabanco from 8:00 PM to 6:00 AM to help accommodate the companies needs. Ms. Coleman will keep the Committee updated on this issue. Ordinance No. 5829 - Dangerous Dogs Chair Cerino advised the Committee that the Ordinance passed through the Planning & Community Development Committee at their last meeting held on March 22, 2004 and was recommended for City Council approval. Therefore, it will be scheduled for the City Council meeting on April 19, 2004. ADJOURNMENT: With no further public business the meeting adjourned at 6:00 P.M. Approved this "~4-'day of April, 2004. Gene Cerino, Chair Tam'ie Bothell Administration Secretary Page 5