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Home My WebLink About07-19-2004 MUNICIPAL SERVICES COMMITTEE July 19, 2004 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn, WA. Councilmembers included: Chair Gene Cerino, Vice Chair Rich Wagner and Member Bill Peloza. Staff members present included: Mayor Pete Lewis, Police Chief Jim Kelly, Fire Chief Russ Vandver, Planning & Community Development Director Paul Krauss, Finance Director Shelley Coleman, Solid Waste Supervisor Sharon Conroy, City Attorney Dan Heid, Parks and Recreation Director Daryl Faber, Cemetery Coordinator Arnie Galli and Administration Secretary Tamie Bothel!. Others in attendance included: Citizen Michael Bocatch. II. AGENDA MODIFICATIONS There were no agenda modifications. III. CONSENT ITEMS A. Approval of Minutes 1. Minutes of the July 6, 2004 Municipal Services Committee meeting. B. Contract Administration 1. Public Works Project Number C321 A City Council to approve Final Pay Estimate No.4 to Small Works Contract 03-26 with Lincoln Construction, Inc., and accept construction of Project No. MS 772, City Hall/Fire Station No. 31 Improvements Member Peloza requested that in the future, if there is an overrun, regardless of how small, that an explanation be provided. Vice Chair Wagner moved and Member Peloza seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 3-0. Municipal Services Minutes July 19, 2004 IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5857 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 10.40.020, 10.40.025 and 10.40.035 of the Auburn City Code relating to off-street parking. Vice Chair Wagner moved and Member Peloza seconded to approve Ordinance No. 5857. MOTION CARRIED UNANIMOUSLY. 3-0 V. INFORMATION/DISCUSSION ITEMS A. Curbside Recycling Single-Stream Proposal Solid Waste Supervisor Sharon Conroy introduced Ben Whitley from Waste Management. Mr. Whitley demonstrated the new 96-gallon cart that is being offered to residents and businesses. The new size simplifies using several bins in one large co-mingling bin. Chair Cerino was concerned about the size and weight of the 96-gallon cart since not all citizens will be able to lift and pull this larger cart. Mr. Whitley verified that all three sizes: 25, 64 and 96 gallons will be available for customers to choose from. Vice Chair Wagner questioned how these larger bins would be tipped into the trucks. Mr. Whitley noted that there is a new fully automated system making it so the driver will not have to get out of the truck. Member Peloza inquired about any increase in cost with the larger cart? Mr. Whitely stated that there would be no increases at this time. The Committee recommended the option of single stream recycling, with Waste Management offering three different sizes (36, 64 and 96 gallons) and no additional cost to the citizens or the City. B. Potential Development of Downtown Parking Planning and Community Development Director Paul Krauss discussed the City's parking lots and explained that why they are a vital resource. The City has received an inquiry on one of the lots; they are interested in trading the City property for a condominium site. The City maintains that the parking lots are valuable where they sit, however there is a new concept where you build over them, maintaining parking on the ground level and allowing construction in air rights. Air right construction is not an uncommon thing on the East coast, yet there are currently only two Page 2 Municipal Services Minutes July 19, 2004 examples of this in Washington State. The significant one being the Convention Center expansion building across Pike Street, with the Cheesecake Factory restaurant on the ground floor then the Convention Center with condominiums on top. Director Krauss suggests that we move forward on a Request For Proposals (RFP), working with Hugh Spitzer. Mayor Lewis added that we place conditions on the RFP and have control over what kinds of things are built. It's to the City's benefit to have residential/commercial development in our Urban Center, downtown, where we want it to be. Vice Chair Wagner inquired about how aesthetically eye pleasing these air right buildings are and asked if underground parking lots have been reviewed. Director Krauss stated that the interest we are trying to preserve for the City is 'x" amount of ground level parking spaces approximate to Main Street Chair Cerino inquired about Smart Zoning alternatives and inquired about height requirements. Director Krauss responded that C2 eliminated the height restriction, however there is a step back requirement that is tied to the width of the street frontage. Member Peloza stated that he appreciates the "thinking outside of the box" as a way to carry growth into the future. He inquired about whether the Fire Department would have the adequate equipment to reach the height of these new buildings. The Committee concurred that air rights are worth looking into for the future growth of the City. C. Auburn Golf Course Clubhouse Parks and Recreation Director Daryl Faber gave the Committee an update on the feasibility study on a new clubhouse. David Clark with Clark Architects will have a complete copy of the scope within the next few weeks. Director Faber outlined and reviewed each of the proposed recommendations as they relate to siting, tournament/banquet facilities, restaurant/pro-shop size, cart barn siting and parking. A discussion of potential restaurant, parking and banquet needs ensued and the Committee members felt that there is a great need for a new clubhouse and parking but focus and confidence should not be put into the restaurant. However, more financial information is needed before any decision or directions can be made. Vice Chair Wagner requested a spreadsheet be prepared with the financial analysis showing where the money comes from that is not collected now, and how we would pay the debt. He would like to have it how it is a good solid investment. Page 3 Municipal Services Minutes July 19, 2004 Member Peloza inquired about the maintenance of the facility and who is responsible. The facilities are run down and need major repairs. Chair Cerino stated he would not support any repair or remodel to the existing building. He recommended that we look into a modular-type facility if needed. Director Faber reported that there are still four projects left to complete on holes 1,2, 10 and 11. He will be meeting the Mayor and Finance Director on the financial aspects next week and will be back with an update at a future date. D. Mountain View Cemetery Parks and Recreation Director introduced Cemetery Coordinator Arnie Galli and discussed the Mountain View Cemetery Master Plan. The City owns 10 acres of undeveloped land to the west of the cemetery site that is currently not detailed in any long-range planning or in the master plan site. At the current rate of burials, there will be no land available to sell in less than 10 years. The scope of the service is to complete a master site plan, develop a schematic design and prepare costs and revenue estimates for the construction and operation of a new mausoleum structure. The selected architect will make their recommendations at two public meetings and to the City Council. Member Peloza requested the following change to the contract for grammatical corrections. (1) spacing on first paragraph of Exhibit A, Page 1 in the address of JGM Landscape Architects (2) on page 9, third sentence, typographical error in the word CITY. He also questioned on page 2 in the blank space, what is the staff recommending for the cost of the consultant services. Director Faber stated that the contract will not exceed the $18,000 contract amount. Also, on page 8 , Termination of the Agreement, the termination date is 20 days and not the usual 30 days. Mayor Lewis responded that on a time sensitive consultant agreement, the termination date is usually irrelevant. The Committee concurred to recommend this Resolution to City Council. VI. ADJOURNMENT: With no further public business the meeting adjourned at 6:25 AM. Approved this J~ ~day of f'Y,t~4. Ç!/N ,~ ~~~~ Gene cèfÎrÍo, hair Tam'f'e Bothell Administration Secretary Page 4