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HomeMy WebLinkAbout09-07-2004 MUNICIPAL SERVICES COMMITTEE September 7, 2004 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn, WA. Council members included: Chair Gene Cerino, Vice Chair Rich Wagner and Member Bill Peloza. Staff members present included: Mayor Pete Lewis, Police Chief Jim Kelly, Assistant Police Chief Bob Lee, Fire Chief Russ Vandver, Assistant Fire Chief Mike Gerber, Planning & Community Development Director Paul Krauss, Finance Director Shelley Coleman, Public Works Director Dennis Dowdy, City Attorney Dan Heid, Ryan Johnstove, Traffic Engineering Sharon Hlavka Solid Waste Supervisor and Administrative Secretary Tamie Bothel!. II. AGENDA MODIFICATIONS There were no agenda modifications. III. CONSENT ITEMS A. Approval of Minutes 1. Minutes of the August 16, 2004 Municipal Services Committee meeting. Vice Chair Wagner moved and Member Peloza seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinances There are no Ordinances for Committee's review. B. Resolutions There are no Resolutions for Committee's review. V. INFORMATION/DISCUSSION ITEMS A. Ordinance No. 5867 Prohibited Parking Areas - NE Auburn Municipal Services Minutes September 7,2004 Chair Cerino recommended that this item be tabled for further study and review. He has been asked by Mayor Lewis to meet with the dental office and discuss options for future parking. Vice Chair Wagner commented that with so many small streets and the need for additional parking, residents are creating parking areas in their front yards. He also inquired what triggered this situation. Planning & Community Development Director Paul Krauss explained that the review of the general administration thresholds are outdated and need to updated. Public Works Director Dennis Dowdy also commented that they have received numerous complaints and was asked by the community to help find a solution. Vice Chair Wagner moved and Member Peloza seconded to table Ordinance No. 5867 for further study and review. MOTION CARRIED UNANIMOUSLY. 3-0. B. Overview of the Ambulance Transport Contract Chief Russ Vandver announced that the Fire Department is looking toward private ambulance services. Assistant Fire Chief Mike Gerber updated the Committee that the Request For Proposals should be ready by the end of the year. We continue to follow the guidelines set by the City of Kent who is the first City to implement a contract for Basic Life Support transports. Vice Chair Wagner expressed concerns about how private ambulance services collect for those who do not have insurance and requested that there be a clause for write-off process for indigent citizens. A discussion ensued regarding educating our citizens about not using aid cars as a transport service. Councilmember Peloza requested that Assistant Fire Chief Gerber obtain documentation and comparisons from other cities and bring these back to the Committee to review & study. C. Espresso Cart at Auburn Justice Center Planning and Community Development Director Paul Krauss reported that several parties have approached the Mayor about opening an espresso stand in the Auburn Justice Center. The Committee discussed the idea and recommended that a process be established for a bidding process making it fair for all interested businesses. Director Krauss will work on this and return at the next meeting scheduled for September 20th with potential locations, a bidding process, lease options, perspective conditions and a RFP. D. Budget Reviews Page 2 Municipal Services Minutes September 7, 2004 1. Airport Fund Finance Director Shelley Coleman presented the Airport Fund budget, including contract administration, planned projects and debt services. She presented a summary of the Capital Facilities Plan projects which include: striping & seal coating for Taxiway; Relocating Rotating Beacon; Obstruction Removal of trees; REIL Lights which guide aircraft, as well as the 2005 Goals. Member Peloza pointed out that the 2005 budget is now in the positive and how far we have come from deficit. He also recommended changes in the Department Overview. The change is under the sentence that reads the City manages to be changed to the Airport Mana~ement manages. Also under 2004 Accomplishments the 1 s and last bulleted items are repetitive. The Committee recommended removal of the 1 st bulleted item. 2. Commercial Retail Fund Planning & Community Development Director Paul Krauss presented the Commercial Retail Fund budget. He announced that they had hoped to be further along with tenant leasing and in fact just lost one lease due to bankruptcy. He reviewed the shared costs for maintenance and security, as well as announcing that the Kiss and Ride parking area is nearly completed. We are also discontinuing the brokerage fee contract with the hiring of the new Economic Development Manager we can do this in-house saving the City the brokerage fee. Member Peloza requested that the line item for the 2005 Goals be split into two separate goals, highlighting each. 3. Solid Waste Division Solid Waste Supervisor Sharon Hlavka presented the Solid Waste Division budget. She announced that the 2005 Budget is very similar to last years. She noted that Item 41 under Professional Services this fee went to RST for cost of living increases we absorbed into the budget instead of passing onto residents. The Committee recommended that emphasis be put on improving & increasing the number of multi-family participants for 2005 Goals. 4. Police Department Police Chief Kelly presented the 2005 Police Department Budget. He announced that the 2005 budget is basically the same budget as last year. He reviewed labor costs and the ability to control outside Jail Advisory Group. He announced that the 2nd Assistant Police Chief position was eliminated and they have added a Detective position. The Committee commented on the layout Page 3 Municipal Services Minutes September 7,2004 design of the budget with the side note explanation of each line item change it helped clarify and eliminate questions. Member Peloza commented on the need to include the Police Volunteers under the 2004 Accomplishments and reflect how many of their logged-in hours relieved the department's administrative duties and also include 2005 Goals for the volunteers as well. VI. ADJOURNMENT: With no further public business the meeting adjourned at 6:45 PM. Approved this ~()-tL day of September, 2004. ~¿/~ ene Cerino, Chair Y.' '~ ~=ell Administration Secretary Page 4