HomeMy WebLinkAbout09-07-2004
MUNICIPAL SERVICES COMMITTEE
September 7, 2004
Minutes
I. CALL TO ORDER
Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room
No.3, located on the second floor of Auburn City Hall, 25 W. Main Street,
Auburn, WA. Council members included: Chair Gene Cerino, Vice Chair Rich
Wagner and Member Bill Peloza. Staff members present included: Mayor Pete
Lewis, Police Chief Jim Kelly, Assistant Police Chief Bob Lee, Fire Chief Russ
Vandver, Assistant Fire Chief Mike Gerber, Planning & Community Development
Director Paul Krauss, Finance Director Shelley Coleman, Public Works Director
Dennis Dowdy, City Attorney Dan Heid, Ryan Johnstove, Traffic Engineering
Sharon Hlavka Solid Waste Supervisor and Administrative Secretary Tamie
Bothel!.
II. AGENDA MODIFICATIONS
There were no agenda modifications.
III. CONSENT ITEMS
A. Approval of Minutes
1. Minutes of the August 16, 2004 Municipal Services Committee
meeting.
Vice Chair Wagner moved and Member Peloza seconded to approve
the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
There are no Ordinances for Committee's review.
B. Resolutions
There are no Resolutions for Committee's review.
V. INFORMATION/DISCUSSION ITEMS
A. Ordinance No. 5867 Prohibited Parking Areas - NE Auburn
Municipal Services Minutes
September 7,2004
Chair Cerino recommended that this item be tabled for further study
and review. He has been asked by Mayor Lewis to meet with the dental
office and discuss options for future parking.
Vice Chair Wagner commented that with so many small streets and the
need for additional parking, residents are creating parking areas in their
front yards. He also inquired what triggered this situation. Planning &
Community Development Director Paul Krauss explained that the
review of the general administration thresholds are outdated and need
to updated. Public Works Director Dennis Dowdy also commented that
they have received numerous complaints and was asked by the
community to help find a solution.
Vice Chair Wagner moved and Member Peloza seconded to table
Ordinance No. 5867 for further study and review.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Overview of the Ambulance Transport Contract
Chief Russ Vandver announced that the Fire Department is looking
toward private ambulance services. Assistant Fire Chief Mike Gerber
updated the Committee that the Request For Proposals should be
ready by the end of the year. We continue to follow the guidelines set
by the City of Kent who is the first City to implement a contract for
Basic Life Support transports.
Vice Chair Wagner expressed concerns about how private ambulance
services collect for those who do not have insurance and requested
that there be a clause for write-off process for indigent citizens.
A discussion ensued regarding educating our citizens about not using
aid cars as a transport service.
Councilmember Peloza requested that Assistant Fire Chief Gerber
obtain documentation and comparisons from other cities and bring
these back to the Committee to review & study.
C. Espresso Cart at Auburn Justice Center
Planning and Community Development Director Paul Krauss reported
that several parties have approached the Mayor about opening an
espresso stand in the Auburn Justice Center. The Committee
discussed the idea and recommended that a process be established for
a bidding process making it fair for all interested businesses. Director
Krauss will work on this and return at the next meeting scheduled for
September 20th with potential locations, a bidding process, lease
options, perspective conditions and a RFP.
D. Budget Reviews
Page 2
Municipal Services Minutes
September 7, 2004
1. Airport Fund
Finance Director Shelley Coleman presented the Airport Fund
budget, including contract administration, planned projects and debt
services. She presented a summary of the Capital Facilities Plan
projects which include: striping & seal coating for Taxiway;
Relocating Rotating Beacon; Obstruction Removal of trees; REIL
Lights which guide aircraft, as well as the 2005 Goals.
Member Peloza pointed out that the 2005 budget is now in the
positive and how far we have come from deficit. He also
recommended changes in the Department Overview. The change
is under the sentence that reads the City manages to be changed
to the Airport Mana~ement manages. Also under 2004
Accomplishments the 1 s and last bulleted items are repetitive. The
Committee recommended removal of the 1 st bulleted item.
2. Commercial Retail Fund
Planning & Community Development Director Paul Krauss
presented the Commercial Retail Fund budget. He announced that
they had hoped to be further along with tenant leasing and in fact
just lost one lease due to bankruptcy. He reviewed the shared
costs for maintenance and security, as well as announcing that the
Kiss and Ride parking area is nearly completed. We are also
discontinuing the brokerage fee contract with the hiring of the new
Economic Development Manager we can do this in-house saving
the City the brokerage fee.
Member Peloza requested that the line item for the 2005 Goals be
split into two separate goals, highlighting each.
3. Solid Waste Division
Solid Waste Supervisor Sharon Hlavka presented the Solid Waste
Division budget. She announced that the 2005 Budget is very
similar to last years. She noted that Item 41 under Professional
Services this fee went to RST for cost of living increases we
absorbed into the budget instead of passing onto residents. The
Committee recommended that emphasis be put on improving &
increasing the number of multi-family participants for 2005 Goals.
4. Police Department
Police Chief Kelly presented the 2005 Police Department Budget.
He announced that the 2005 budget is basically the same budget
as last year. He reviewed labor costs and the ability to control
outside Jail Advisory Group. He announced that the 2nd Assistant
Police Chief position was eliminated and they have added a
Detective position. The Committee commented on the layout
Page 3
Municipal Services Minutes
September 7,2004
design of the budget with the side note explanation of each line
item change it helped clarify and eliminate questions.
Member Peloza commented on the need to include the Police
Volunteers under the 2004 Accomplishments and reflect how many
of their logged-in hours relieved the department's administrative
duties and also include 2005 Goals for the volunteers as well.
VI. ADJOURNMENT:
With no further public business the meeting adjourned at 6:45 PM.
Approved this ~()-tL day of September, 2004.
~¿/~
ene Cerino, Chair
Y.' '~
~=ell
Administration Secretary
Page 4