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HomeMy WebLinkAbout11-15-2004 MUNICIPAL SERVICES COMMITTEE November 15, 2004 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn, WA. Council members included: Chair Gene Cerino Vice Chair Rich Wagner and Member Bill Peloza. Staff members present included: Mayor Pete Lewis, Assistant Police Chief Bob Lee, Assistant Fire Chief Mike Gerber, Finance Director Shelley Coleman, Community Development Administrator David Osaki, Utility Accounting Manager Julie Sharkich, Solid Waste Supervisor Sharon Hlavka, and Investigations Secretary Kathy Divelbiss. Also present Airport Manager Jamelle Garcia. II. AGENDA MODIFICATIONS There were no Agenda Modifications for Committee's review. III. CONSENT ITEMS A. Approval of Minutes 1. Minutes of the October 18, 2004 Municipal Services Committee meeting. B. Contract Administration 1. Fire Department Project Number MS 782 City Council award Small Works Contract 04-23, Project Number MS 782, Fire Station 33 Carpeting, to Paasche Construction, Inc. on their low bid of $11,252.00 plus Washington State Sales tax of $990.18 for a total contract price of $12,242.18. Vice Chair Wagner moved and Member Peloza seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinances There were no Ordinances for the Committee's review. Municipal Services Minutes November 15, 2004 B. Resolutions 1. Resolution No. 3780 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to sign the adoption of the inter-jurisdictional Regional Hazard Mitigation Plan, as approved by the Federal Emergency Management Agency (FEMA). Assistant Fire Chief Mike Gerber reported that this Resolution to adopt the Inter-jurisdictional Regional Hazard Mitigation Plan has been in the works for six to eight months and this would put Auburn inline with the County Mitigation Hazard Plan, as well as Federal requirements. Vice Chair Wagner asked if the Municipal Services Committee could see a copy of this Plan. Mayor Lewis suggested this be sent back to Committee and have them supply a copy before this is sent to Council. Vice Chair Wagner moved and Member Peloza seconded for the Committee to receive and review a copy of the County's Mitigation Plan before moving this item forward to City Council. MOTION CARRIED UNANIMOUSLY. 3-0. V. INFORMATION/DISCUSSION ITEMS A. Solid Waste Rate Analvsis Follow-up Solid Waste Supervisor Julie Sharkich provided the Committee a handout on Solid Waste Rolloff Analysis and presented an overview of the Analysis and the 2005 Rate Model with Proposed Rolloff Rate. The 2005 pickups and number of customers are going to be based on an average of the current year's services. She explained that it is hard to predict the temporary pickups and rentals because they fluctuate quite a bit. The permanent Rolloff rates are fairly consistent over the couple years of history that we have. Predicting the service level is a big part of the overall analysis in making the function self-supportive. Definition of Rolloff is any of the big 20, 30, 40-yard containers and compactors, and any of the temporary services. She also explained that the Senior citizen discount rebates are just under $15,000 per year. Vice Chair Wagner indicated that it was discussed at the last meeting we want to error on the high side to make sure it is a 5% positive number on the bottom line. Member Peloza asked why there was a reduction from 2003 to 2004 in the city administration fees. Ms. Sharkich explained that in 2003 33% was allocated to Rolloff and in 2004 15% was allocated to Rolloff. Page 2 Municipal Services Minutes November 15, 2004 The Committee would like to see the Commercial rates and Rolloff not being subsidized. Recommendations for 2005 were to keep the administration fees for Rolloff at 15% and also amend the Rolloff rates to reflect the true cost of the service Waste Management is charging Auburn and a percentage to cover the administration fees. Discussion ensued about working capital being used to subsidize for residential but not intended for Rolloff; the fact that there is still over $2,000,000 in Working Capital and the intent was to utilize some of the Working Capital as rate stabilization to promote the recycling that was being set up. The Committee suggested that we raise the revenue by 5% on Commercial and Rolloff to get positive numbers and then revisit the number next year if needed to readjust. The Committee recommended that Ms. Sharkich prepare the recommended changes in a spreadsheet for the Committee to review at the next Municipal Services meeting. B. Airport - Proposed Rate Increases Airport Manager Jamelle Garcia provided a handout of Airport Rates and Charges Survey, as well as the Proposed Airport Rental Rates for 2005. Mr. Garcia reported that he surveyed the current tenants and found that they are not unhappy and enjoy the improvements that have been made. A few of the proposed rates for 2005 are: higher priced hangers need a 3% increase to come in line with the market. And in the low end we are competing with Crest, Pierce County, and Renton for Outside Tiedown market and currently using only 28% capacity. We are looking to bring people onto the airport to fill up the Outside Tiedowns. Member Peloza asked about the requirement of first and last month rent plus a $200 damage deposit charge. Member Peloza felt that the $200 damage charge was too low and recommended a $600 damage charge fee be imposed for airport hanger rental. Member Peloza asked when the last time rental rates were changed. Municipal Services approved a rate increase of 5% for a three-year catch up that went into effect February 2004. The Committee would like to see a copy of the letter to tenants increasing rates. The Committee agreed that the increased rates are not out-of-line based on the location, population base, transportation, and ease of access, the customers will not find any better rates compared to other airports of our size. The Committee discussed Hangers Unlimited and Vice Chair Wagner asked when their lease runs out. They have a 50 year lease. Termination clause is for lack of payment, it doesn't say they have to build on the land. It does say they have opportunity to build on the land. They are currently making payments on time and complying with lease. Page 3 Municipal Services Minutes November 15, 2004 Member Peloza let Jamelle Garcia know that they really appreciate the Airport Committee minutes, that way they know what is going on. He asked Mr. Garcia about a $50 garbage pickup. Mr. Garcia stated that there is a problem with garbage at the airport and they are going to put out a newsletter to the homeowners association, requesting they take their garbage to the dump or the City will need to charge fees for garbage pickup. C. Ordinance No. 5879 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 2.33.020, 2.36.020, 2.45.010 and 2.69.040 of the Auburn City Code, relating to terms for board and commission members. Mayor Lewis reported that people were hesitant to volunteer because the terms were too long. It was decided that three years was the appropriate length of time. However, this does not affect civil service. The Committee concurred with the drafted Ordinance The City Attorney will bring the final copy back to the Municipal Services meeting for recommendation to City Council. VI. ADJOURNMENT: ,. .//'/ ... '-/ . ..( ¡.ì? y// // f'( ¡/ ..//, ( /;/j/A) J¡ 1.....'- -.'... ." ,(.. 'Gene Cerino, Chair With no further public business the meeting adjourned at 5:45 PM. r Approved this G n.\- day of December, 2004. v+G G~ KathY~iSS Investigations Secretary Page 4