HomeMy WebLinkAbout11-15-2004
MUNICIPAL SERVICES COMMITTEE
November 15, 2004
Minutes
I. CALL TO ORDER
Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room
No.3, located on the second floor of Auburn City Hall, 25 W. Main Street,
Auburn, WA. Council members included: Chair Gene Cerino Vice Chair Rich
Wagner and Member Bill Peloza. Staff members present included: Mayor Pete
Lewis, Assistant Police Chief Bob Lee, Assistant Fire Chief Mike Gerber, Finance
Director Shelley Coleman, Community Development Administrator David Osaki,
Utility Accounting Manager Julie Sharkich, Solid Waste Supervisor Sharon
Hlavka, and Investigations Secretary Kathy Divelbiss. Also present Airport
Manager Jamelle Garcia.
II. AGENDA MODIFICATIONS
There were no Agenda Modifications for Committee's review.
III. CONSENT ITEMS
A. Approval of Minutes
1. Minutes of the October 18, 2004 Municipal Services Committee
meeting.
B. Contract Administration
1. Fire Department Project Number MS 782
City Council award Small Works Contract 04-23, Project Number
MS 782, Fire Station 33 Carpeting, to Paasche Construction, Inc.
on their low bid of $11,252.00 plus Washington State Sales tax of
$990.18 for a total contract price of $12,242.18.
Vice Chair Wagner moved and Member Peloza seconded to
approve the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
There were no Ordinances for the Committee's review.
Municipal Services Minutes
November 15, 2004
B. Resolutions
1. Resolution No. 3780
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to sign the adoption of the inter-jurisdictional
Regional Hazard Mitigation Plan, as approved by the Federal
Emergency Management Agency (FEMA).
Assistant Fire Chief Mike Gerber reported that this Resolution to
adopt the Inter-jurisdictional Regional Hazard Mitigation Plan has
been in the works for six to eight months and this would put Auburn
inline with the County Mitigation Hazard Plan, as well as Federal
requirements. Vice Chair Wagner asked if the Municipal Services
Committee could see a copy of this Plan. Mayor Lewis suggested
this be sent back to Committee and have them supply a copy
before this is sent to Council.
Vice Chair Wagner moved and Member Peloza seconded for the
Committee to receive and review a copy of the County's Mitigation
Plan before moving this item forward to City Council.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. INFORMATION/DISCUSSION ITEMS
A. Solid Waste Rate Analvsis Follow-up
Solid Waste Supervisor Julie Sharkich provided the Committee a handout
on Solid Waste Rolloff Analysis and presented an overview of the Analysis
and the 2005 Rate Model with Proposed Rolloff Rate. The 2005 pickups
and number of customers are going to be based on an average of the
current year's services. She explained that it is hard to predict the
temporary pickups and rentals because they fluctuate quite a bit. The
permanent Rolloff rates are fairly consistent over the couple years of
history that we have. Predicting the service level is a big part of the
overall analysis in making the function self-supportive. Definition of Rolloff
is any of the big 20, 30, 40-yard containers and compactors, and any of
the temporary services. She also explained that the Senior citizen
discount rebates are just under $15,000 per year.
Vice Chair Wagner indicated that it was discussed at the last meeting we
want to error on the high side to make sure it is a 5% positive number on
the bottom line. Member Peloza asked why there was a reduction from
2003 to 2004 in the city administration fees. Ms. Sharkich explained that
in 2003 33% was allocated to Rolloff and in 2004 15% was allocated to
Rolloff.
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November 15, 2004
The Committee would like to see the Commercial rates and Rolloff not
being subsidized. Recommendations for 2005 were to keep the
administration fees for Rolloff at 15% and also amend the Rolloff rates to
reflect the true cost of the service Waste Management is charging Auburn
and a percentage to cover the administration fees.
Discussion ensued about working capital being used to subsidize for
residential but not intended for Rolloff; the fact that there is still over
$2,000,000 in Working Capital and the intent was to utilize some of the
Working Capital as rate stabilization to promote the recycling that was
being set up.
The Committee suggested that we raise the revenue by 5% on
Commercial and Rolloff to get positive numbers and then revisit the
number next year if needed to readjust.
The Committee recommended that Ms. Sharkich prepare the
recommended changes in a spreadsheet for the Committee to review at
the next Municipal Services meeting.
B. Airport - Proposed Rate Increases
Airport Manager Jamelle Garcia provided a handout of Airport Rates and
Charges Survey, as well as the Proposed Airport Rental Rates for 2005.
Mr. Garcia reported that he surveyed the current tenants and found that
they are not unhappy and enjoy the improvements that have been made.
A few of the proposed rates for 2005 are: higher priced hangers need a
3% increase to come in line with the market. And in the low end we are
competing with Crest, Pierce County, and Renton for Outside Tiedown
market and currently using only 28% capacity. We are looking to bring
people onto the airport to fill up the Outside Tiedowns.
Member Peloza asked about the requirement of first and last month rent
plus a $200 damage deposit charge. Member Peloza felt that the $200
damage charge was too low and recommended a $600 damage charge
fee be imposed for airport hanger rental. Member Peloza asked when the
last time rental rates were changed. Municipal Services approved a rate
increase of 5% for a three-year catch up that went into effect February
2004. The Committee would like to see a copy of the letter to tenants
increasing rates. The Committee agreed that the increased rates are not
out-of-line based on the location, population base, transportation, and
ease of access, the customers will not find any better rates compared to
other airports of our size.
The Committee discussed Hangers Unlimited and Vice Chair Wagner
asked when their lease runs out. They have a 50 year lease. Termination
clause is for lack of payment, it doesn't say they have to build on the land.
It does say they have opportunity to build on the land. They are currently
making payments on time and complying with lease.
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November 15, 2004
Member Peloza let Jamelle Garcia know that they really appreciate the
Airport Committee minutes, that way they know what is going on. He
asked Mr. Garcia about a $50 garbage pickup. Mr. Garcia stated that
there is a problem with garbage at the airport and they are going to put out
a newsletter to the homeowners association, requesting they take their
garbage to the dump or the City will need to charge fees for garbage
pickup.
C. Ordinance No. 5879
An Ordinance of the City Council of the City of Auburn, Washington,
amending Sections 2.33.020, 2.36.020, 2.45.010 and 2.69.040 of the
Auburn City Code, relating to terms for board and commission members.
Mayor Lewis reported that people were hesitant to volunteer because the
terms were too long. It was decided that three years was the appropriate
length of time. However, this does not affect civil service.
The Committee concurred with the drafted Ordinance The City Attorney
will bring the final copy back to the Municipal Services meeting for
recommendation to City Council.
VI. ADJOURNMENT:
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'Gene Cerino, Chair
With no further public business the meeting adjourned at 5:45 PM.
r Approved this G n.\- day of December, 2004.
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KathY~iSS
Investigations Secretary
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