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HomeMy WebLinkAbout12-06-2004 MUNICIPAL SERVICES COMMITTEE December 6, 2004 Minutes I. CALL TO ORDER Chair Cerino called the meeting to order at 5:00 PM in Conference Room 3 located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Councilmembers included: Chair Gene Cerino, Vice Chair Rich Wagner and Member Bill Peloza. Staff members present included: Mayor Peter Lewis, Police Chief Jim Kelly, Fire Chief Russ Vandver, Solid Waste Supervisor Sharon Hlavka, Planning and Community Development Director Paul Krauss, Finance Director Shelley Coleman, Cemetery Coordinator Arnie Galli, Utility Accounting Manager Julie Sharkich, Parks and Recreation Director Daryl Farber and City Attorney Dan Heid. Others present included Airport Manager Jamelle R. Garcia, Ted Wall and David McNeal of JGM Landscape Architects; Lou Novak, RHAPS Rental Housing Association; and Glen C. Gomnes, Equity Residential. II. AGENDA MODIFICATIONS Please see Item V.6 and Item V.7 of these minutes for the addition of Resolution No. 3787 and Resolution No. 3788. III. CONSENT ITEMS A. Approval of Minutes 1. Minutes of the December 6, 2004 Municipal Services Committee meeting. IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5885 Utility Accounting Manager Julie Sharkich presented a new cost analysis for roll off and subsidies. The Committee expressed their appreciation in Ms. Sharkich's work and for incorporating their recommendations. Vice Chair Wagner moved and Member Peloza seconded to approve Ordinance No. 5885. Municipal Services Minutes December 6, 2004 MOTION CARRIED UNANIMOUSLY. 3-0. B. Resolutions 1. Resolution No. 3780 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to sign the adoption of the Inter-jurisdictional Regional Hazard Mitigation Plan, as approved by the Federal Emergency Management Agency (FEMA). Fire Chief Russ Vandver announced that FEMA has approved the plan and the last step in the process is the adoption of the Resolution by the City Council. The Committee congratulated and thanked Chief Vandver for his diligence and follow-through on this Resolution Vice Chair Wagner moved and Member Peloza seconded to approve Resolution No. 3780. MOTION CARRIED UNANIMOUSLY. 3-0. 2. Resolution No. 3783 A Resolution of the City Council of the City of Auburn, Washington, authorizing the execution of a contract between the King County Office of Emergency Management and the City of Auburn, authorizing acceptance of funds in an amount not to exceed Fifty- four Thousand Four-hundred Dollars ($54,400) for the support of the Urban Area Security Initiative. Police Chief Kelly explained the grant funds would be used for a Mobile Command vehicle. The present SWAT van is scheduled for replacement in 2005. Vice Chair Wagner moved and Member Peloza seconded to approve Resolution No. 3783. MOTION CARRIED UNANIMOUSLY. 3-0. 3. Resolution No. 3784 A Resolution of the City Council of the City of Auburn, Washington, amending the City of Auburn Fee Schedule relating to Auburn Municipal Airport lease fees. Page 2 Municipal Services Minutes December 6, 2004 Airport Manager Jamelle Garcia distributed the proposed 2005 rental rates. He explained the damage deposit would be two- times the base rent instead of the flat $200, which is now in effect. The rent and damage deposits would be applied to outstanding charges on termination. Language referring to that practice would be included in the revised lease. Present renters would not be charged deposit and damage fees. These fees would be applicable to new renters only. The new fee resolution will include the new deposit charges and will be presented at the next meeting. Vice Chair Wagner moved and Member Peloza seconded to approve Resolution No. 3784. MOTION CARRIED UNANIMOUSLY. 3-0 4. Resolution No. 3786 A Resolution of the City Council of the City of Auburn, Washington, approving the second amendment to the Interlocal Agreement between King County cities and Yakima County, Washington, for housing of inmates by Yakima County Department of Corrections and Security Police Chief Jim Kelly explained that this is a second attempt to reduce fees implemented by the original contract. Changes would include an option for a two-year extension to the agreement, changing the payment due date to 30 days from date of invoice and not paying medical fees on unused beds. At this time, Auburn is committed to 88.5 beds. Vice Chair Wagner moved and Member Peloza seconded to approve Resolution No. 3786. MOTION CARRIED UNANIMOUSLY. 3-0 5. Resolution No. 3790 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Auburn City Council to accept a Local Law Enforcement Block Grant on behalf of the City of Auburn, Washington Police Chief Kelly explained this is the annual renewal of a long- standing grant. However, the amount of the grant is lower. The $15,900 grant money is used to pay overtime costs of community policing. Page 3 Municipal Services Minutes December 6, 2004 Vice Chair Wagner moved and Member Peloza seconded to approve Resolution No. 3790. MOTION CARRIED UNANIMOUSLY. 3-0 6. Resolution No. 3787 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract with Global Voices Radio for emergency radio communication services. Vice Chair Wagner moved and Member Peloza seconded to approve Resolution No. 3787. MOTION CARRIED UNANIMOUSLY. 3-0 7. Resolution No. 3788 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract with Global Voices Radio for emergency radio communication services Member Wagner questioned the form of payment and stated that the language regarding payment mode would be clarified. Vice Chair Wagner moved and Member Peloza seconded to approve Resolution No. 3788. MOTION CARRIED UNANIMOUSLY. 3-0 V. INFORMA TION/DISCUSSION ITEMS A. Mountain View Cemetery Master Plan David McNeal and Ted Wall representing JGM Landscape Architects presented the Master Plan for future development of the Cemetery. Cremation is the increasing choice of final plans and more niche space is needed. Mausoleum/Chapel will be surrounded by niches stacked five high. The public has also expressed interest in a scattering garden. A discussion ensued and the Committee agreed it was a good plan and it needs to be implemented finding the necessary funds to support this project under discussion with the Finance Director. B. Vadis Contract Page 4 Municipal Services Minutes December 6, 2004 Finance Director Shelley Coleman reported on the annual renewal of the contract. The question of picking up grocery carts for merchants was raised. Vadis is currently picking up carts while picking up 30-50 bags of litter a day. The carts are being stored at M & O. If merchants want Vadis to pick up carts, they will have to contract with them. Solid Waste Supervisor Hlavka advised the Committee that they are granting a 2.5% raise for 2005. In response to a liability question, Hlavka stated that Vadis carried insurance on their employees, which relieves the city of any liability. The contract will be presented for approval at the next meeting. Member Peloza commented that the Vadis employees were very enthusiastic and thorough. He felt that a contract renewal was in order because of Vadi's' great work in the Auburn community. C. Letter to Oliphant advising of 60-day notice of purchase intent Finance Director Shelley Coleman distributed a copy of a draft letter to Auburn on Main, L.L.C. that clarifies the City of Auburn's intent to purchase the Auburn Justice Center. Ms. Coleman recommended purchase of the property, as it is financially responsible for the City to pursue its option to purchase within the guidelines of the agreement. The Committee agreed the purchase of the Auburn Justice Center would be a good use of funds. The consensus was to move ahead on this project. D. Ordinance No. 5882, An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 5.22 of the Auburn City code, and providing for residential housing business license and crime free strategies and fees. City Attorney Heid explained that the City is reviewing Chapter 5.22 of the Auburn City Code to work with the rental housing and multi-family residential complex owners and managers, in providing coordination and training, to assist in better controlling problem areas. Presently a business license is required for any rental with eight (8) or more units. The proposed change would make it a requirement for any rental. Chair Cerino acknowledged the audience and opened the meeting for public input. Lou Novak, RHAPS (Rental Housing Association, Seattle), 1518 Magnolia St. W, Seattle, WA, 98199, addressed the Committee. He opposed the Ordinance and felt there were better ways than punishing landlords could be found. He claimed that the Ordinance would make landlords enforce the laws and they would have to pay for a business license to do so. He Page 5 · . Municipal Services Minutes December 6, 2004 claimed parts of the Ordinance were unlawful and legal action would have to be taken if it was approved. He claimed the proposed fees were not fees at all but illegal taxes. Further, he stated that rental property was not a business. He concluded that this Ordinance was a transparent scheme to raise money. Chair Cerino responded by emphasizing that the Ordinance was intended to help low income renters obtain decent housing at a reasonable cost. He maintained that the Council's responsibility is to the citizens in maintaining a good quality of life Vice Chair Wagner stated that the existing Ordinance needs to be toughened to give renters more control over their circumstances. Member Peloza agreed with their comments and added that the bad landowners must become responsible. Attorney Heid stated that other cities already have the business license/rental Ordinance in place. Its strategy would allow police greater authority in dealing with crime in rental units. Mr. Novak and Glenn C. Gomnes from Equity Residential both offered to assist with the problems and the crafting of the Ordinance. Attorney Heid agreed to review the information. Chief Kelly reminded the Committee that the primary focus of the Ordinance was to get voluntary compliance without having to move to the law enforcement level. This Ordinance will be reviewed again by the Committee at the next regularly scheduled meeting on January 3, 2005. VI. ADJOURNMENT: With no further public business, the meeting adjourned at 6:55 PM. Approved this W~ day of December, 2004. ~~ Police Department Secretary Page 6