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HomeMy WebLinkAbout12-20-2004 MUNICIPAL SERVICES COMMITTEE December 20,2004 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn, WA. Councilmembers included: Chair Gene Cerino Vice Chair Rich Wagner and Member Bill Peloza. Staff members present included: Mayor Pete Lewis, Police Chief Jim Kelly, Fire Chief Russ Vandver, Finance Director Shelley Coleman, Planning Director Paul Krauss, Airport Manager Jamelle Garcia, Solid Waste Supervisor Sharon Hlavka, Water Quality Program Coordinator Chris Thorn, Property and Facilities Administrator Lynn Rued, City Attorney Dan Heid and Investigations Secretary Kathy Divelbiss. II. AGENDA MODIFICATIONS There were no Agenda Modifications for Committee's review. III. CONSENT ITEMS A. Approval of Minutes Minutes of the December 6, 2004 Municipal Services Committee meeting. B. Contract Administration 1. Consultant Aareement City Council to approve annual Consultant Agreement Number AG-C-136 with Vadis for twelve-month litter control program. No questions. 2. Public Works Proiect Number C423A City Council to grant permission to advertise for bids for Project No. C423A, City Hall Improvements. Property and Facilities Administrator Lynn Rued reported on City Hall Improvements. The Police department's evidence moved out of basement area and this area will allow for the expansion of storage area of personal belongings for inmates going to Yakima, interview rooms, jail supervisor's office, as well as a bail room off the Sally Port area. The current area that stores inmate property will be used for I.S. offices. Council Chambers will have new ceiling grid with lights. Acoustics and lighting will be improved in Council Chambers. In the employee Municipal Services Minutes December 20, 2004 lunchroom, the carpet will be removed and have BCT put in that will be easier to maintain. Upstairs restrooms will have new floors and lavatories. Upgrades will be similar to downstairs except they won't be handicap accessible. The Atrium is getting reflective film. Mr. Rued advised the Committee that they are salvaging some of the doors and windows from the vacant Police/Court building to be used at the jail. Vice Chair Wagner requested that at least a one-year warrantee of materials and workmanship be placed on this project. Guarantee on workmanship and materials were questioned for the Atrium improvement. 3. Public Works Proiect Number C321 A City Council to approve Final Pay Estimate No. 2 to Contract 04-04 with R.W. Rhine and accept construction of Project No. C321A, 2004 House Demolition. Why are we deferring work on 21st St. and R St.? This is being looked at and they are collecting data and monitoring storm water system and rallying storm water to get it over to the 21st St. pond. 10-year warrantee. Vice Chair Wagner moved and Member Peloza to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5890 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 2.30.020 of the Auburn City Code, relating to terms for Board and Commission members. City Attorney Dan Heid explained that this is an Ordinance that puts more control on the City in terms of Board and Commission members who maybe engaged in conduct, which could be detrimental to the City. It also allows the City to do background checks on each volunteer before they are appointed which is a good safeguard for citizens. Vice Chair Wagner moved and Member Peloza seconded to recommend approval of Ordinance No. 5890. MOTION CARRIED UNANIMOUSLY. 3-0. Page 2 Municipal Services Minutes December 20, 2004 B. Resolutions 1. Resolution No. 3797 A Resolution of the City Council of the City of Auburn, Washington, amending the City of Auburn Fee Schedule for the City of Auburn fees for 2005. The Committee questioned the fire code appeals on page 12. This may be a typo because it was never the intention to reduce fees. Dan Heid is going to check and correct page 12. City Attorney Heid explained that the Resolution keeps the rates exactly as they were established for transportation fees as they were adopted. In order to calculate the charge for development, you have got to have each of these elements that are spelled out in the Ordinance. Fee rates were set up so that depending upon, per unit for development, for every square foot of each particular type of development. Important not to try to index these because they apply to each square foot of the development, so they are recommending that there are no changes in the fee rate as adopted by the Council. It wouldn't be appropriate until we have a new comprehensive plan and we have a better estimate of what the future capital developments would be for the six-year dip. Once we had that, then we could go back and calculate a new fee rate for mitigation. Chair Cerino likes the simplicity of the Water Fee Schedule. Member Peloza recommended that City Attorney Heid reword to clarify for citizens that in addition to City fees there are also King County fees. Vice Chair Wagner clarified that the recommended changes are on page 12 and 19. Vice Chair Wagner moved and Member Peloza seconded to recommend approval of Resolution No. 3797 as amended. V. INFORMATION/DISCUSSION ITEMS A. Resolution No. 3800. Washinoton Advocates Consultino Contract This is a Resolution authorizing a contract with Washington2 Advocates, LLC for Consulting Services in Washington D.C. Finance Director Shelley Coleman reported that Auburn is not on any radar screens in Washington DC and we need assistance in facilitating our grant funding for us. They have already procured grant funding for the A- B Corridor and continue to work on other issues regarding the post office and other transportation issues. Page 3 Municipal Services Minutes December 20,2004 Member Peloza inquired about the Exhibit A missing from the contract. City Attorney Heid stated that the services are embedded into the contract itself, not on Exhibit A and therefore Exhibit A referenced on page 1 of the agreement should be removed. The Committee had a few concerns that additional language is needed on the Contract, possibly a quarterly report. Mayor Lewis stated that the Scope of Services does work if we do have termination language in Contract. The Committee recommended language be included under Section C, Scope of Services be added and such projects as directed by the City and that Exhibit A to be removed from Item 3. Finance Director Coleman will make the recommendation changes and present at Finance Committee meeting at 6:30 PM tonight; and then move forward to City Council this evening. B. Update on Ordinance No. 5882. Amending Chapter 5.22 and providing for residential housing business license and crime free strategies & fees. Mayor Lewis requested that this Ordinance come back to the Committee for further review. Vice Chair Wagner asked about Item E under Definitions, ongoing criminal activities. How did they pick ten rental units as the appropriate amount? City Attorney Heid explained that the effort was to recognize that there are different standards of distinction that apply on smaller units versus larger units. If you have two crimes in a duplex it would be significant. If you had ten crimes in a large complex that would mean something quite different. It was decided that this was reasonable. The non-tenants item with three or more crimes was not changed. This was forwarded onto the Landlord group and we haven't received any comments back yet. If a manager or owner were having problems on their property, they would have to attend this seven-step process to be trained on how to handle the situation by the Police Department. This is a Crime Prevention through Environmental Design Program and working with the property owner to implement those strategies. The Committee reviewed Section 5.22.030 Advisory Board. There is a concern of long list of A - N as expectations of this committee and that it might scare away people wanting to serve. It was decided that it actually brings people in that want to get involved in certain items listed. The Committee discussed the Timing of Appeals and questioned how long an appeal might take? City Attorney Heid responded that it could most Page 4 Municipal Services Minutes December 20, 2004 likely be a three-month process. This does not prevent people from filing a lawsuit. The final answer from the City is going to be from the Hearing Examiner or the Council. The Appeal should be a slow process because this involves displacing residents. Member Peloza recommend that City Attorney Heid reword Ordinance for Revocation of Business License to include a seven-step process before a Business License is revoked. C. Lease open tie-down space on temporary basis at the airport Finance Director Shelley Coleman provided a handout of Airport Advisory Board Agenda for December 21,2004 meeting. Tom Matson Dodge is going to be doing some major renovation at their site and are requesting to lease 30,000 sq. ft. of space north of the airport office. The City could lease it out for $0.44 per sq. ft. for minimum of six months and have option for month to month after that. They would be parking cars there and putting up a temporary fence at their expense. Members would like to work on some criteria that would establish what would be acceptable for parking at airport. The Committee discussed Hangers Unlimited. There has been no response from Hangers Unlimited at all. Developer has moved out and City is getting checks from multiple owners at Airport. Condo Owners Association document needs to be recorded as legal document. Member Peloza requested that Airport Manager Jamelle Garcia come back by January 1 ¡th, 2005 with information for disposal of tenant stored deteriorated aircraft. Finance Director Coleman reported that Tom Matson wants to start renting on February 1 st. Therefore, the lease agreement will come back through at the next meeting as a Consent Agenda item. D. Committee's Roundtable Discussion of 2005 Items of Interest A handout of City of Auburn Municipal Services 2005 Goals 1 - 15 was distributed and discussed the following items: Complete Fire Station Location Planning; Relocate South Fire Station; Global Voices; Purchase of the Public Safety Building; Wireless capabilities on police vehicles Members would like the Matrix set up like the one for Public Works. Want to see if Daryl Faber can take care of this task. What about naming it Municipal Services Goals/Projects Status? Need to come up with suggested column headings and have Daryl design it. Page 5 Municipal Services Minutes December 20, 2004 VI. ADJOURNMENT: With no further public business the meeting adjourned at 6:15 PM. Approved this 3 Ie!, day of January, 2005. I!~~ L~ù~ Gene Cerino, Chair Kathy Divelbiss I nvestigatio ns Secreta ry Page 6