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Home My WebLink About01-03-2005 MUNICIPAL SERVICES COMMITTEE January 3, 2005 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:05 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn, WA. Councilmembers included: Chair Gene Cerino, Vice Chair Bill Peloza and Member Rich Wagner. Staff members present included: Mayor Pete Lewis, Police Chief Jim Kelly, Assistant Fire Chief Mike Gerber, Finance Director Shelley Coleman, Planning & Community Development Director Paul Krauss, Solid Waste Supervisor Sharon Hlavka, Facilities Administrator Lynn Rued, City Attorney Dan Held, Planner Bill Mandeville and Investigations Secretary Kathy Divelbiss. II. AGENDA MODIFICATIONS There were no Agenda Modifications for Committee's review. III. CONSENT ITEMS A. Approval of Minutes Approval of Minutes of December 20, 2004 Meeting. B. Surplus Property 1. Planning & Community Development Committee to recommend the surplus and disposal of the following items no longer of use to the City. 35 Metal and wooden desks 26 File cabinets 5 Bookcases 1 Metal shelving system 375' Office partitions, attachable shelving, lighting and work surfaces 12 Computer tables 58 Chairs Lobby furniture (table and settee) 1 Rug shampooer 6 Garbage cans 54 Metal lockers 66 Metai window blinds 1 Refrigerator 2 Microwaves 1 Coffee maker 7 Courtroom benches Municipal Services Minutes January 3, 2005 9 Metal storage cabinets 1 Computer, monitor, keyboard, and printer 1 Display cabinet 1 Camera copy stand with lights 2 Monitors 1 Court recordingfPA system Miscellaneous parts of movable filing system Miscellaneous items including plastic fiie trays, white boards, cork boards, brochure rack, mirror, easel, keyboard trays, mail rack Facilities Administrator Lynn Rued reported that the surplus items were leftovers from the police and court move. Vice Chair Peloza commented that language on the Agenda Bill should be clarified that the items are from the old court/police building and not the new Justice Center. Vice Chair Peloza moved and Member Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances There were no ordinances for the Committee's consideration. B. Resolutions 1. Resolution No. 3804 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract with the City of Kent for the creation and operation of the South King County Fire Investigation Task Force. Assistant Fire Chief Mike Gerber reported on the content of Interlocal Agreement and explained that what both agencies have now is a part-time fire investigation team. This contract will combine them into one task force and provide full-time 24/7 coverage. Auburn will provide one personnel and associated equipment and Kent will provide three personnel and associated equipment and the office space for the Task Force. The agreement will also provide immediate resources on the scene for fire investigations throughout both jurisdictions and their contract agencies, which include Algona and Covington. Chair Cerino said he understood that Kent would already send fire personnel into Auburn if needed. Mr. Gerber responded that currently the two agencies only have a handshake agreement in place. This task force will create an entity that will provide continuity. Page.2 Municipal Services Minutes January 3, 2005 A discussion ensued regarding contract language. Vice Chair Peloza asked about Page 4, Section 13, first line... termination shall be in accordance with those procedures set forth in prior sections. Mr. Gerber responded that the ability to terminate the agreement exists in Section 8. The wording was discussed and agreed upon to be specific about what section something is listed in and that strong language is necessary because we're dealing with an agreement between two cities Member Wagner asked if there is an expectation that Auburn will only get 25 percent of the effort from the task force since we are only providing one person and Kent is providing three. Mr. Gerber stated that three of the four people will be assigned to the 24-hour rotating shift and Kent is providing one Monday through Friday staff person working in the investigation office. Vice Chair Peloza moved and Member Wagner seconded to approve Resolution 3804 with the following change referring to Section 8, Page 4, termination shall be in accordance with those procedures set forth in prior sections as set forth in Section VIII herein. MOTION CARRIED UNANIMOUSLY. 3-0 V. INFORMATION/DISCUSSION ITEMS A. Update on Ordinance No, 5882, Amending Chapter 5.22 and providing for residential housing business license and crime free strategies & fees. Member Wagner inquired from City Attorney Dan Heid about the added whereas and his concern was that the "whereas" do not appear on the Aubum City Code. The Committee discussed the language and body of the Ordinance. It was decided to leave the language discretionary in the body of Ordinance. This would provide the court a basis to look at what the intent of the Council was and use that as the basis for interpretation if challenged. Vice Chair Peloza asked if we have heard from the group that was previously at Municipal Services Meeting about Ordinance 5882. City Attorney Heid stated that they have not responded. Chair Cerino asked what is the procedure to finish. The Mayor said it would be brought forward in final form for recommendation to the Council. B. Update on Shopping Carts Chair Cerino advised the Committee that he and the Mayor had met with the Store Managers of Top Foods and Safeway about shopping cart concerns. The other stores were invited but did not attend. Since Top Foods and Safeway are cooperating, we agreed that they can enter into an agreement Page 3 Municipal Services Minutes January 3, 2005 with Vadis. An agreement or contract between these two stores and Vadis is expected in early January. Safeway is negotiating with Vadis however, Top Foods Managers don't have the authority on this, so they have gone to higher management and are awaiting a response. The concept is that the stores that didn't attend the meeting are not concerned that the City will go forth with a penalty, fine or Ordinance later on. Member Wagner asked if this would be revisited by June. Chair Cerino stated that once he receives a response back from Safeway and Top Foods this month, if they have come up with an agreement with Vadis, then we can see how well it's working and the bring the other stores onboard. Vice Chair Peloza doesn't want to exclude Fred Meyer and Albertson's because they are important business in the City. Mayor Lewis explained that no one is being excluded but they didn't come to the meeting to resolve this issue, so after we find out if the agreement with Safeway and Top Foods with Vadis is working, a notice will be sent to all businesses involved that another meeting is scheduled to resolve this problem. C. Solid Waste Annexation Finance Director Shelley Coleman reported that she met with Rabanco in mid-December regarding the Lea Hill Annexation. They have a seven-year franchise with the current hauler in that area. She indicated that the City is meeting with them to determine how we can eventually take over that area in a friendly manner. During this meeting Rabanco mentioned that there was going to be an area swap between Rabanco and Waste Management effective January 1st. This involves 135 residents in the Steelhead north and south plus another small area near the Thomas area. The City has sent a letter to the residents involved explaining City services. Chair Cerino indicated that it was confusing as to which areas would be swapping. Ms. Coleman clarified that Waste Management would service the area west of Green River in the annexed area. Waste Management has agreed to include and inform the City of Auburn regarding any future swaps. The Committee requested that the letter to involved citizens explaining the rates, size of containers and information be provided to them for review. D. Municipal Services Matrix Since the Committee is in the process of developing a Matrix everyone was excused but the Committee, Mayor and Secretary. A rough draft of the Matrix was developed and will be included as part of the Agenda packet for all future meetings. Page 4 Municipal Services Minutes January 3, 2005 Chair Cerino requested that the minutes reflect a time change for the next Municipal Services Mèeting scheduled for Tuesday, January 18, 2004. The meeting will begin at 4:30 PM instead of 5:00 PM. VI. ADJOURNMENT: With no further public business the meeting adjourned at 6:22 PM. -t\\. Approved this \ 'B day of January, 2005. #~~ ~·D~ Gene Cerino, Chair KathY~iSS Investigations Secretary Page 5