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HomeMy WebLinkAbout01-18-2005 MUNICIPAL SERVICES COMMITTEE January 18, 2005 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 4:35 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn, WA. Councilmembers included: Chair Gene Cerino, Vice Chair Bill Peloza, Member Rich Wagner Staff members present included: Mayor Pete Lewis, Police Chief Jim Kelly, Fire Chief Russ Vandver, Assistant Police Chief Bob Lee, Fire Marshall Dave Smith, Finance Director Shelley Coleman, Planning Director Paul Krauss, Solid Waste Supervisor Sharon Hlavka, Facilities Administrator Lynn Rued, City Attorney Dan Heid and Investigations Secretary Kathy Divelbiss Others in attendance included: Auburn Family Week Chairman Julie Molen and Co-Chair Alice Dean. II. AGENDA MODIFICATIONS The agenda modification adds to the agenda Item No. III.B.1 Contract Administration related to the award of Contract 09-29, Project Number C423A and Information/Discussion Item V.A, Auburn Family Week. III. CONSENT ITEMS A. Approval of Minutes Approval of Minutes of January 3, 2005 Meeting B. Contract Administration 1. Public Works Proiect Number C203B City Council to award Contract 09-29, Project Number C423A, City Hall Improvements, to Lincoln Construction on their low bid of $147,570 plus WA state sales tax of $12,986 for a total contract price of $160,556.16. Facilities Administrator Lynn Rued stated that this is a standard Public Works contract and they are ready to award the contract to Lincoln Construction. Vice Chair Peloza requested that a copy of the specifications and contract be provided to the Committee Vice Chair Peloza moved and Member Wagner seconded to approve the Consent Agenda. Municipal Services Minutes January 18, 2005 MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5882 An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 5.22 of the Auburn City Code, and providing for residential housing business license and crime free strategies and fees. City Attorney Dan Heid stated that the changes that were last requested have been made and he is now waiting for the Committee's review. Vice Chair Peloza made comments about the transmittal letter and background summary in reference to the variety of groups and individual input., also about why the City Clerk verbiage was taken out of 5.22.050 under License application. Mr. Heid responded that the business licensing has been moved from the City Clerk's office and is now performed under the Planning/Building Department. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Ordinance No. 5882 MOTION CARRIED UNANIMOUSLY. 3-0 B. Resolutions 1. Resolution No. 3807 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a Seattle-King County Department of Public Health Memorandum of Understanding on the Local Hazardous Waste Management Program for 2005 activities. Solid Waste Supervisor Sharon Hlavka reported that this agreement is an annual grant through Seattle King County Department of Health. Auburn is applying for $11,586 for an educational promotion to use items that are less hazardous. The total grant is for $33,840 for a three year period. Vice Chair Peloza requested that Item 3 on Amendment 2 be added to a 'tickler file' so that the December 15th date does not get missed. Sharon Hlavka said that it has been added to the calendar. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No. 3807. Page 2 Municipal Services Minutes January 18, 2005 MOTION CARRIED UNANIMOUSLY. 3-0 2. Resolution No. 3809 A Resolution of the City Council of the City of Auburn, Washington authorizing the Mayor and the City Clerk to execute a contract with Auburn Regional Medical Center, Inc. for sale of property and development of a parking facility. City Attorney Dan Heid reported that this Resolution is for an agreement for the block of the old Police station and Municipal Court. Chair Cerino noted that the Hospital has 150 days to complete their decision process. Vice Chair Peloza asked about the costs of the agreement. Mayor Lewis stated that the agreement was previously $500,OOObut later reduced to $450,000 and the hospital will assume all responsibility for demolition and removal of current buildings. The price of each parking stall was discussed and Mayor Lewis said $14,000 is a conservative figure for this item. Total cost, sales tax and real estate excise taxes were discussed. Mr. Heid explained that the City does get a discount when paying certain taxes when they sell property. Vice Chair Peloza asked if it would be around $50,000. Dan Heid stated it would be a lot less than that. Member Wagner requested that the design team take into consideration and add more visibility around the corners. Planning and Community Development Director Paul Krauss responded that there is language in the contract about City approval of the building exterior and merging with downtown. Mayor Lewis also stated that they are going to be discussing with the hospital group the visibility issues and design of the building. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No. 3809. MOTION CARRIED UNANIMOUSLY. 3-0 3. Resolution No. 3810 A Resolution of the City Council of the City of Auburn, Washington declaring certain items of property as surplus and authorizing their disposal. Dan Heid reported that this Resolution will allow more flexibility when surplusing property. It allows the City to donate the surplus items to charity instead of just disposing of the item. Page 3 Municipal Services Minutes January 18, 2005 Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No. 3810. MOTION CARRIED UNANIMOUSLY. 3-0 V. INFORMATION/DISCUSSION ITEMS A. Auburn Family Week Chairperson Julie Molen provided handouts for the Committee regarding Auburn Family Week. She reported that last year was the event's first year and it is an event to strengthen Auburn families and to pay tribute to families. Ms. Molen asked permission to put up blue ribbons on lampposts around the city. They will have a crew to put up the ribbons the week prior to the event and take down the ribbons the week after. The Committee approved the use of the ribbons for the event, under the condition that they were removed timely this year B. Update on Shopping Carts Chair Cerino reported that visited and spoke with managers at Albertsons, Top Foods & Fred Meyer. He's asking them to try and come up with a plan for picking up shopping carts, or paying someone else to pick them up for the stores. He will be in contact with the stores in the next few months to see if they come up with a plan. If not, the City will figure out a fee for pickup and disposal of carts. C. Municipal Services Matrix The Committee has asked that all Directors look over the Matrix and complete the Estimated Completion. Date and make comments under the status column. The Matrix was discussed and updated. Chair Cerino asked that the minutes reflect the next Municipal Services Meeting will return the regular start time of 5:00 pm. VI. ADJOURNMENT: With no further public business the meeting adjourned at 5:32 PM. Approved this day of January, 2005. ~ d~ rs~ Gene Cerino, Chair Kathy Divelbiss Investigations Secretary Page 4