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Home My WebLink About02-07-2005 MUNICIPAL SERVICES COMMITTEE February 7, 2005 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Aubum City Hall, 25 W. Main Street, Aubum, WA. Councilmembers included: Chair Gene Cerino Vice Chair Bill Péloza and Member Rich Wagner. Staff members present included: Mayor Pete Lewis, Police Chief Jim Kelly, Assistant Police Chief Bob Lee, Fire Chief Russ Vandver, Planning & Community Development Director Paul Krauss, Property & Facilities Administrator Lynn Rued, Finance Director Shelley Coleman, Dan Heid, City Attorney, Assistant City Attorney Joe Beck, IS Director Lorrie Rempher and Police Department Secretary Martha Larsen. II. AGENDA MODIFICATIONS There were no Agenda Modifications for Committee's review. III. CONSENT ITEMS A. Approval of Minutes 1. Minutes of the January 18, 2005 Municipal Services Committee meeting. Vice Chair Peloza moved and Member Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5897 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 3.84.030, 3.88.030, 5.10.040, 5.10.050, 5.15.060, 5.15.070, 5.20.030, 5.20.040, 5.20.050, 5.20.100, 5.20.180, 5.22.050, 5.22.060, 5.30.020, 5.30.050, 5.30.080, 5.84.010, 5.84.030, 5.84.040, 10.36.450, 18.60.020, 20.04.020, 20.06.020 and 20.08.020 of the City Code relating to business license functions of the Clerk. Municipal Services Minutes February 7,2005 There were concerns about the job description of the Business License Clerk. It was clarified that many people share the business license function within the Clerk's office. However, the City Clerk cannot issue revocations and that this function is performed by code enforcement and the police and fire departments. These departments can start proceedings for revocation but not the clerk. This ordinance will not change the employee structure now in place. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Ordinance No. 5897. MOTION CARRIED UNANIMOUSLY. 3-0 2. Ordinance No. 5899 An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 8.28 of the Auburn City Code relating to noise control. This resolution is aimed at controlling animal noise. Vice Chair Peloza proposed changing Items 8 and 9 to an 8:00 AM start time instead of 7:00 AM to conform to the start time in Item 3. Member Wagner advised that a 7:00 AM start for workers such as roofers was a necessity particularly in hot weather. Chair Cerino added that the first hour on a construction job is preparation and he felt the hours are reasonable. Definite times for beginning and ending noisy jobs need to be very clear as it helps the Police Department enforce them. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Ordinance No. 5899. Vice Chair Peloza expressed his objections to the 7:00 AM start time in an effort to protect citizens and hotel guests from loud noises before 8:00 AM but voted yes to the overall Ordinance. MOTION CARRIED UNANIMOUSLY. 3-0. B. Resolutions 1. Resolution No. 3815 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement for Building Inspection Services with the City of Algona The $50 per hour fee was clarified and justified. The charge will be applicable from portal-to-portal and not actual site inspection. Page 2 Municipal Services Minutes February 7, 2005 Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No. 3815. MOTION CARRIED UNANIMOUSLY. 3-0. 2. Resolution No. 3818 A Resolution of the City Council of the City of Auburn, Washington, amending the City of Auburn Fee Schedule for City of Auburn fees for 2005, correcting the fee schedule for building permits Finance Director Shelley Coleman reported that the fee increases have already been approved by the City Council but an error occurred in the computation of the new fees. The proposed fee table will correct past errors and will result in fee rates in accordance with those already approved by Council. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No. 3818. MOTION CARRIED UNANIMOUSLY. 3-0. 3. Resolution No. 3821 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract with Northwest Racing Associates for sale and purchase of real estate The NW Racing Associates purchased the land proposed for purchase as backup for mitigation at the time Emerald Downs was constructed. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No. 3821. MOTION CARRIED UNANIMOUSLY. 3-0. 4. Resolution No. 3822 A Resolution of the City Council of the City of Auburn, Washington, declaring an emergency with respect to the purchase of air conditioning components for the City Hall building Pursuant to RCW 39.04.280 (2)(b) the Mayor has declared that an emergency exists with regard to the replacement of the chiller at City Hall. The Mayor has waived the competitive bidding requirements and has awarded a contract to ACCO System Engineers. If normal bidding procedures would be followed it would likely be mid-summer before the chiller would be replaced. Replacement for the chiller is estimated to be $152,219.90. Page 3 Municipal Services Minutes February 7,2005 Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No. 3822. MOTION CARRIED UNANIMOUSLY. 3-0. V. INFORMATION/DISCUSSION ITEMS A. Draft of Proposed Ordinance Relating to Motorized Foot Scooters and Similar Devices City Attorney Dan Heid reported that Ordinance No. 5900 is established to amend Auburn City Code Section 10.54.010 to include language for "pocket bikes" or a motorized personal transportation device. The Committee agreed that Ordinance No. 5900 be drafted and that City Attorney Heid prepares the Ordinance for the Committee's review at the next meeting. B. Municipal Court Collections Human Resources/Risk Manager Director Brenda Heineman distributed documentation on court collections that justified the new position of Collections Clerk. Ms. Heineman stated that in the past, court fines were imposed and little energy was expended in trying to collect them. If no payment had been received for 90 days, they were turned over to a collection agency. Now the Collections Clerk receives money immediately after the fine is imposed and is working on collecting old accounts. In addition, Collections Court is held 2 days per month where suggestions are given on methods of payment. The collection spréadsheet clearly showed the increase in collections since the Collections Clerk began her tenure. C. Tenant/Landlord Ordinance City Attorney Dan Heid reported that several Councilmembers received a letter from a law firm concerning the recent approval of the Tenant/Landlord Ordinance. However, Attorney Heid stated that he felt comfortable with the Ordinance and it's validity. D. Miscellaneous Items Discussed: · Inquiry as to whether the drop off center for recyclables located near the High School was closed. · Chair Cerino reported his observations of the parking situation on 6th Street by Fulmer Field. · Chair Cerino reported that a letter would be sent to all grocery store managers regarding shopping carts asking how they will respond to Page 4 Municipal Services Minutes February 7, 2005 the problems of lost and stray carts. Grocery carts became #13 P on the Matrix. After further discussion, the consensus of the committee was to have the City Attorney draw up an ordinance for the cart problem in the city." · The matrix was discussed and revisions were made. Also, a "Rev date" will be added to future revisions. · Fire Chief Russ Vandver reported sending out Request for Qualifications letter to contractors to make relocation plans for 4 fire stations in 4 new sites. The monies realized from selling property and buildings being replaced will be included in the plans. The members of the Regional Fire Authority are still talking and planning. VI. ADJOURNMENT: With no further public business the meeting adjourned at 6:13 PM. Approved this 22nd day of February 2005. /, 1/ / · / .- ,...... '/.. .' , .. ""J ... "., , ~._ /]'<'L"'~/ / /1..",1.(., ~",ß ~' ',--:~A::':" !.' vþ" '~ Gene Cerino, Chair " '. LJt<~ d,.~-1- Martha Larsen Police Department Secretary Page 5