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Home My WebLink About02-22-2005 * * ..'1' ~CiUITYOFBU·RN"::"'·"· * ~,,,,.,'o.......,. i<. ",d;:¡i!¡¡iiii "/:;¡y¡ ¡: WASHINGTON MUNICIPAL SERVICES COMMITTEE February 22, 2005 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn, WA. Council members included: Chair Gene Cerino Vice Chair Bill Peloza and Member Rich Wagner. Staff members present included: Mayor Pete Lewis, Police Chief Jim Kelly, Fire Chief Russ Vandver, Planning & Community Development Director Paul Krauss, City Attorney Dan Heid, IS Director Lorrie Rempher, Fiscal Services Manager Craig Violante and Police Department Secretary Martha Larsen. Others in attendance included: Airport Manager Jamelle Garcia. II. AGENDA MODIFICATIONS There were no Agenda Modifications for Committee's review. III. CONSENT ITEMS A. Approval of Minutes 1. Minutes of the February 7, 2005 Municipal Services Committee meeting. B. Contract Administration 1. Fire Department Project Number MS 782* (CerinoNandver) City Council to approve Final Pay Estimate No. 1 to Small Works Contract 04-23 with Paasche Construction and accept construction of Project No. MS 782, Station 33 Carpeting Fire Chief Russ Vandver reported that this project provided for the carpeting of all of Fire Station 33, with the exception of the restrooms, main locker room, kitchen and dining room. Because the project was not completed in time to process the final payment against the 2004 budget, a request was made to include an adjustment of $16,000 in the 2005 Budget Adjustment #1 to carry the project funds forward from 2004 to 2005. Final project cost is $15,611.97. Municipal Services Minutes February 22, 2005 C. Refunds 1. Airport Rent Refund City Council to approve waiver of 30-day notice of hangar vacation and pro-rated rent refund of $189.56 Airport Manager Jamelle Garcia reported that an airport tenant is requesting a pro-rated refund of his February rent of one of the north end hangars. Moisture problems in the hangar have caused the need to move his aircraft while waiting for a space to open in once of the closed, older hangars. The moisture problem is being investigated and Airport Advisory Board has recommended approval of the refund and the early release of the lease. Vice Chair Peloza moved and Member Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances There are no Ordinances for the Committee's review. B. Resolutions 1. Resolution No. 3825 A Resolution of the City Council of the City of Auburn, Washington, authorizing the City to expend funds to abate the litter, debris and junk nuisance at 2107 Riverview Drive NE, in the city of Auburn, Washington and authorizing a lien for labor and materials City Attorney Dan Heid on the necessity of this resolution. The City is prohibited to spend money on what could be considered private gain. This resolution gives the City permission to impose a lien on the property for necessary action to abate the nuisance conditions. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No. 3825. MOTION CARRIED UNANIMOUSLY. 3-0 2. Resolution No. 3828 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to accept a grant from the State of Washington, Department of Transportation Division of Aviation for grant funds in the amount of Six Thousand Five Hundred Dollars Page 2 Municipal Services Minutes February 22, 2005 ($6,500.00) to be used to replace the existing REIL light system on Runway 34 with electronic light heads at the Auburn Municipal Airport. Concem was expressed if the city would be responsible for more than $1,500. The estimate for the replacement is $6,500. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No. 3828. MOTION CARRIED UNANIMOUSLY. 3-0 V. INFORMATION/DISCUSSION ITEMS A. Ordinance No. 5900, Motorized Scooters and Similar Devices This revised ordinance pertains to the operation of motorized personal transportation devices, particularly "pocket bikes". Police Chief Kelly suggested following the City of Seattle's Ordinance which states in part "if it can't be assigned a Vehicle Identification Number and be licensed, it is not fit for the road'. City Attorney Heid requested he be given the opportunity to research definition of smaller vehicles and ordinances other cities have approved in relation to them. The Committee agreed to Attorney Heid's request and requested that he return to the next meeting with his findings. B. Shopping Carts City Attorney Heid stated discussed the proposed addition to the City Code pertaining to the prevention of abandonment of shopping carts. This revision would allow the City to confiscate abandoned shopping carts and allow the storeowners and/or management to retrieve them after paying a fine. If the carts are not retrieved then they would be destroyed. Vice Chair Peloza and Mayor Lewis expressed concerns about the administration of the annual cart owner business plan for the program and how effectively it could be enforced. The Committee wants the storeowners responsible for the accountability/retrieving of their carts. Chair Cerino distributed a draft letter to store owners inviting them to a meeting to discuss this new legislation. At the conclusion of the discussion of this issue, it was decided to have Chair Cerino work with Attorney Heid in Page 3 Municipal Services Minutes February 22, 2005 revising this proposed code addition and bring it to the next meeting for the Committee's review. The meeting between the storeowners, Chair Cerino and Mayor Lewis was encouraged and suggested changes were offered to the letter of invitation C. Sister City Relationship with Tanba, Japan This draft Memorandum of Understanding was designed as a template to be used in relationships with other cities. Mayor Lewis felt that this MOU is a feasible work plan. D. Matrix Update Item #1 P: Fire Chief Vandver reported that the Request for Quotes were mailed out to vendors and responses are due back by 2/28. Item #3P: Fire Chief Vandver advised he was on track with this project and would be presenting his report at the 3/7 or 3/21 meeting. Item #7P & 9P: A meeting on these projects has been scheduled for next week. Chair Cerino will invite Parks Director Daryl Faber to address these two projects at the next meeting. Item #13P: The proposed change to City Code concerning grocery carts was presented at tonight's meeting. Revised review date for this project is 3/7. Item #1 G: Chief Vandver reported he had met with other fire personnel in Chehalis last week. A consultant will draw up a Fire Service Benefit Charge for Auburn and one for Kent. The estimated time to complete this task is 6 months. Legislation on state laws has been stalled. Chief Vandver will be giving updates on this goal as they occur. Revision Date: Date will be changed to 2/22/05. VI. ADJOURNMENT: With no further public business the meeting adjourned at 6:30 PM. Approved this 7th day of March 2005. II f) '/" '//1' ~. \'. l P r (' ,\ /:, " j.; ~:'Z.~.._.. \/ ¿:U..k~:.·1.'¿.--?11// -t--\ . .AU-~JI -",-" , . , G' ne Cerino, Chair JMartha Larsen Police Department Secretary Page 4