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Home My WebLink About03-07-2005 * Æ1TY OF 0000" 0',' ... _... riii "'" a.~.·... .lj.. .................. ......·..·B··.. ........~........ . ." 0'0' , ." .~. -" MUNICIPAL SERVICES COMMITTEE March 7, 2005 WASHINGTON Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn, WA. Councilmembers included: Chair Gene Cerino Vice Chair Bill Peloza and Member Rich Wagner. Staff members present included: Mayor Pete Lewis, Police Chief Jim Kelly, Assistant Fire Chief Mike Gerber, Planning and Community Development Director Paul Krauss, Finance Director Shelley Coleman, IS Director Lorrie Rempher, Human Resources& Risk Management Director Brenda Heineman, Solid Waste Supervisor Sharon Hlavka, City Attorney Dan Heid and Police Secretary Martha Larsen. II. AGENDA MODIFICATIONS There were no Agenda Modifications for Committee's review. III. CONSENT ITEMS A. Approval of Minutes 1. Minutes of the February 22, 2005 Municipal Services Committee meeting. Vice Chair Peloza moved and Member Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances There are no Ordinances for the Committee's review. B. Resolutions 1. Resolution No. 3832 A Resolution of the City Council of the City of Auburn, Washington, declaring certain items of property as surplus and authorizing their disposal. Municipal Services Minutes March 7, 2005 Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No. 3832. MOTION CARRIED UNANIMOUSLY. 3-0 2. Resolution No. 3834 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an Agreement for Professional Journalism Services between the City of Auburn and Marjorie Rommel. The City has identified the need to provide the citizens of Auburn with information in a professional and informative format. The City finds that it is in their best interests to retain the services of a professional journalist to ensure the professional quality, technical accuracy and timely completion of articles. The resolution and agreement would obtain the professional journalism services of Marjorie Rommel during the year 2005. The Committee expressed concern over the amount of the salary, which is $5,000 per month. Finance Director Shelley Coleman advised that the compensation was low. Vice Chair Peloza asked why travel and equipment expenses were not being specifically mentioned. Director Coleman clarified that a contract worker receives a flat fee per month and the City does not pay for travel or equipment expenses. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No. 3834. MOTION CARRIED UNANIMOUSLY. 3-0 V. INFORMATION/DISCUSSION ITEMS A. Month-to-month Lease Agreement Finance Director Shelley Coleman reported that the City recently purchased the former Public School employees of Washington building at 4910 A Street SE as a site for future Fire Department expansion. It is anticipated that construction will not start for at least 11/2 years. The building is in rentable condition, therefore, a month- to-month lease has been signed with the Foursquare Church for administrative use only. Since it is a month-to-month lease, the Church cannot extend the lease and it's operation can be moved at any time. Page 2 Municipal Services Minutes March 7, 2005 B. Local Hazardous Waste Management Program Proposed Fee Finance Director Shelley Coleman reported that the Local Hazardous Waste Management Program in King County would be raising their rates effective January 2006. The fee for Auburn residents is now $.60 per month and it would be raised to $.80 per month. There has been no rate increase since 1995. Member Wagner commented on the current and proposed fee table, particularly the inflation rate column. He suggested that it would be a good format for any future utility fee raises. C. Detention Facility Surveillance System IS Director Lorrie Rempher announced that the Auburn Detention Facility has expanded its premises into the former Evidence Room. The Current VHS video surveillance system cannot be used to provide coverage in this area. The system uses old technology and has no capability to record sound. The City has budgeted $70,000 for this project. The only bid received was for $64,000, which is less than anticipated. Ms. Rempher recommended that the City enter into an agreement with the lone bidder, Security Plus, LLC. The Committee concurred. D. Ambulance Contract issue Assistant Fire Chief Mike Gerber distributed a handout to provide an update on the ambulance agreement. Issues and concerns were expressed on the utilization of staff, meeting community standards, the management of the contract and fees and their collection for ambulance services. The need for reasonable fees for the less fortunate patients was discussed by Committee members. Assistant Chief Gerber assured Committee members that it would take many more months to assess the service deployment issues and fee concerns. E. Ordinance No. 5900, Motorized Scooters and Similar Devices City Attorney Dan Heid reported that this revised Ordinance pertains to the operation of motorized personal transportation devices, particularly "pocket bikes". Chair Cerino requested a statement to clarify that all motor scooters and similar devices are illegal and action will be taken if any attempt is made to ride one in the public domain. Police Chief Kelly stated that if a vehicle can't be assigned a Vehicle Identification Number and be licensed, it is not fit for the road. Chair Cerino asked that the state laws that are applicable be referenced in the ordinance. Member Peloza said he was comfortable with the age 16 conditions, as most 16 year olds have had driver's training instruction and were aware of the rules of the road. The updated ordinance will be presented for approval at the next meeting. Page 3 Municipal Services Minutes March 7, 2005 F. Shopping Carts City Attorney Dan Heid reported on the revision of a proposed addition to the City Code pertaining to the prevention of abandonment of shopping carts. This revision would allow the city to confiscate abandoned shopping carts and allow the storeowner to retrieve them after paying a fine. If the carts were not retrieved, they would be destroyed. Vice Chair Peloza prefers not forcing the City's plan onto businesses. He also felt that the plan as is, was clumsy and bulky administratively. He suggested that the businesses be informed that they have to have a plan to keep their shopping carts under control. He does not want the City to monitor businesses and wants the storeowners to be responsible for their own carts. Identification of carts would be required by a permanently affixed sign. Chair Cerino and the Mayor will be scheduling a meeting with the businesses to further discuss the stray cart situation. In addition, the businesses will be advised of the City's pending ordinance for controlling stray shopping carts. After a discussion, the Committee agreed that the ordinance should control stray carts only. Attorney Heid will bring the revised ordinance to the next meeting. G. Matrix Update Item #3P: Assistant Fire Chief Gerber gave his report earlier in the meeting. It would be noted that this item was update on 3/7 and is on track. Items #7P, 8P, 9P & 10 P: A meeting concerning these items has been scheduled for 3/10, and Director Daryl Farber will be making his reports at the 3/21 meeting. Item #11 P: This item was discussed earlier in the meeting and a revised Ordinance will be presented at the 3/21 meeting. Item #1G: This item is scheduled for review after April, 2005. Assistant Chief Mike Gerber discussed the value of having a regional fire service. Item #2G: This item will be removed from the matrix as it is now completed. Mayor Lewis commented that there had been an Emergency Management Exercise on Friday and the telephone lines were overloaded immediately. He advised that item 5P might not be feasible until several hours after a disaster. Revision Date: Date will be changed to 3/07/05. Page 4 -. Municipal Services Minutes VI. ADJOURNMENT: March 7, 2005 With no further public business the meeting adjourned at 6:30 PM. ~/:1 Approved this:21 """ day of March 2005. 'I / ,r. /." .// ,.:'/ If /' l.--- / Page 5 ~ artha Larsen olice Department Secretary