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Home My WebLink About03-21-2005 * MUNICIPAL SERVICES COMMITTEE March 21, 2005 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn, WA. Councilmembers included: Chair Gene Cerino, Vice Chair Bill Peloza and Member Rich Wagner. Staff members present included: Mayor Pete Lewis, Police Chief Jim Kelly, Assistant Police Chief Bob Lee, Fire Chief Russ Vandver, Fire Marshal Dave Smith, Planning and Community Development Administrator David Osaki, Finance Director Shelley Coleman, IS Director Lorrie Rempher, City Attorney Dan Heid, Development Services Coordinator Steve Pilcher, Building Division Manager Jim Tinner and Police Secretary Martha Larsen. Also present were Airport Manager Jamelle Garcia, Randy Young of Henderson, Young, & Company and Chris W. Greytak II. AGENDA MODIFICATIONS 1. Item IV.A.3 Ordinance No. 5906 was moved to Section V. Discussion Items, for discussion. 2. Item IV.B.6 Resolution No. 3840 was added to the agenda III. CONSENT ITEMS A. Approval of Minutes 1. Minutes of the March 7, 2005 Municipal Services Committee meeting. Vice Chair Peloza moved and Member Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5900 Municipal Services Minutes March 21, 2005 An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 10.54 of the Auburn City Code relating to motorized foot scooters and similar devices City Attorney Heid explained his clarification of a motorized personal transportation devise and motorized foot scooters. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Ordinance No. 5900. MOTION CARRIED UNANIMOUSLY. 3-0 B. Resolutions 1. Resolution No. 3838 A Resolution of the City Council of the City of Auburn, Washington, authorizing the conversion to, and sale of Auburn Police Canine Bone as surplus property of the City of Auburn Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No. 3838. MOTION CARRIED UNANIMOUSLY. 3-0 2. Resolution No. 3839 A Resolution of the City Council of the City of Auburn, Washington, authorizing the conversion to, and sale of Auburn Police Canine Tundra as surplus property of the City of Auburn. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No. 3839. MOTION CARRIED UNANIMOUSLY. 3-0 3. Resolution No. 3840 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk of the City of Aubum to execute an Interlocal Agreement with the Washington State Department of Labor and Industries concerning electrical permits and inspections within the city limits of Auburn Building Division Manager Jim Tinner reviewed the fee schedule. He reported that Labor and Industries (L&I) have always done the field inspections along with issuing electrical permits. Permits will now be issued from the Permit Center and L&I will continue to conduct the inspections. Page 2 March 21, 2005 Municipal Services Minutes Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No. 3840. MOTION CARRIED UNANIMOUSLY. 3-0 4. Resolution No. 3841 A Resolution of the City Council of the City of Auburn, Washington, providing for amendment to the City of Auburn Fee Schedule, to provide for amendment to the fees and charges for the Auburn Municipal Airport, and updating the Fee Schedule accordingly. Airport Manager Jamelle Garcia reviewed the fee schedule. This resolution would clarify the wording concerning the monthly surcharge for the provision of increased security. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No. 3841. 5. Resolution No. 3843 A Resolution of the City Council of the City of Auburn, Washington, releasing the Lessee from the remaining term of Lessee's Lease at the Auburn Municipal Airport. Finance Director Shelley Coleman reported that the Lessee's business was not doing well and he requested to relocate. The lessee is asking to be forgiven the last 16 months of his five-year lease. Mr. Chris Greytak who is the Lessee, was present and addressed the Committee. He started the business to teach flying to teenagers, seniors and other enthusiasts. The business did not do as well as he expected. Also, because of the expansion plans of the airport and the upcoming Request for Development and with the recommendation of both the Airport Manager and the Finance Director, he requested that this resolution be approved. City Attorney Heid reminded the Committee that all lease terminations are presented and decided upon on a case-by-case basis. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No. 3843. 5. Resolution No. 3844 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Purchase Agreement with H&W Apparatus Repair, Inc., an Oregon corporation doing business as H&W Emergency Vehicles, for one Road Rescue Type III Aid/Medic Unit. Page 3 Municipal Services Minutes March 21, 2005 Vice Chair Peloza inquired if there was anyway to recoup the $25,000 insurance deductible? Fire Chief Vandver reported that a victim's statement had been submitted to the court for reimbursement but that it was unlikely that we will recover any funds. In addition, Vice Chair Peloza asked if the city would pick- up the new vehicle at the factory to save the cost of delivery? Chief Vandver will review the cost effectiveness of this delivery option. The one-year warranty was also discussed. Chief Vandver explained that it was because of the extreme wear and tear on the vehicles." A discussion on the locking of fire vehicles was brought up by Vice Chair Peloza. Chief Vandver assured the Committee that fire vehicles were being locked as part of operating procedures. However, fire engines are not lockable. Member Wagner expressed concern about the 270-days allowed for delivery and inquired about what the fire department planned to use during the interim? Fire Chief Vandver replied that he has retrieved an older but reliable vehicle for use from the reserved fleet. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No. 3844. V. INFORMATION/DISCUSSION ITEMS A. Impact Fee Study for Fire Protection Facilities Fire Marshal Dave Smith introduced Randy Young from Henderson, Young and Company, who wrote the Impact Fee Study for Fire Protection Facilities. The document was provided to Committee member prior to the meeting for their study. Mr. Young explained that the impact fee is a one-time payment by new developments at the time of construction. He reviewed the methodology he used to complete the study. He had previously completed a park impact fee study for the city several years ago. Impact fees and taxes are the exclusive responsibility of property owners, thus pass-through traffic is in essence getting a free ride. Mayor Lewis advised that the study needed some fine-tuning and will be under discussion at the next Council Retreat. The Planning & Community Development Committee and Finance Committee need to review it as well. Page 4 Municipal Services Minutes March 21, 2005 By consensus, the Committee agreed that a special City Council meeting would be held to discuss the impact fees. B. Ordinance 5906/Shopping Carts Chair Cerino declared that the store managers are not going to move on the stray shopping cart issue until the City Council forces them to. Vice- Chair Peloza requested a few changes to the Ordinance. He requested that Maintenance & Operations (M&O) be added to the list of definitions under Section 8.18.010. He asked that the retrieval time be revised to 14 days and the disposal fee raised to $50 in Paragraph B-2 on page 3. A discussion of the cart retrieval system ensued. Chair Cerino advised the Committee that once this Ordinance is passed, copies will be delivered to every business with shopping carts. The Committee agreed that the City Attorney will make the requested revisions for the next meeting for approval. C. Matrix Update Items #7P, 8P, 9P, 10P: Change review date to April. Item #1 P: Fire Chief Vandver reported 5 of 6 vendors responded to RFQ and they are being reviewed. Interviews will be conducted with the top three. Item #1 G: Legislation has not moved on the Regional Fire Authority. Item #3P: Report was given on 3/7, review date in April. Item #11 P: IS Director Lorrie Rempher came prepared to present a proposed Ordinance tonight but had to leave to attend another meeting. She will return to the 4/4 meeting to do so. Item #13P: This item was discussed at tonight's meeting and the ordinance will be on the 4/4 meeting agenda for approval. VI. ADJOURNMENT: With no further public business the meeting adjourned at 7:00 PM. AP7 th;, .Ii- ct" 0' April 2005. ~~ ~~... Gene Cerino, Chair artha Larsen Police Department Secretary Page 5