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Home My WebLink About05-02-2005 MUNICIPAL SERVICES COMMITTEE May 2, 2005 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn, WA. Council members included: Chair Gene Cerino, Vice Chair Bill Peloza and Member Rich Wagner. Staff members present included: Mayor Pete Lewis, Police Chief Jim Kelly, Assistant Police Chief Bob Lee, Fire Chief Russ Vandver, Planning & Community Development Director Paul Krauss, City Attomey Dan Heid and Administrative Assistant Tamie Bothell. Others in attendance included: Airport Manager Jamelle Garcia, Dave Ward & John Voday from NW Hangars and Steve Maynard from The News Tribune. II. AGENDA MODIFICATIONS There were no agenda modifications. III. CONSENT ITEMS A. Approval of Minutes 1. Minutes of the April 18, 2005 Municipal Services Committee meeting. Vice Chair Bill Peloza requested that the language on the last sentence of discussion item V.C School Zone Speeds be reworded for clarification of the action taken by the Committee. He recommended the following change: City Attorney Heid will draft an ordinance to bring to the Committee. Vice Chair Peloza moved and Member Wagner seconded to approve the April 18, 2005 minutes as amended. MOTION CARRIED UNANIMOUSLY. 3-0 B. Contract Administration 1. Public Works Project No. C503A City Council to approve Final Pay Estimate No. 2 in the amount of $14,550.68 for the Emergency Contract 05-07 with ACCO Engineered Systems and accept construction of Project No. C503A, City Hall HVAC Repairs Municipal Services Minutes May 2, 2005 Chair Cerino pointed out a discrepancy in the totals from the agenda bill that reflects a total of $14,550.68 for the Pay Estimate, however, Schedule A on page 2 of the same agenda bill reflects the amount as $17,654.30. A discussion ensued and Finance Director Coleman stated that she would leave to get the actual figures. She returned later and stated that the amount is actually different than both of the figures presented and discussed. The amount should be amended to $17,754.30. She stated that they would get this correction to the City Clerk for an amendment on the City Council Agenda as well. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Public Works Project No. C503A as amended. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances There were no Ordinances for the Committee's review. B. Resolutions There were no Resolutions for the Committee's review. V. INFORMATIONIDISCUSSION ITEMS A. School Speed Zone Ordinance No. 5915 City Attorney Dan Heid reported that the ordinance was drafted with the Committees requested changes from the last meeting. The Committee reviewed and concurred with the final language changes of Ordinance No.5915, Section 10..12.125 of the ordinance. The Committee members clarified with Mayor Lewis and Attorney Heid that the Judge would honor this proposed language and Attorney Heid confirmed that he had received approval from the Judge. The Committee recommended that the ordinance go to the next meeting of the Public Works Committee for their review and recommendation. B. Airport Land Lease Finance Director Shelley Coleman reported that NW Hangars approached the City last summer requesting to build hangars along the Northern edge of Auburn Flight Service property. The Committee declined the proposal because a portion of the proposed project site is currently under lease to Auburn Flight Service. Director Coleman is reporting that they are back and working on an arrangement with Auburn Flight Service to release a portion of land that is under their contract with the City, approximately 32' X 500', for their project. She dispersed a revenue comparison showing the figures on the lease agreement. It Page 2 May 2, 2005 Municipal Services Minutes also reflected that if we were to agree to let NW Hangars assume to lease from Auburn Flight Service it would be an annual increase to the City in the amount of $6,669.55. Dave Ward from NW Hangers addressed the Committee and stated their interest in building quality aircraft hangars. He stated that there is a high demand for more hangars at the Airport, which would include larger aircraft and/or business space. Member Wagner asked how long it had been since an appraisal was done on this property. Planning and Community Development Director Paul Krauss indicated that there was an appraisal done approximately 4 or 5 years ago and the appraised value at that time was approximately 40 cents a sq. ft for undeveloped land. A discussion ensued about the need for a current appraisal. It was the recommendation of the Committee and Finance Director Coleman that the two parties come to a mutual agreement on the terms of the lease. The Committee requested that Airport Manager Jamelle Garcia proceed on getting a new appraisal done for future master plan use. The Committee also requested from Director Coleman to have the old files from previous appraisals provided to the Committee members as soon as possible for review. A resolution will be drafted to present at the next Municipal Services meeting if the two parties, NW Hangars and Auburn Flight Services have reached an agreement. C. SB 5060 Traffic Safety Cameras Police Chief Kelly updated the Committee members on the recently passed legislation regarding the use of automated traffic safety cameras. The conditions set are (1) an ordinance must be enacted by the local legislative authority (2) use of the cameras are restricted to two-arterial intersections, railroad crossings, and school speed zones only; (3) pictures may only be taken of vehicles and vehicle license plates while an infraction is occurring and must not reveal the driver or passenger faces; (4) all locations where a camera is used must be clearly marked by signs indicating the presence of a camera zone; (5) infraction notices must be mailed to the registered owner of the vehicle within 14-days; (6) infractions detected through the use of cameras are not part of the registered owner's driving record. Chair Cerino inquired about what the fine will be for the infraction. Chief Kelly responded that the fine is set by the ordinance determined by the local legislative body. A discussion ensued. Chief Kelly noted that they will be meeting soon with potential vendors for equipment and signage and he will report back to the Committee with Page 3 Municipal Services Minutes May 2, 2005 updates as the process in setting up traffic safety cameras in our City continues. D. Aggressive Begging Ordinance Police Chief Jim Kelly reported on the public safety issue of aggressive panhandling by approaching vehicles. He is recommending a change in the Auburn City Code to give more enforcement for police to handle panhandling since it has become both a community and law enforcement concem. The law on aggressive begging states that if it impedes the traffic flow it could be a public safety issue. Chair Cerino inquired about enforcement on private property, such as Safeway. Chief Kelly responded that if a citizen complaint is called into 911, the police can then enforce the City's ordinance on private property. The Committee recommended that City Attorney Heid draft the ordinance and return to the next scheduled meeting on May 16th. E. Matrix Update Item #1 P: Fire Chief Russ Vandver stated that an architect has been selected. Chief Vandver will provide an ongoing report as the project progresses. Item #3P - Assistant Fire Chief Mike Gerber will be at the 5/16/05 meeting to give a full presentation to the Committee the ambulance service contract. Item #7P: Chair Cerino stated that the status' of the Golf Course Clubhouse and Development has been turned over to a citizen advisory committee. Parks and Recreation Director Daryl Faber will continue to provide ongoing reports as project progresses. Item #9P: Chair Cerino stated that the status of the Golf Course Clubhouse and Development has been turned over to a citizen advisory committee. Parks and Recreation Director Daryl Faber will continue to provide ongoing reports as the project progresses. Item #10P: Parks and Recreation Director Faber will provide an update on the funding for cemetery improvements at the 5/16/05 meeting. Item #11 P: IS Director Lorrie Rempher will continue to make ongoing reports to the Committee as the project progresses. Item 12P: Police Chief Kelly will provide an update to the Committee after meeting with potential vendors at the June 6, 2005 meeting. Page 4 Municipal Services Minutes May 2, 2005 VI. ADJOURNMENT: With no further public business, the meeting adjourned at 6:14 p.m. Approved this I b4A-day of May 2005. / .'- .L~l...À..-/ £'·2.f-> ~C' ~ // Gene Cerino, Chair Page 5