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MUNICIPAL SERVICES COMMITTEE
July 18, 2005
WASHINGTON
Minutes
I. CALL TO ORDER
Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room
No.3, located on the second floor of Aubum City Hall, 25 W. Main Street, Auburn,
WA. Council members included: Chair Gene Cerino, Vice Chair Bill Peloza and
Member Rich Wagner. Staff members present included: Mayor Pete Lewis,
Police Chief Jim Kelly, Assistant Police Chief Bob Lee, Finance Director Shelley
Coleman and Administrative Assistant Tamie Bothell. Others in attendance
included: Hugh Spitzer from Foster, Pepper & Shefelman, Lindsay Sorde and
Annette Sommer from NW Securities Corp.
II. AGENDA MODIFICATIONS
There were no agenda modifications.
III. CONSENT ITEMS
A. Approval of Minutes
1. Minutes of the July 5, 2005 Municipal Services Committee meeting.
Vice Chair Peloza moved and Member Wagner seconded to approve
the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Public Works Project Number C423A
1. City Council to approve Final Pay Estimate No.4 for Contract No. 04-
29, with Lincoln Construction and accept construction of Project No.
C423A, City Hall Improvements.
Vice Chair Peloza moved and Member Wagner seconded to approve
the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. ORDINANCES AND RESOLUTIONS
Municipal Services Minutes
July 18, 2005
A. Ordinances
There were no Ordinances for the Committee's review
B. Resolutions
1. Resolution No. 3861
A Resolution of the City Council of the City of Auburn, Washington
declaring certain items of property as surplus and authorizing their
disposal
Fire Chief Russ Vandver explained that the surplus items consisted
of 97 cases of Meals-Ready-to-Eat that are stocked for the
Emergency Operations Center. Items have met the expiration date
and will be donated to the Auburn Food Bank.
Vice Chair Peloza moved and Member Wagner seconded to
approve the Consent Agenda.
MOTION CARRIED UNANIMOULSY. 3-0
2. Resolution No. 3875
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the execution of a Lease Agreement between the City of
Auburn and the United States of America for rental of office and light
industrial space at the General Services Administration (GSA) fire
station/shop building, GSA Warehouse Complex, located at 2815 "CO
Street SW
Chair Cerino noted the scrivener's error on page two of the
resolution. The written dollar amount for lease agreement was
incorrect. City Attorney Dan Heid will have the resolution corrected
prior the Council meeting.
Vice Chair Peloza moved and Member Wagner seconded to
approve the Consent Agenda.
A.
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Vice Chair Bill Peloza aAfIOullGed he had been-·ifl-roAtact -with Ms.
O'Conner from the Department of Pierce County Management and inquired
about the City's relationship with Pierce County. A discussion ensued
about the efforts from our Fire Chief and Police Chief Kelly in attempting to
MOTION CARRIED UNANIMOULSY. 3-0
V.
INFORMATION/DISCUSSION ITEMS
Page 2
Municipal Services Minutes
July 18, 2005
establish this relationship and Mayor Lewis stated that he would contact
Pierce County to arrange a meeting.
B. Draft Bond Ordinances
Finance Director Shelley Coleman introduced Hugh Spitzer of Foster
Pepper and Shefelman and Annette Sommer and Lindsay Sovde of Seattle
Northwest Securities Corporation. Seattle-Northwest Securities is the bond
underwriter for the City.
Ms. Sovde explained that bond pricing changes from day-to-day. The
objective of the bond refunding is to achieve maximum savings levels, as
there is only one opportunity to refinance during the life of the bonds.
Typically, bond refinancing is recommended when the net savings is at
least 3% of the current value.
It is proposed to refinance approximately $1.3 million of the 1999 General
Obligation bonds resulting in a net savings of approximately $51,000 or 4%
of present value. Additionally, approximately $2.9 million of the 1997
Revenue bonds will be refinanced resulting in a net savings of $145,000 or
5.08% of present value.
The bond refunding ordinances will be presented to the Council for
adoption on August 1, 2005.
The Committee members concurred with the bond-refunding proposal.
C. Municipal Services Committee Project Matrix
12P Red Light Photo Enforcement. Police Chief Jim Kelly reported that
meetings with each of the six venders who submitted an RFP are
scheduled. He will provide an update from these meetings to the
Committee in August.
3G work towards a "wireless "city. The Committee requested that IS
Director Lorrie Rempher present a status review on this issue in August.
VI.
ADJOURNMENT:
With no further public business, the meeting adjourned at 5:45 p.m.
Approved this ß ~ay of August 2005.
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Gene Cerino, Chair
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