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HomeMy WebLinkAbout08-01-2005 MUNICIPAL SERVICES COMMITTEE August 1, 2005 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn, WA. Councilmembers included: Chair Gene Cerino, Vice Chair Bill Peloza and Member Rich Wagner. Staff members present included: Mayor Pete Lewis, Fire Chief Russ Vandver, Assistant Police Chief Bob Lee, Planning Director Paul Krauss, City Attomey Dan Heid, Finance Director Shelley Coleman and Police Department Secretary Martha Larsen. Others in attendance included: Airport Manager Jamelle Garcia and Dave Ward, John Vodry from NW Hangars. II. AGENDA MODIFICATIONS There were no agenda modifications. III. CONSENT ITEMS A. Approval of Minutes 1. Minutes of the July 18, 2005 Municipal Services Committee meeting. Vice Chair Peloza requested that the first sentence in Item V.A be rephrased to read, "he was contacted by Ms. O'Conner." Vice Chair Peloza moved and Member Wagner seconded to approve the minutes as amended. MOTION CARRIED UNANIMOUSLY. 3-0 B. Call for Public Hearing 1. Abatement Costs City Council to set the date of August 15, 2005 for a public hearing on the cost of abatement for property located at 1100 B Street SE. City Attorney Heid clarified that the abatement would allow the City to correct a defect of a property. In this case, the correction has taken place at the cost of $1,001.85. The process of collection and possibly placing a lien on the property would be decided at the public hearing. Municipal Services Minutes August 1, 2005 Vice Chair Peloza moved and Member Wagner seconded to recommend a Call for Public Hearing at the City Council meeting on August 15, 2005. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances There were no Ordinances for the Committee's review B. Resolutions 1. Resolution No. 3878 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a one-year extension of the Lease of property to King County Department of Public Health for the King County Paramedic Program Fire Chief Russ Vandver discussed the lease with the Committee. He explained that the lease agreement was actually a two-year extension at Fire Station 31. The Committee expressed concerns about the City's liability for the building. However, Chief Vandver explained that the building is actually a modular unit and is owned by King County and the City only leases the property. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No. 3878. MOTION CARRIED UNANIMOULSY. 3-0 V. INFORMATION/DISCUSSION ITEMS A. Airport leases for NW Hangars and Auburn Flight Service Finance Director Shelley Coleman distributed an enlarged aerial photo reflecting the airport's leased land, as well as land that is subject to future leases. She also distributed copies of the Agreement to Amend Existing Lease and the Airport Hangar Land Amended Lease Agreement to Committee members and emphasized the important changes in the Amended Lease which included: . Page 2, Paragraph 3: Developed by Date Certain added. . Page 11, Paragraph 16: made reference to laws, regulations and standards specific to the airport. Page 2 Municipal Services Minutes August 1, 2005 The Committee members agreed to have Director Coleman provide them with highlighted documents showing all the changes to the lease to agreement for their final review. B. Parking Lot Request for Proposal (RFP) Planning Director Paul Krauss explained the process for the Parking Lot RFP. He stated that they were not evaluated simply according to purchase price but were evaluated on a combination of the following: . The ability to promote the continued redevelopment of downtown . The ability to incorporate the redevelopment of surrounding properties. . The potential benefits the project brings to Aubum's downtown and community. . The quality of the project including design attributes, as well as the financial benefits to the City. Two proposals were received by the deadline from the Low Income Housing Institute (L1HI). They proposed a low-income housing project with 54 units in three stories. However, they did not allow for retail space at street level. The evaluation team did not feel that more low-income housing was desirable in downtown Auburn and the criteria for street level retail space had not been met. The second proposal was from Jeff Oliphant, JLO Washington Enterprises, Inc. The proposal is for the Mel's Lumber site that consisted of three new buildings being constructed in a manner to appear as one, a 20,000 square foot office/medical building would be constructed, as would a 5,000 square foot medical building. The original Mel's would be remodeled to accommodate the Evergreen Ballet Company. The Committee members recommended that the City enter into negotiations with Jeff Oliphant and advise L1HI that City is not interested in proceeding with their proposal at this time. C. Municipal Services Committee Project Matrix Items 7P & 8P: Vice Chair Peloza advised that he had played golf that day and 4 children, ages 10 and under, were running around unsupervised on the golf course. He was concerned about the City's liability for the children and if there were rules prohibiting unattended children on the course. Mayor Lewis assured him that administration would be looking into the matter. Item 12P: There will be a report on the Red Light Photo Enforcement at the August 15, 2005, meeting. Item #3G: Director Coleman will have an update at the next meeting. Page 3 August 1, 2005 Municipal Services Minutes VI. Item #1 P: Fire Chief Vandver reported the meetings for the new fire stations continue. Item #3P: Fire Chief Vandver has invited ambulance companies to have an informal discussion on services expected. He will bring the results to the 8/15 or 9/6 meeting. Item #10P: Committee member Wagner requested updated reports on the progress of cemetery improvements and financial concepts to fund them, including variable plot pricing ADJOURNMENT: With no further public business, the meeting adjourned at 6:08 a.m. ,-th, Approved this 1::7- day of August 2005. L~-~ ~g Martha Larsen, Police Department Secretary Page 4